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Administrative Support Coordinator

2 months ago

Evansville, United States Harding, Shymanski & Company, P.S.C. Full time

Administrative Support Coordinator


Job Summary:

We are seeking a highly organized and detail-oriented individual to join our dynamic team. The successful candidate will ensure the smooth operation of daily office functions, assist with project work, manage office supplies, and handle courier duties to support the team effectively.


As our new team member, you’ll play a crucial role in ensuring the smooth operation of our daily office functions. You’ll assist with exciting project work, manage office supplies, and handle courier duties, all while supporting our team effectively.


Why You’ll Love About This Role:

• Thrive in an administrative environment

• Contribute to meaningful project work

• Manage day-to-day office operations


Key Attributes for Success:

• Adaptability

• Reliability & punctuality

• Initiative

• Team player mentality

• Excellent time management skills

• Drive for professional development

• Willing to grow over time


Key Responsibilities:


Administrative & Clerical Support

• Answer and direct phone calls, emails, and other correspondence, maintain filing systems, prepare and process documents, assist with data entry, and perform general office duties such as copying, scanning, and mailing.

Project Work & Support

• Assist in project coordination and completion, perform research, gather data, prepare reports, track progress, provide administrative support, and collaborate with team members to meet deadlines.

Courier Services

• Ensure timely and accurate delivery of couriered items while maintain a log of courier deliveries and receipts for tracking purposes, including daily pick up, sorting and distribution of incoming company mail.

Supply Management

• Monitor and manage inventory of office and kitchen supplies, including ordering and proper stocking of inventory to avoid shortages.

Office Maintenance

• Ensure that common areas, such as the copy room, break room, and supply closet, are well-organized and stocked.

Business Meal Coordination

• Manage business meal orders for meetings, trainings, and events, liaise with vendors for timely delivery, maintain records, and ensure proper setup and cleanup.


Qualifications:

- High school diploma or equivalent (associate degree preferred).

- Previous experience in administrative or clerical roles.

- 2-4 year of experience working directly with office equipment and supplies management.

- Valid driver’s license (for courier responsibilities).

- Proven track record with organizational and time management skills.

- Demonstrative communication skills, both written and verbal.

- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other office software.

- Ability to manage multiple tasks and prioritize work, especially related to ongoing projects.


Physical Requirements:

- Ability to lift and carry office supplies and packages (up to 25 lbs).

- Comfortable with moderate physical activity, including walking or driving for courier tasks.


Work Schedule:

Full-time, Monday through Friday, with occasional flexibility for urgent courier needs. Overtime available during tax season. (Jan-May)