HOA Legal Assistant

4 months ago

Houston, United States Porter Law Firm Full time

 

OVERVIEW

Established in 2009, Porter Law Firm provides a full range of legal services for everything from business, real estate, corporate development, and litigation, to tax and estate planning. While we bring incredible depth and breadth of experience representing our clients and their legal matters, our passion is our ability to offer our clients not just legal representation, but a strategic partner committed to understanding their needs and safeguarding their assets. This is why so many of our clients return to us —they understand the benefit of a personalized, hands-on approach to representation. 


THE POSITION

Porter Law Firm is seeking a legal assistant to help support our HOA team in preparing and organizing various legal documents, collecting debts from homeowners, data entry, and general administrative duties. 


The legal assistant will receive direction and tasks from the firm’s attorneys but will ultimately report to the Firm’s managing partner for the division.

 

ESSENTIAL DUTIES AND TASKS


  • Perform various steps in a foreclosure action, which may include preparing and recording liens and Notice of Defaults.
  • Review and update delinquent owner’s accounting ledgers, using various ledgers to compile into one and calculating late fees and interest charges
  • Prepare, review and/or finalize a variety of demand letters
  • Perform title searches and online research
  • Use billing system and calendaring system
  • Research possible active Bankruptcy cases
  • Prepare and transmit documents for recording
  • Effectively communicating with board members, homeowners, and clients via telephone and email
  • File maintenance of firm’s non-judicial and judicial collection files
  • Perform data entry and analysis on various databases
  • Preparing legal correspondence and documents
  • Submitting documents to be electronically recorded and filed
  • Answer phones, return messages, manage deadlines
  • Drafting legal documents such as contracts, leases, loan documents, and other communications
  • Preparing and filing documents with courts
  • Organizing and archiving the documents related to completed and ongoing cases including exhibits, documents, briefs, and appendices
  • Aid attorneys with interrogatories, requests for production, and other discovery requests
  • Assist in trial preparation by preparing binders, indexing discovery, and preparing trial exhibits
  • Other administrative tasks within the department, as needed


DESIRED QUALITIES AND QUALIFICATIONS

  • Proficient with MS Office
  • Knowledge and experience within HOA industry in legal admin or assistant role
  • Able to maintain a full-time, in-person working schedule (remote option negotiable)
  • High School degree or greater, college degree preferred 
  • 1-3+ years experience
  • Keen eye for detail and ability to meet deadlines
  • Strong organizational skills and ability to juggle multiple projects and priorities under deadlines
  • Strong writing and communication skills with attention to detail
  • Approachable, customer service mentality 
  • Applicable knowledge of legal terms, procedures, and protocols
  • Ability to multi-task, a quick learner that thrives in a fast-paced work environment
  • Must be able to sit, stand, navigate stairs, occasionally lift up to 20 pounds
  • The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation.


BENEFITS

Full-time position, paid time off, collegial working environment, 401K program, health insurance 

  • HOA Legal Assistant

    6 days ago

    Houston, Texas, United States Porter Law Firm Full time

    Job Title: HOA Legal AssistantPorter Law Firm is seeking a highly organized and detail-oriented legal assistant to support our HOA team in preparing and organizing various legal documents, collecting debts from homeowners, data entry, and general administrative duties.Key Responsibilities:Prepare and record liens and Notice of DefaultsReview and update...

  • HOA Legal Assistant

    3 days ago

    Houston, Texas, United States Porter Law Firm Full time

    Job OverviewPorter Law Firm is seeking a highly organized and detail-oriented Legal Assistant to join our HOA team. As a Legal Assistant, you will provide administrative support to our attorneys and help prepare and organize various legal documents, collect debts from homeowners, and perform data entry and other general administrative duties.Key...

  • HOA Legal Assistant

    6 days ago

    houston, United States Porter Law Firm Full time

     OVERVIEWEstablished in 2009, Porter Law Firm provides a full range of legal services for everything from business, real estate, corporate development, and litigation, to tax and estate planning. While we bring incredible depth and breadth of experience representing our clients and their legal matters, our passion is our ability to offer our clients not...

  • General Manager

    1 week ago

    Houston, United States Blue Castle Agency Full time

    Job DescriptionJob Description GENERAL MANAGEROVERVIEWOur client is seeking an energetic and dynamic General Manager to lead the HOA for one of their thriving community associations. This is an exceptional opportunity to put your expertise to work and shape a community's future. WHAT YOU'LL DOAdvise clients on financial strategies and other decisionsAssess...

  • Community Association Legal Support Specialist

    1 month ago

    Houston, Texas, United States Porter Law Firm Full time

    OVERVIEWFounded in 2009, Porter Law Firm delivers comprehensive legal services across various sectors, including business, real estate, corporate development, and litigation, alongside tax and estate planning. Our firm prides itself on not only providing exceptional legal representation but also acting as a strategic ally dedicated to understanding our...

  • Legal Secretary

    3 weeks ago

    Houston, Texas, United States Collier Legal Search Full time

    **Job Summary**Collier Legal Search is seeking a highly organized and detail-oriented Legal Secretary to join our team. As a Legal Secretary, you will provide administrative support to our attorneys and play a critical role in the success of our law firm.**Key Responsibilities**Manage and maintain accurate and up-to-date filing systemsCoordinate calendars...

