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Employment Administrator

4 months ago

Phoenix, United States First Place AZ Full time

About First Place AZ

We are a spirited charitable nonprofit organization developing and operating home and community options for adults with autism and other neurodiversities. First Place-Phoenix, our flagship property, is raising the bar on supportive housing for this population and represents home for individuals who live here, peace of mind for family and friends, and an inspiring and enriching workplace environment.


The Opportunity

We are seeking a highly motivated and organized Employment Administrator. This role will primarily involve assisting in the implementation of initiatives aimed at empowering individuals with disabilities to secure meaningful employment, training job coaches, and educating businesses on the benefits of hiring a neurodiverse workforce.

This is a grant funded position.


Your team

  • First Place Employment Team: Lead Employment Specialist, Employment Specialist(s) & Employment Outreach Coordinator
  • Collaboration with the following members of the Global Leadership Institute team: GLI Administrative Assistant, Director, Education & Training and Directors of other GLI centers
  • Administration: Finance, IT, CEO, COO and Human Resources.


Who You Are

You are a highly motivated and organized professional with a passion for empowering individuals with disabilities and promoting inclusive workplaces. You are flexible, organized, proactive, resourceful and efficient. You possess strong communication skills, attention to detail, and a commitment to diversity, equity, inclusion, and accessibility.Your high level of professionalism and collaborative spirit build trust with your team. You consistently demonstrate your commitment to high ethical standards and achieving established organizational outcomes. You are open to direction and supervisory feedback; are comfortable and confident in sharing and receiving ideas and feedback within a team.


What You’ll Do

  • Maintain organized filing systems for documents, records, and resources
  • Handle all correspondence, including emails, phone calls, and mail
  • Coordinate travel arrangements and accommodations for team members
  • Provide administrative assistance to the employment team
  • Schedule and coordinate meetings, interviews, training sessions, and events
  • Prepare agendas, take minutes, and distribute meeting notes
  • Assist with creating and formatting documents, presentations, and reports
  • Maintain calendars and ensure timely completion of tasks and projects
  • Maintain accurate records of program participants, job placements, and employer partnerships
  • Assist with data entry, tracking, and analysis of employment and inclusion initiatives


Supervisory Responsibilities:

This role has no supervisory responsibilities.


What You’ll Bring

  • Associate's degree in business administration, office management, or a related field
  • Minimum of 2 years of administrative experience, preferably in a non-profit or social services setting
  • Excellent verbal and written communication skills
  • Strong attention to detail and accuracy in record-keeping and data management
  • Ability to work independently and collaboratively in a fast-paced environment
  • Commitment to promoting diversity, equity, inclusion, and accessibility
  • Familiarity with inclusive practices and experience working with individuals with disabilities
  • Friendly, enthusiastic, and positive attitude
  • Outstanding references from previous employers
  • Reliable transportation and a valid driver's license
  • Philanthropic mindset and willingness to volunteer
  • Proficiency in Microsoft Office Suite and experience with database management systems


What to expect:

This is a hybrid position that takes place in both an office environment, within the community, and remote. Exposure to varying temperatures and weather elements can apply. The noise level ranges from quiet to moderate.

*All potential employees of First Place will be required to pass a thorough criminal background check, drug screening and any other offender/registry clearances as identified and deemed appropriate by the organization.


Physical demands:

The position may require the following physical demands:

  • Moving self in different positions to accomplish tasks in various environments.
  • Remaining in a stationary position, often standing, or sitting for prolonged periods.
  • Compile and generate reports on program outcomes, impact, and grant activities
  • Ensure compliance with data collection and reporting requirements
  • Assist with project planning, coordination, and implementation
  • Monitor project timelines, deliverables, and budgets
  • Communicate and prove excellent customer service with internal and external parties
  • Provide logistical support for training sessions, workshops, and events
  • Serve as a liaison between the employment team and other departments
  • Foster positive relationships with program participants, employers, and community partners
  • Assist with creating and distributing newsletters, updates, and communications
  • Assist in implementation of employment initiatives
  • Other duties as assigned by supervisor. 


Job Type: Full-time (hybrid)


Pay: $23.00-25.00 hour


Expected hours: 32 – 40 per week


Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Flexible schedule
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Mileage reimbursement
  • Paid time off
  • Vision insurance

Schedule:

  • Day shift
  • Evening shift
  • Monday to Friday
  • Weekends as needed

Education:

  • High school or equivalent (Required)

Experience:

  • administrative support: 2 years (Required