Executive Administrative Assistant

1 month ago

Evansville, United States Atlas Full time

Atlas Van Lines is comprised of a family of companies that deliver transportation and related services globally through a network of quality agents and select service partners. Atlas is distinguished by agent ownership and a shared commitment to help people go new places more easily and more securely. Through a continuing emphasis on service excellence, the company has achieved extraordinary growth.


Every day we help you go new places®, with expertise in moving and logistics, bringing the world within reach.


We are seeking an enthusiastic individual to assist the President and COO and other senior leaders of Atlas The Executive Administrative Assistant provides high-level administrative support by conducting research, preparing reports, managing information requests, drafting correspondence, and greeting visitors. This role also involves coordinating calls and in-person events, including board meetings, while maintaining and managing the schedules and events of executive team members.


Key Responsibilities:

  • Supports the President & COO of Atlas Van Lines, President & COO of Atlas Logistics, CFO of Atlas World Group, General Counsel of Atlas World Group, and all Senior Leadership for Atlas Van Lines and Atlas Logistics.
  • Provide administrative support for Atlas World-Class Travel.
  • Serve as the primary back-up for the Senior Executive Administrative Assistant, ensuring continuity in executive support.
  • Manage and maintain executive schedules, including travel arrangements, meetings, and other scheduling needs.
  • Prepare and process invoices, reports, memos, letters, financial statements, presentations, and other documents using relevant software.
  • Review and prioritize incoming communications, determining their significance and distributing them accordingly.
  • Collaborate with the company’s administrative team to communicate role expectations and provide necessary training.
  • Approve attendance and time-off requests for Atlas Logistics Management and Senior Leadership through ADP.
  • Greet and manage visitors for both planned corporate events and unscheduled visits, ensuring professionalism and organization.
  • Ensure the Executive Suite, Teleconference Room, and Boardroom are consistently well-maintained and supplied.
  • Coordinate and organize corporate luncheons for the leadership team.
  • Provide ad hoc project support as needed.


Your Wellness is our Focus:

  • Medical, dental, and vision for employees and dependents
  • Employee assistance programs focused on mental health.
  • Access to a licensed therapist 24/7
  • Wellness programs with employee perks
  • Onsite Fitness Center and Medical Clinic


Financial Wellbeing:

  • Generous 401(k) matching retirement plans
  • Pre-tax savings plans, HSA & FSA
  • Tuition assistance
  • Employee assistance programs focused on financial wellbeing.


Flexibility and Time Off:

  • Paid time off including vacation, sick leave, parental leave, holidays, and disability leave.


What You'll Need:

  • High School diploma and/or GED is required. Associates degree preferred.
  • 3+ years of job-related experience supporting C level executives, and/or equivalent combination of education and experience are required.
  • Proven experience in executive-level administrative support.
  • Strong organizational and communication skills, with the ability to manage multiple tasks and priorities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
  • Ability to handle sensitive information with discretion and maintain a high level of professionalism.
  • Experience with ADP or similar HR management software is preferred.
  • Strong interpersonal skills, with the ability to interact effectively with senior leadership and visitors.


Our Promise to You:


We want you to grow with us, so we are committed to the continuous development of our employees. We offer free online training courses through our modern learning and development platform along with a company-wide mentorship program, internal employee organizations, tuition reimbursement and many other opportunities for personal growth.


*Atlas is an EO employer - Veterans/Disabled and other protected categories.

*Benefits may vary by position and/or office location

  • Executive Administrative Assistant

    1 month ago

    Evansville, Indiana, United States Atlas Van Lines Full time

    About Atlas Van LinesAtlas Van Lines is a global transportation and logistics company that delivers services through a network of quality agents and select service partners. Our commitment to service excellence has driven our extraordinary growth.Job SummaryWe are seeking an enthusiastic individual to assist the President and COO and other senior leaders of...

  • Executive Administrative Assistant

    1 month ago

    Evansville, United States Atlas Van Lines Full time

    Overview is comprised of a family of companies that deliver transportation and related services globally through a network of quality agents and select service partners. Atlas is distinguished by agent ownership and a shared commitment to help people go new places more easily and more securely. Through a continuing emphasis on service excellence, the...

  • Lending Executive Assistant

    2 weeks ago

    Evansville, United States United Fidelity Bank Full time

    It's fun to work at a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. The Executive Assistant completes a broad variety of administrative tasks for the EVP, Chief Lending Officer, CLO, and Lending department. The incumbent works directly with the Leading team to perform ad hoc...

  • Administrative Assistant

    2 weeks ago

    Evansville, United States Insight Global Full time

    Job Title: Administrative AssistantLocation: Evansville, WY 82636Pay: $25/hrJOB DESCRIPTIONA client of Insight Global is looking for an administrative assistant to assist the supervisor onsite with daily tasks. Tasks include using SAP to coordinate trucks/deliveries as well as work with inventory, utilize Microsoft Office, and complete tasks like...

  • Administrative Assistant

    2 weeks ago

    evansville, United States Insight Global Full time

    Job Title: Administrative AssistantLocation: Evansville, WY 82636Pay: $25/hrJOB DESCRIPTIONA client of Insight Global is looking for an administrative assistant to assist the supervisor onsite with daily tasks. Tasks include using SAP to coordinate trucks/deliveries as well as work with inventory, utilize Microsoft Office, and complete tasks like...

