Administrative Assistant

2 days ago

Oklahoma City, United States Flowco Production Solutions Full time

KNOWLEDGE

This position requires a basic understanding of the company’s organization, functions, roles, and responsibilities. Must be fully-functional and self-directed with the ability to manage competing priorities and have expertise in project management and service delivery.


Responsibilities and Essential Duties


  • Receives routine inquiries such as phone calls, emails, and visitors. Polite, professional, and reliable information are essential when representing the Company.
  • Completes routine administrative office duties including preparing reports, word processing, spreadsheets, filing, organizing, copying, faxing, mail, courier service, maintain office supplies, and other administrative responsibilities as requested.
  • Maintains an up-to-date list of Production personnel, including addresses and contact information.
  • Assists with General Accounting issues. Receive inquiries from vendors, research discrepancies and resolve issues with vendors, process invoices for payment. Processes, tracks paperwork, enters, copies and files invoices. Handles vendor related phone calls regarding invoice inquiries. Verifies invoices against support documentation and route for appropriate approval and further processing and payment.
  • Creates and reviews Purchase Orders for shop supplies and equipment order requests.
  • Serves as a liaison with the Home Office Requisitions / Purchasing Group; compiles Vendor Supplier information and submits it to Houston Accounting for new Vendor Set-up; and assist when needed to input Receiving or Requisition transactions.
  • Reviews and updates customer price books as needed/requested.
  • Reviews and verifies Manager’s expense account statements to ensure correct categorization, coding, and approval-levels. Submits for further processing.
  • Plans and participates in celebrations / activities, as needed.


Qualifications (education, Experience and Skills)


Education:

  • A bachelor’s degree or five (5) years equivalent work experience in related role preferred.


Experience:

  • At least five (5) years of experience as an Administrative Assistant. Work experience in an oil & gas field office environment highly desirable.


Skills:

  • Exceptional administrative and communication abilities are required.
  • Must possess an acute sensitivity to safety issues in a hazardous environment.
  • Must be an effective communicator at all levels of an organization and with individuals and groups from different disciplines, industries and governmental agencies and exhibit exceptional written, oral, and interpersonal communication skills.
  • Must have strong and effective organizational skills and proven capability to manage multiple projects.
  • Advanced computer knowledge including Microsoft Office Suite including Word, Excel, Project and PowerPoint, automated document management applications and the aptitude to continually learn new software or applications is required.
  • Team player with the ability to work with a multi-disciplinary team.
  • Ability to manage projects independently with minimal supervision.



WORK CONDITIONS

  • While performing the duties of this job, the employee will work indoors and outdoors.
  • Often exposed to stressful situations.
  • Job is performed in a typical office environment, but is subject to time pressures and constraints, and is also dependent on input from others.
  • Position is located in Oklahoma City, OK

  • Administrative Assistant

    3 weeks ago

    oklahoma city, United States Calculated Hire Full time

    Administrative Assistant Oklahoma City, OKIn Office Schedule - $20/hrSummaryCalculated Hire is looking to hire an Administrative Assistant for a specific section in one of our public sector clients. This is a great opportunity to directly impact the citizens of Oklahoma! This role will be vital in keeping up with transportation initiatives happening around...

  • Administrative Assistant

    3 days ago

    Oklahoma City, United States Calculated Hire Full time

    Administrative Assistant Oklahoma City, OKIn Office Schedule - $20/hrSummaryCalculated Hire is looking to hire an Administrative Assistant for a specific section in one of our public sector clients. This is a great opportunity to directly impact the citizens of Oklahoma! This role will be vital in keeping up with transportation initiatives happening around...

  • Administrative Assistant

    1 month ago

    Oklahoma City, United States Calculated Hire Full time

    Administrative Assistant Oklahoma City, OKIn Office Schedule - $20/hrSummaryCalculated Hire is looking to hire an Administrative Assistant for a specific section in one of our public sector clients. This is a great opportunity to directly impact the citizens of Oklahoma! This role will be vital in keeping up with transportation initiatives happening around...

  • Administrative Assistant

    6 days ago

    Oklahoma City, United States A1 Professional Talent Service Full time

    About the job Administrative Assistant ADMINISTRATIVE ASSISTANCE- $15/Hr Hours: 8:00am - 5:00pm (Monday - Friday) Job description This is a front desk position that is the first friendly face our customers see. This person will assist with a variety of tasks including but not limited to: inventory tracking, decreasing aged inventory, processing warranties,...

  • Administrative Assistant

    3 weeks ago

    Oklahoma City, Oklahoma, United States JAN-PRO of OKC Full time

    Administrative AssistantAt JAN-PRO of OKC, we are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. As a key member of our support staff, you will play a crucial role in ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the Regional Director, including handling...

  • Administrative Assistant

    7 days ago

    Oklahoma City, United States Hartwig Staffing Full time

    Hartwig Staffing is partnered with a reputable and well-known company in Oklahoma City. They are currently looking to add an Administrative Assistant to their team. Compensation for this role is $18-19/hour. Skills you need: Ideally, 2+ years of experience as an Administrative Assistant or similar position  Proficiency in Microsoft Office (Word, Excel,...

