Administrative Coordinator

4 days ago


Burlington, United States Boston Hire Full time

Our client, a leading IT firm, is hiring an Administrative Assistant/Office Coordinator to help will ensure the smooth operation of their administrative processes. You will be responsible for supporting various departments, handling a wide range of administrative tasks with efficiency and professionalism. This position requires strong organizational skills, attention to detail, and the ability to thrive in a dynamic, fast-paced environment.


Key Responsibilities:

  • Provide comprehensive administrative support to the management team, including scheduling meetings, managing calendars, and handling correspondence.
  • Oversee daily office operations, including maintaining office supplies, coordinating maintenance requests, and ensuring a clean and organized workspace.
  • Assist in planning and organizing company events, meetings, conferences, and team-building activities.
  • Coordinate travel logistics for management as needed, including flight bookings, hotel accommodations, and itinerary preparation.
  • Manage and organize company documents, files, and records, ensuring they are easily accessible and properly maintained.
  • Serve as a point of contact for internal and external stakeholders, responding to inquiries and facilitating effective communication within the organization.
  • Assist with processing expense reports and invoices, ensuring accuracy and adherence to company policies.
  • Support special projects and initiatives as assigned, demonstrating flexibility and willingness to take on new challenges.

Qualifications:

  • 1+ year of administrative experience within professional services.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Strong communication and interpersonal skills, with a customer service-oriented approach.
  • Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and other relevant software applications.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Bachelor’s degree in Business Administration, Office Management, or a related field preferred.



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