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Administrative Assistant

4 months ago

Cerritos, United States NEW-INDY PACKAGING Full time

SUMMARY: The Administrative Assistant provides administrative and front-desk support to the New-Indy Packaging Cerritos location.


ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Greet visitors and notify appropriate person of their arrival
  • Maintain visitor logs and provide visitor badges as necessary
  • Answer calls and route to the appropriate person
  • Receive, sort, and distribute all incoming USPS mail, and UPS/FedEx deliveries on a daily basis
  • Organize, prepare, and send out all outgoing USPS mail, and UPS/FedEx deliveries on a daily basis
  • Manage office supplies inventory and place orders as necessary
  • Order coffee supplies for the office
  • Assist Accounting with filing
  • Order lunch for meetings, department requests, and events as necessary
  • Data entry of training records, including safety observations, incidents, and trainings
  • Manage tracking of required training and communicate with departments to schedule make-up trainings
  • Maintain appearance and cleanliness of conference room and front desk area
  • Run and distribute daily OT reports for Production on a daily basis
  • Assist the office with travel arrangements as needed
  • Assist with sports and special event preparation, including creating and distributing lanyards, managing list of attendees, uploading games into the calendar, and other preparation items as needed
  • Other tasks as assigned


SKILLS AND QUALIFICATIONS

  • High school diploma required, some college preferred.
  • Minimum 1 year in an administrative or front desk support role
  • Ability to maintain professionalism, confidentiality, and a customer service demeanor
  • Strong communication, organization, and time management skills
  • Proficient in Microsoft Outlook, Word, Excel, and Powerpoint
  • Strong verbal and written communication skills
  • Bilingual in Spanish highly preferred


PHYSICAL DEMANDS

  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this job, the employee is regularly required to sit and use hands to handle or feel.
  • The employee frequently is required to talk or hear.
  • The employee is occasionally required to reach with hands and arms.
  • The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


WORK ENVIRONMENT

  • Normal office environment.


CERTIFICATES, LICENSES, REGISTRATIONS

  • None required.


OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.


Pay Transparency: The starting annual salary for this position ranges from $23.00 to $27.00 per hour. New-Indy provides a variety of benefits to employees, including medical, dental and vision insurance coverage, life and disability insurance, retirement savings plan, paid holidays, and paid time off (PTO). Please note that the compensation information is a good faith estimate for this position. It assumes a rate based on location and experience.