Executive Administrative Assistant

2 weeks ago

Evansville, United States Atlas Full time

Atlas Van Lines is comprised of a family of companies that deliver transportation and related services globally through a network of quality agents and select service partners. Atlas is distinguished by agent ownership and a shared commitment to help people go new places more easily and more securely. Through a continuing emphasis on service excellence, the company has achieved extraordinary growth.


Every day we help you go new places®, with expertise in moving and logistics, bringing the world within reach.


We are seeking an enthusiastic individual to assist the President and COO and other senior leaders of Atlas The Executive Administrative Assistant provides high-level administrative support by conducting research, preparing reports, managing information requests, drafting correspondence, and greeting visitors. This role also involves coordinating calls and in-person events, including board meetings, while maintaining and managing the schedules and events of executive team members.


Key Responsibilities:

  • Supports the President & COO of Atlas Van Lines, President & COO of Atlas Logistics, CFO of Atlas World Group, General Counsel of Atlas World Group, and all Senior Leadership for Atlas Van Lines and Atlas Logistics.
  • Provide administrative support for Atlas World-Class Travel.
  • Serve as the primary back-up for the Senior Executive Administrative Assistant, ensuring continuity in executive support.
  • Manage and maintain executive schedules, including travel arrangements, meetings, and other scheduling needs.
  • Prepare and process invoices, reports, memos, letters, financial statements, presentations, and other documents using relevant software.
  • Review and prioritize incoming communications, determining their significance and distributing them accordingly.
  • Collaborate with the company’s administrative team to communicate role expectations and provide necessary training.
  • Approve attendance and time-off requests for Atlas Logistics Management and Senior Leadership through ADP.
  • Greet and manage visitors for both planned corporate events and unscheduled visits, ensuring professionalism and organization.
  • Ensure the Executive Suite, Teleconference Room, and Boardroom are consistently well-maintained and supplied.
  • Coordinate and organize corporate luncheons for the leadership team.
  • Provide ad hoc project support as needed.


Your Wellness is our Focus:

  • Medical, dental, and vision for employees and dependents
  • Employee assistance programs focused on mental health.
  • Access to a licensed therapist 24/7
  • Wellness programs with employee perks
  • Onsite Fitness Center and Medical Clinic


Financial Wellbeing:

  • Generous 401(k) matching retirement plans
  • Pre-tax savings plans, HSA & FSA
  • Tuition assistance
  • Employee assistance programs focused on financial wellbeing.


Flexibility and Time Off:

  • Paid time off including vacation, sick leave, parental leave, holidays, and disability leave.


What You'll Need:

  • High School diploma and/or GED is required. Associates degree preferred.
  • 3+ years of job-related experience supporting C level executives, and/or equivalent combination of education and experience are required.
  • Proven experience in executive-level administrative support.
  • Strong organizational and communication skills, with the ability to manage multiple tasks and priorities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
  • Ability to handle sensitive information with discretion and maintain a high level of professionalism.
  • Experience with ADP or similar HR management software is preferred.
  • Strong interpersonal skills, with the ability to interact effectively with senior leadership and visitors.


Our Promise to You:


We want you to grow with us, so we are committed to the continuous development of our employees. We offer free online training courses through our modern learning and development platform along with a company-wide mentorship program, internal employee organizations, tuition reimbursement and many other opportunities for personal growth.


*Atlas is an EO employer - Veterans/Disabled and other protected categories.

*Benefits may vary by position and/or office location

  • Executive Administrative Assistant

    2 weeks ago

    Evansville, Indiana, United States Atlas Van Lines Full time

    About Atlas Van LinesAtlas Van Lines is a global transportation and logistics company that delivers services through a network of quality agents and select service partners. Our commitment to service excellence has driven our extraordinary growth.Job SummaryWe are seeking an enthusiastic individual to assist the President and COO and other senior leaders of...

  • Executive Administrative Assistant

    3 weeks ago

    Evansville, United States Atlas Van Lines Full time

    Overview is comprised of a family of companies that deliver transportation and related services globally through a network of quality agents and select service partners. Atlas is distinguished by agent ownership and a shared commitment to help people go new places more easily and more securely. Through a continuing emphasis on service excellence, the...

  • Senior Executive Administrative Assistant

    1 month ago

    Evansville, United States Atlas Full time

    Atlas Van Lines is comprised of a family of companies that deliver transportation and related services globally through a network of quality agents and select service partners. Atlas is distinguished by agent ownership and a shared commitment to help people go new places more easily and more securely. Through a continuing emphasis on service excellence, the...

  • Senior Executive Administrative Assistant

    3 weeks ago

    Evansville, United States Atlas Full time

    Atlas Van Lines is comprised of a family of companies that deliver transportation and related services globally through a network of quality agents and select service partners. Atlas is distinguished by agent ownership and a shared commitment to help people go new places more easily and more securely. Through a continuing emphasis on service excellence, the...

  • Senior Executive Administrative Assistant

    4 weeks ago

    Evansville, United States Atlas Full time

    Atlas Van Lines is comprised of a family of companies that deliver transportation and related services globally through a network of quality agents and select service partners. Atlas is distinguished by agent ownership and a shared commitment to help people go new places more easily and more securely. Through a continuing emphasis on service excellence, the...

  • Executive Assistant to the CEO

    1 month ago

    Evansville, Indiana, United States Atlas Full time

    About AtlasAtlas Van Lines is a global transportation and logistics company with a network of quality agents and select service partners. Our commitment to service excellence has driven our extraordinary growth.Job SummaryWe are seeking a highly skilled and organized individual to join our team as a Senior Executive Administrative Assistant. This role will...

