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Legal Secretary
3 months ago
Essential Job Requirements:
- Answer telephones for attorneys as well as others in the section in a professional manner; take messages and forward calls to appropriate parties.
- Process daily mail (open, date stamp and route).
- Maintain calendars of all assigned attorneys and schedule meetings for attorneys within parameters of attorneys' requirements.
- Draft/revise routine correspondence and documents.
- From handwritten notes, drafts or oral instructions, perform word processing on a variety of correspondence, reports, memoranda and legal documents as requested.
- Operate office equipment such as printers, , photocopying machines and pdf scanners. Ensure they are available for use (e.g. filled with paper, etc.).
- Maintain skills necessary to function effectively and meet all expectations of the role, including the basic functions of core technology tools.
- Schedule meetings and notify all parties involved; remind participants of meetings.
- Assist with court filings or other department-specific tasks.
- Enter important dates on department calendar.
- Remind attorneys of deadlines for filings, Federal Express packages, etc.
- Create new client matter accounts (conflict checks, intakes, retainer letter and file opening).
- Maintain contact lists for client matters.
- Organize and maintain electronic and paper client files and keep filing up-to-date; retrieve existing files through RIO and close out and send files off-site.
- Enter attorneys' time.
- Assist with monthly billing including meeting Finance Department deadlines, photocopying and final preparation for mailing.
- Prepare travel arrangements for attorneys and for clients, if needed.
- Provide coverage to other attorneys when assigned secretaries are out of office or when workflow requires/permits.
- Accept change and work to incorporate change into daily work environment.
- Clarify tasks; confirm understanding.
Skills, Knowledge, and Abilities:
- A minimum of 2-3 years of legal secretary experience is required; experience in a law firm preferred;
- Accurate typing skills of a minimum of 55 wpm, along with strong word processing skills utilizing Microsoft Word 2010, Outlook 2010 (email and calendar), Excel, PowerPoint, docketing software and client relationship management software.
- Excellent verbal communication skills are necessary;
- Well-developed and professional interpersonal skills; ability to interact effectively with people;
- An orientation to client service and ability to work in a team environment;
- Strong organizational skills and time management skills;
Office Location: Washington, DC
Schedule: Full-time, Monday – Friday, 9:00 AM – 5:30 PM
Amount of Travel Required: 0
