Office Manager/Legal Executive Assistant

3 weeks ago

Baltimore, United States Hawthorne Lane Full time

Are you an accomplished professional able to juggle office management at a driven law firm all while providing legal support across attorneys and a Partner? This Baltimore firm is seeking an Office Manager/Legal Executive Assistant with experience operating in a blended capacity supporting a busy legal team with administrative support and office with operational, light accounting and supervisory tasks and responsibilities. As a humble, experienced team-player, the ideal professional operates with a strong work-ethic, schedules seamlessly and keeps clean organization across varied tasks. This firm shares a common client-driven focus; if you find yourself asking, “How can I help?”, send in your resume today


About the Job:

  • Manage scheduling needs and calendar management across a small team, light travel arrangements, and gatekeeping functions to the office.
  • Prepare and process outstanding payments, expense reimbursements, generate monthly client billing and invoicing needs and submit billable hours. Track financial reporting tasks.
  • Provide extended support to attorneys and the Partner.
  • Provide legal administrative support through compiling, editing, and proofreading outbound emails, memos, documents, spreadsheets, presentations, reports and thorough notetaking.
  • Supervise additional legal support staff; be a key player in assisting the team with administrative questions, performance management and day-to-day facilitation of seamless administrative workflow oversight.
  • First point of contact for any office inquiries, including but not limited to, accounting, IT, or HR-related questions.
  • Be the point of contact for building management and third-party vendor communication for operational functions.
  • Execute office administrative functions such as light event planning, catering, IT troubleshooting and ad hoc projects.
  • Monitor the office; greet clients and guests upon their arrival, maintain an organized and stocked space, collect and distribute mail and packages, and prepare shared meeting rooms.

About the Culture:

  • Sharp, client-driven team with an emphasis on providing quality legal partnership to clients.
  • Highly competitive benefits including 100% covered medical insurance, 401 (k) and PTO.
  • Hybrid work model; this role requires flexibility to meet the needs of a small team during peak windows.

About You:

  • Qualified. You have at least 7-10 years’ experience supporting a legal office and staff.
  • Legal-minded. Knowledge of legal concepts, terminology, principles, and procedures such as Tables of contents, Tables of Authorities, etc. is required.
  • Resourceful. You are a problem-solver and have a knack for finding the most efficient path to success.
  • Engaged. You don’t wait around for instructions from others; you take the initiative to help your team accomplish goals.
  • Detailed. You know how critical quality work is to a legal case and practice confidentiality.
  • Supervisory experience. You have provided mentorship and or supervisory experience to administrative professionals and work with a sense of humility and confidentiality.
  • Multi-talented. No two days will be the same, and you enjoy switching gears and managing competing responsibilities.


Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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