  • Administrative Assistant

    1 month ago

    Oklahoma City, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract to hire employment opportunity for an Administrative Assistant in OKC, Oklahoma. The role involves a variety of tasks in the fields of data entry, research, and report writing. As an Administrative Assistant, you will be part of a team that is instrumental in managing customer accounts, processing...

  • Administrative Assistant

    1 month ago

    Oklahoma City, United States Express Employment International Headquarters Full time

    Job Details Corporate Headquarters - Oklahoma City, OKDescription Job Summary: The Administrative Assistant will support the two Vice Presidents of ITS and will facilitate the efficient operation of the ITS department by performing a variety of clerical and administrative tasks.   Duties/Responsibilities: Identifying duties and tasks that comprise about...

  • Administrative Assistant

    4 weeks ago

    Oklahoma City, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract to hire employment opportunity for an Administrative Assistant in OKC, Oklahoma 100% onsite. The role involves a variety of tasks in the fields of data entry, research, and report writing. As an Administrative Assistant, you will be part of a team that is instrumental in managing customer accounts,...

  • Administrative Assistant

    2 weeks ago

    Oklahoma City, United States Addison Group Full time

    Job Title: Administrative AssistantLocation: Oklahoma City, OklahomaIndustry: IndustrialPay: $17.00-$20.00/hourAbout Our Client:Our client is a dynamic organization looking to enhance their team with an enthusiastic Administrative Coordinator who is passionate about supporting recruitment and creating a welcoming environment.Job Description:In this role, you...

  • Administrative Assistant

    4 days ago

    Oklahoma City, United States CHICKASAW NATION INDUSTRIES INC Full time

    It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. SUMMARY The Administrative Assistant provides a broad range of administrative services at the Mike Moroney Aeronautical Center in OKC. Handles a wide variety of administrative and operations support functions...

  • Administrative Assistant

    4 weeks ago

    Oklahoma City, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an Administrative Assistant in the Energy/Natural Resources industry, based in Oklahoma City, Oklahoma. This role is primarily to support the Operations and AMS teams in their daily activities, ensuring efficiency and effectiveness in all tasks....

  • Administrative Assistant

    4 weeks ago

    Oklahoma City, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an Administrative Assistant in the Energy/Natural Resources industry, based in Oklahoma City, Oklahoma. This role is primarily to support the Operations and AMS teams in their daily activities, ensuring efficiency and effectiveness in all tasks. Please note this...

  • Administrative Assistant Buyer

    4 weeks ago

    Oklahoma City, Oklahoma, United States Hobby Lobby Full time

    Job Title: Future Buyer Administrative AssistantHobby Lobby is seeking a highly skilled and organized individual to fill the role of Future Buyer Administrative Assistant. As a key member of our team, you will be responsible for providing administrative support to our buyers and vendors, ensuring seamless procurement processes and exceptional customer...

  • Tax Administrative Assistant

    3 weeks ago

    Oklahoma City, United States HoganTaylor Full time

    Job Summary: Work with administrative team to provide day-to-day processing of state, federal and/or local tax returns and complete various clerical and administrative duties to include: Provide administrative support to the tax department in a manner that optimizes efficiency, resources, and client satisfaction Process and assemble tax returns, extensions...

  • Tax Administrative Assistant

    3 weeks ago

    Oklahoma City, Oklahoma, United States HoganTaylor Full time

    Job Summary:As a Tax Administrative Assistant at HoganTaylor, you will play a vital role in the tax department, providing day-to-day processing of state, federal, and local tax returns. You will work closely with the administrative team to optimize efficiency, resources, and client satisfaction.Key Responsibilities:Process and assemble tax returns,...

  • Administrative Assistant Buyer

    4 weeks ago

    Oklahoma City, Oklahoma, United States Mardel , Inc. Full time

    Mardel Buyer Administrative Assistant Job DescriptionMardel Christian & Education is a national Christian bookstore with a mission to equip individuals by providing resources for spiritual and intellectual growth. As a Buyer Administrative Assistant, you will play a crucial role in procuring products to meet customer needs.Responsibilities:Place and process...

  • Administrative Assistant

    4 days ago

    Oklahoma City, United States Calculated Hire Full time

    Administrative Assistant - Incident Reporting and Monitoring On-Site Full Time - Oklahoma City, OK6-month contract, with likelihood of ongoing extension until conversionQualifications: High school diploma required, Bachelor’s degree preferred.1-3 years of data entry or related administrative support roles.Strong initiative and self-motivation with a...

  • Administrative Assistant II

    4 weeks ago

    Oklahoma City, United States Oklahoma Human Services Full time

    Job DescriptionJob DescriptionThis position is located in Oklahoma City, Oklahoma.Administrative Assistant II - E17BAnnual Salary $38,563.39 + Full State Employee Benefits Travel for this position is occasional.Must possess a valid driver's license and must maintain required car insurance.Job Responsibilities:Provide essential administrative support to...

  • Administrative Assistant

    3 weeks ago

    Oklahoma City, Oklahoma, United States Jan-Pro Cleaning & Disinfecting Oklahoma City Full time

    Job Title: Administrative AssistantJan-Pro Cleaning & Disinfecting Oklahoma City is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting the Regional Director and ensuring the smooth operation of our office.Key Responsibilities:Provide...