Lateral Conflicts and Intake Specialist

7 days ago

Pittsburgh, United States Saul Ewing LLP Full time

**THIS ROLE IS OPEN TO THE FOLLOWING OFFICES: PITTSBURGH, PHILADELPHIA, CHICAGO, WASHINGTON DC, AND MIAMI**


The Lateral Conflicts and Intake Specialist is responsible for coordinating the conflict clearance process for legal candidates with the firm-wide Legal Recruiting Department, and the Conflicts Attorneys, along with opening New Clients and New Matters across all Offices. The Conflicts & Intake Group assists Attorneys in complying with ethical and legal duties to avoid conflicts of interest and in meeting professional responsibility obligations. These objectives are accomplished through running conflicts checks and reviewing new hire documentation; New Client; and New Matter information submitted via the Firm’s business intake system.



Key Responsibilities:

  • Conduct conflict clearance checks for experienced hires including associates, summer associates, and firm-wide staff; checking for potential conflicts of interest.
  • Interface with Legal Recruiting during the verification of prior work history, ensuring that new hire forms are thoroughly completed.
  • Review resumes and forms, following up with Legal Recruiting as necessary whenever additional information is needed.
  • Identify potential conflict concerns regarding new clients and new employees and provide a concise and complete summary of analysis and findings to the Conflicts Attorneys.
  • Verify that all searching is complete, consistent, and accurate and that all Firm conflicts procedures have been followed.
  • Follow up, give status updates, and serve as a resource to the firm’s Legal Recruiting team, attorneys, and administrators regarding conflict concerns.
  • Prepare and finalize documents for new hire orientation.
  • Conduct an initial review of the intake form and confirm it complies with the Firm’s internal policies and procedures
  • Conduct a formal conflicts search using standard Boolean logic and performing corporate research. Escalate hits to the Conflicts Attorney(s) as needed.
  • Initial review of the engagement letter to ensure accuracy regarding parties, rates, standard language, and format.
  • Confirm that all client/matter information recorded in the Firm’s central records is accurate.
  • Maintain all electronic client matter records, including attorney allocation changes.
  • Assist all Firm personnel by answering questions on the intake process
  • Complete special administrative projects as assigned



Knowledge or Skills Required

  • Strong analytical skills are a must.
  • Must have a demonstrated ability to work timely and accurately
  • Proficient in Microsoft Office Suite, particularly Word, Excel, and Outlook.
  • Strong people, communication, and multitasking skills, highly organized and detail oriented.
  • Ability to work both independently and within a team environment.
  • An approach that demonstrates an “ownership” mentality, flexibility, creativity, initiative, tenacity, and a positive attitude.



Educational and Experience Requirements

  • Bachelor’s Degree
  • Minimum of 2 years of experience within conflicts at a firm close to Saul Ewing's size
  • Intapp and Aderant experience preferred.




Physical Demands of Position:

Work is performed in a professional office environment and requires the following during the work day:

  • Must be able to remain in a stationary position for long periods of time (working at a computer)
  • Repetitive movement (i.e. heavy computer/keyboard use).
  • May require occasional light lifting (files, copy paper, etc.).



In addition to the essential functions outlined above:

  • Individual in this position will provide additional assistance and support as directed by their supervisor.
  • This job description is subject to change at any time.



Saul Ewing is an Equal Opportunity Employer. We value diversity, seek qualified applicants and make personnel decisions without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, marital or veteran status, citizenship, gender identity or expression, or any other legally protected status.

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