Document Controller

5 days ago

Raleigh, United States Linxon Full time

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Location Raleigh

Role: Document Conroller


Linxon is a leading engineering, procurement, and construction (EPC) company, creating innovative solutions for complex infrastructure projects. With a global presence and a commitment to excellence, Linxon designs and delivers projects that shape the future of energy and power.


We are currently seeking a Document Controller to join our dynamic team in Raleigh, NC. If you are highly organized, detail-oriented, and passionate about contributing to impactful projects, this opportunity is for you


Key Areas of Responsibility (KARs):

  • Uploading of all deliverables to the Document Management System from Linxon and suppliers.
  • Ensuring proper version control of all project related documentation in line with company / project procedures for receipt, storage, and distribution.
  • Distribution of all project documentation as per the company / project procedures; to suppliers, client, and construction sites.
  • Manage the receipt and control of all project documentation as per the company / project procedures, from suppliers & client.
  • To set up the document management system & document controls process in conjunction with the project team using the Company PIMS, Procore and SharePoint Project Document Management Systems.
  • Maintain the MDR that is generated from the clients approved working documents.
  • Prepare & collate H&S Files, including technical manuals (O&M) to relevant project requirements.
  • Support off site activities related to effective document management control such as scanning and filing of project documentation at customer premises.
  • To review, update and communicate progress to date to line manager on project related activities, ensuring key deliverables are completed to relevant standard and to defined deadlines and budget.
  • Supports colleagues with advice and guidance on documentation control issues. Provides coaching and guidance to less experienced colleagues.
  • Contribute to process enhancements related to document management and applies the document management system efficiently.


Position Parameters:

  • Delivering to deadlines.
  • Alignment with Linxon business code of conduct.
  • Develop and foster customer relationships to support the client's documentation requirements.
  • Linxon values in day-to-day activities.
  • Having a robust and positive working relationship across functions.
  • Other Position-Specific Characteristics:
  • Hybrid Based position
  • Occasional travel within the UK if required


Experience Required:

  • Experienced in controlling documents and records for engineering and construction projects.
  • Knowledge of automated documentation control packages such as Company PIMS, Procore and SharePoint Project Document Management Systems would be a big advantage although training will be given.
  • Computer literacy especially skilled in Microsoft Office, Adobe Acrobat.
  • Knowledge of various relevant industry standard client documentation practices.


Competencies/ Skills Required:

  • Execution/Senior management support experience.
  • Excellent communication skills (Written and Oral).
  • Ability to work in a fast-paced environment.
  • Excellent attention to detail.
  • A good team worker with excellent interpersonal communication skills.
  • The ability to think outside the box and move things forward using your own initiative.
  • Discretion and the ability to handle confidential information.


Personal Qualities Required:

  • High degree of attention to detail.
  • Effective communicator.
  • Proactive and self-starter.
  • Resilient and flexible achiever.
  • Passion to succeed.
  • Willingness to learn.
  • Takes pride in the output delivered.
  • Down to earth, hands on, pragmatic.
  • Flexibility.
  • Personal integrity/honesty.
  • Approachable, tactful and polite.
  • Confident in your own ability.

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