Administrative Assistant

3 weeks ago


Stamford, United States Randstad Full time

Our international shipping client is looking for an Administrative Assistant to join their growing team.


Responsibilities:

  • Serve as the first point of contact for visitors and callers, greeting guests, answering phones, and directing inquiries to the appropriate staff members.
  • Provide administrative support to various departments, including scheduling meetings, coordinating travel arrangements, and preparing expense reports.
  • Manage office supplies inventory, including ordering and restocking supplies as needed.
  • Assist with the onboarding process for new employees, including preparing new hire and coordinating orientation schedules.
  • Coordinate office events and meetings, including scheduling conference rooms, arranging catering, and preparing materials.
  • Maintain organized filing systems, both electronic and physical, ensuring documents are easily accessible and confidential information is secure.
  • Assist with special projects and other duties as assigned.


Qualifications:

  • High school diploma or equivalent; associate or bachelor's degree preferred.
  • 2+ years of experience in an administrative role or office support position.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications.
  • Strong interpersonal and communication skills, both written and verbal.
  • Excellent organizational skills and the ability to prioritize tasks effectively.
  • Ability to work independently with minimal supervision and collaborate effectively as part of a team.
  • Discretion and ability to handle confidential information with professionalism and integrity.
  • Flexibility to adapt to changing priorities and deadlines in a fast-paced environment.



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