  • Administrative Assistant

    2 months ago

    Evansville, United States Commonwealth Engineers, Inc. Full time

    Commonwealth Engineers, Inc. has an opening for a full-time experienced and results-oriented administrative assistant in our Evansville, IN regional office. Candidates must be professional and highly organized with the ability to multi-task and meet tight deadlinesRESPONSIBILITIESAssembly of client/project contracts, amendments, and bid documentsOffice...

  • Administrative Assistant

    3 weeks ago

    Evansville, United States Disability Solutions Full time

    CenterPoint Energy and its predecessor companies have been in business for more than 150 years. Our Vision: Our vision is to become the most admired utility in the United States through the execution of our long-term growth strategy. We have an unwavering commitment to safely and reliably deliver electricity and natural gas to millions of people. Our...

  • Administrative Assistant

    2 weeks ago

    Evansville, United States CenterPoint Energy Full time

    CenterPoint Energy and its predecessor companies have been in business for more than 150 years. Our Vision: Our vision is to become the most admired utility in the United States through the execution of our long-term growth strategy. We have an unwavering commitment to safely and reliably deliver electricity and natural gas to millions of people. Our...

  • Senior Administrative Assistant

    3 weeks ago

    Evansville, United States University of Southern Indiana Full time

    The University of Southern Indiana's Facility Operations and Planning department seeks an outstanding individual to join our team as a full-time Senior Administrative Assistant. This position works closely with the Administrative Associate, Associate Director, and Director to process work orders and provide general clerical support. Essential Functions:...

  • Senior Administrative Assistant

    4 weeks ago

    Evansville, Indiana, United States University of Southern Indiana Full time

    Job SummaryThe University of Southern Indiana is seeking a highly skilled and organized Senior Administrative Assistant to provide support services for the Kinney College of Nursing and Health Professions, Master of Health Administration, Health Informatics and Information Management, Gerontology and Nursing programs.Key ResponsibilitiesAssist in the...

  • Administrative Assistant/Customer Service Rep.

    1 week ago

    Evansville, United States Koorsen Fire & Security Full time

    Becoming the leader in the fire and security industry takes talent - yours. We are looking for an Administrative Assistant in the Evansville, IN., area to join our best-of-the-best team as we drive the industry forward and pursue excellence in everyt Administrative Assistant, Customer Service, Administrative, Service, Microsoft, Assistant, Retail

  • Administration Specialist

    1 week ago

    EVANSVILLE, United States OneMain Financial Full time

    OneMain Financial is currently seeking qualified candidates to fill the open Administrative Specialist role with the Back Office / Special Handling (BOSH) team. This position will provide administrative support to our account Litigation strategy. This role is responsible for account review, research, and compiling data to complete, sign, and notarize legal...

  • Administration Specialist

    1 week ago

    EVANSVILLE, United States OneMain Financial Full time

    OneMain Financial is currently seeking qualified candidates to fill the open Administrative Specialist role with the Back Office / Special Handling (BOSH) team. This position will provide administrative support to our account Litigation strategy. This role is responsible for account review, research, and compiling data to complete, sign, and notarize legal...

  • Administration Specialist

    1 week ago

    Evansville, United States OneMain Financial Full time

    OneMain Financial is currently seeking qualified candidates to fill the open Administrative Specialist role with the Back Office / Special Handling (BOSH) team. This position will provide administrative support to our account Litigation strategy. This role is responsible for account review, research, and compiling data to complete, sign, and notarize legal...

  • Executive Director in Training

    3 weeks ago

    Evansville, United States Brickyard Healthcare Full time

    We rely on and trust our Executive Director in Training to develop knowledge, skills and ability to successfully become a licensed Executive Director. Why Work for Us? Excellent pay with multiple incentives Excellent health benefits packages Career advancement opportunities Education reimbursement program of up to $7,500 per year Flexible scheduling...

  • Director of Corporate Administration

    2 months ago

    Evansville, United States The Judge Group Full time

    Our client is currently seeking a hardworking, dynamic Corporate Administration Manager to join their corporate offices in Evansville, Indiana. The position reports to the Vice President of Corporate Administration. Responsibilities include HR administration, employee relations, staffing, payroll, benefits and other HR-related initiatives. Strong HR...

  • Executive Compensation

    4 weeks ago

    Evansville, Indiana, United States Berry Global Full time

    Job Summary:The Senior Manager of Executive Compensation and Equity Programs will support the design, implementation, and management of the Company's executive compensation and equity programs. This role will provide valuable data-driven insights to improve the efficiency, engagement, and effective delivery of these programs while collaborating with internal...

  • Executive Compensation and Equity Senior Program Manager

    4 weeks ago

    Evansville, Indiana, United States Berry Global Full time

    About the RoleThe Executive Compensation and Equity Senior Program Manager is a key member of the team responsible for designing, implementing, and managing the company's executive compensation and equity programs. This role requires a strong analytical mindset, excellent project management skills, and the ability to collaborate with internal and external...

  • Executive Chef

    3 weeks ago

    Evansville, United States Biaggi's Ristorante Italiano Full time

    Job Details Job Location: Evansville - BRI - Evansville, IN Position Type: Full Time Job Shift: Open Availability Description Biaggi's is seeking a motivated, creative, and reliable Executive Chef to help us create the ultimate dining experiencefor our guests. If you have a passion for the culinary arts and possess great leadership skills, we want...

  • Administrative Support Specialist

    4 weeks ago

    Evansville, Indiana, United States University of Southern Indiana Full time

    The University of Southern Indiana's Facility Operations and Planning department is seeking a highly skilled and detail-oriented individual to fill the role of Senior Administrative Assistant.This position will work closely with the Administrative Associate, Associate Director, and Director to process work orders and provide general clerical support.Key...