  • Executive Assistant to the CEO

    4 weeks ago

    Evansville, Indiana, United States Atlas Full time

    About AtlasAtlas Van Lines is a global transportation and logistics company that delivers exceptional service through a network of quality agents and select service partners. Our commitment to service excellence has driven our extraordinary growth and success.Job SummaryWe are seeking a highly skilled and experienced Senior Executive Administrative Assistant...

  • Executive Assistant to the CEO

    1 month ago

    Evansville, Indiana, United States Atlas Full time

    About AtlasAtlas Van Lines is a global transportation and logistics company that delivers exceptional service through its network of quality agents and select service partners. With a shared commitment to helping people go new places more easily and securely, Atlas has achieved extraordinary growth through a focus on service excellence.Job SummaryWe are...

  • Administrative Assistant

    4 months ago

    Evansville, United States Commonwealth Engineers, Inc. Full time

    Commonwealth Engineers, Inc. has an opening for a full-time experienced and results-oriented administrative assistant in our Evansville, IN regional office. Candidates must be professional and highly organized with the ability to multi-task and meet tight deadlinesRESPONSIBILITIESAssembly of client/project contracts, amendments, and bid documentsOffice...

  • Administrative Assistant

    3 weeks ago

    Evansville, United States Commonwealth Engineers, Inc. Full time

    Commonwealth Engineers, Inc. has an opening for a full-time experienced and results-oriented administrative assistant in our Evansville, IN regional office. Candidates must be professional and highly organized with the ability to multi-task and meet tight deadlinesRESPONSIBILITIESAssembly of client/project contracts, amendments, and bid documentsOffice...

  • Administrative Assistant

    1 month ago

    Evansville, United States Commonwealth Engineers, Inc. Full time

    Commonwealth Engineers, Inc. has an opening for a full-time experienced and results-oriented administrative assistant in our Evansville, IN regional office. Candidates must be professional and highly organized with the ability to multi-task and meet tight deadlinesRESPONSIBILITIESAssembly of client/project contracts, amendments, and bid documentsOffice...

  • Corporate Administration Director

    1 month ago

    Evansville, Indiana, United States The Judge Group Full time

    Corporate Administration ManagerWe are seeking a highly skilled Corporate Administration Manager to join our team at The Judge Group. This role will oversee HR functions for multiple facilities, totaling 350 employees.Key Responsibilities:Execute all areas of HR functions, including compensation, benefits, and leave, disciplinary matters, disputes, and...

  • Senior Administrative Assistant

    5 days ago

    Evansville, Indiana, United States University of Southern Indiana Full time

    Job SummaryThe University of Southern Indiana is seeking a highly skilled and organized Senior Administrative Assistant to provide support services for the Kinney College of Nursing and Health Professions, Master of Health Administration, Health Informatics and Information Management, Gerontology and Nursing programs.Key ResponsibilitiesAssist in the...

  • Administrative Assistant

    4 weeks ago

    Evansville, Indiana, United States University of Southern Indiana Full time

    Job SummaryThe University of Southern Indiana is seeking a highly organized and detail-oriented Administrative Assistant to provide support services for the Kinney College of Nursing and Health Professions, Master of Health Administration, Health Informatics and Information Management, Gerontology, and Nursing programs.Key ResponsibilitiesAssist in the...

  • Director of Corporate Administration

    4 weeks ago

    Evansville, Indiana, United States Midwestern Pet Foods Full time

    Director of Corporate Administration Job DescriptionMidwestern Pet Foods is seeking a highly skilled Director of Corporate Administration to join our team in Evansville, IN. As the Director of Corporate Administration, you will be the primary point-of-contact for HR support, employee relations, staffing, payroll, benefits, and other initiatives.Key...

  • Corporate Administration Director

    4 weeks ago

    Evansville, Indiana, United States The Judge Group Full time

    Corporate Administration ManagerWe are seeking a highly skilled Corporate Administration Manager to join our team at The Judge Group. This role will oversee HR functions for multiple facilities, totaling 350 employees.Key Responsibilities:Execute all areas of HR functions, including compensation, benefits, and leaveDisciplinary matters, disputes, and...

  • Director of Corporate Administration

    2 months ago

    Evansville, United States Midwestern Pet Foods Full time

    Midwestern Pet Foods is seeking a Director of Corporate Administration to join the team in Evansville, IN. As the Director of Corporate Administration, you will be the point-of-contact HR support in employee relations, staffing, payroll, benefits, and other initiatives. This position will report to the VP, Corporate Administration.Key ResponsibilitiesProvide...

  • Director of Corporate Administration

    4 weeks ago

    Evansville, United States Midwestern Pet Foods Full time

    Midwestern Pet Foods is seeking a Director of Corporate Administration to join the team in Evansville, IN. As the Director of Corporate Administration, you will be the point-of-contact HR support in employee relations, staffing, payroll, benefits, and other initiatives. This position will report to the VP, Corporate Administration.Key ResponsibilitiesProvide...

  • Director of Corporate Administration

    2 months ago

    Evansville, United States Midwestern Pet Foods Full time

    Midwestern Pet Foods is seeking a Director of Corporate Administration to join the team in Evansville, IN. As the Director of Corporate Administration, you will be the point-of-contact HR support in employee relations, staffing, payroll, benefits, and other initiatives. This position will report to the VP, Corporate Administration.Key ResponsibilitiesProvide...

  • Director of Corporate Administration

    4 weeks ago

    Evansville, United States Midwestern Pet Foods Full time

    Midwestern Pet Foods is seeking a Director of Corporate Administration to join the team in Evansville, IN. As the Director of Corporate Administration, you will be the point-of-contact HR support in employee relations, staffing, payroll, benefits, and other initiatives. This position will report to the VP, Corporate Administration. Key Responsibilities ...