  • Legal Secretary

    2 weeks ago

    Houston, United States Collier Legal Search Full time

    Our Client, a small Downtown Law Practice specializing in Commercial Litigation is seeking a legal secretary to join their team. Prior legal experience (preferably in litigation) of any capacity is a must, an understanding of how a law firm functions. Tasks will be administrative, firm already has a paralegal in place. ResponsibilitiesFile...

  • Legal Secretary

    7 days ago

    houston, United States Collier Legal Search Full time

    Our Client, a small Downtown Law Practice specializing in Commercial Litigation is seeking a legal secretary to join their team. Prior legal experience (preferably in litigation) of any capacity is a must, an understanding of how a law firm functions. Tasks will be administrative, firm already has a paralegal in place. ResponsibilitiesFile...

  • Legal Secretary

    3 weeks ago

    Houston, United States Collier Legal Search Full time

    Our Client, a small Downtown Law Practice specializing in Commercial Litigation is seeking a legal secretary to join their team. Prior legal experience (preferably in litigation) of any capacity is a must, an understanding of how a law firm functions. Tasks will be administrative, firm already has a paralegal in place. ResponsibilitiesFile...

  • Legal Assistant

    3 weeks ago

    Houston, United States Webster Vicknair MacLeod Full time

    Job DescriptionJob DescriptionWe are looking for 3 Legal Assistants to join our team!  These new positions were created to collaborate and support a litigation paralegal working with several attorneys that push cases to trial.  Requirements are as follows:Responsibilities:Organization: Legal assistants maintain and organize case files and legal documents,...

  • Legal Assistant

    3 weeks ago

    Houston, United States Webster Vicknair MacLeod Full time

    Legal Assistant We are a fast-paced, well-respected personal injury plaintiff's firm searching for new team members for 3 new legal assistant positions.  Do you love to organize? Do you hate being bored? We'd love to have you on our team.  These on-site legal assistant positions will each directly collaborate and support a litigation paralegal that works...

  • Legal Assistant

    4 weeks ago

    Houston, United States Sorrels Law Full time

    Company DescriptionAs our personal injury firm continues to grow, we continue to look for experienced people. Sorrels Law is a leading Texas law firm with a team of highly specialized, intentionally diverse, and uniquely talented lawyers. Led by a past State Bar of Texas President who is quadruple board-certified and consistently ranks as one of the top 100...

  • Legal Assistant

    4 weeks ago

    Houston, United States Sorrels Law Full time

    Company DescriptionAs our personal injury firm continues to grow, we continue to look for experienced people. Sorrels Law is a leading Texas law firm with a team of highly specialized, intentionally diverse, and uniquely talented lawyers. Led by a past State Bar of Texas President who is quadruple board-certified and consistently ranks as one of the top 100...

  • Legal Assistant

    4 months ago

    Houston, United States Donato Brown Pool & Moehlmann Full time

    Job DescriptionJob DescriptionDescription:Donato Brown Pool & Moehlmann, PLLC provides high-quality, professional legal services primarily to professional and business clients in an ethical, prompt, and cost-effective manner.Summary: Provide support to paralegals and attorneys Duties and Responsibilities include the following.Document Preparation: Legal...

  • Legal Assistant

    4 months ago

    Houston, United States Law Firm Full time

    Job DescriptionJob DescriptionWe are seeking a Legal Assistant to become a part of our team. You will provide overall support to attorneys and clients. We are looking for someone who is loyal, precise, and wants a long-term position.Responsibilities:Conduct research to support legal proceedingsAssist with the drafting and reviewing of legal...

  • Legal Assistant

    4 months ago

    Houston, United States law office of marc a. metze Full time

    Job DescriptionJob DescriptionWe are seeking a Legal Assistant to become a part of our team! You will provide overall support to attorneys' business needs.Responsibilities:Conduct research to support legal proceedingsAssist with the drafting and reviewing of legal documentsInvestigate facts to help in the negotiation of legal disputesMonitor and ensure...

  • Legal Assistant

    4 months ago

    Houston, United States law office of marc a. metze Full time

    Job DescriptionJob DescriptionWe are seeking a Legal Assistant to become a part of our team! You will provide overall support to attorneys' business needs.Responsibilities:Conduct research to support legal proceedingsAssist with the drafting and reviewing of legal documentsInvestigate facts to help in the negotiation of legal disputesMonitor and ensure...

  • Legal Assistant

    4 days ago

    Houston, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are looking to add a Legal Assistant to our team operating in the Energy/Natural Resources industry in Houston, Texas. As a Legal Assistant, you will be responsible for a wide range of tasks including contract management, internal and external reporting, invoice processing, and administrative duties. This role offers a...

  • Legal Assistant

    3 months ago

    Houston, United States PDQ STAFFING Full time

    Job DescriptionJob DescriptionPosition:Legal – Legal AssistantReports to:Managing CounselSupervises:According to Organisation chartWe are looking for an experienced Legal Administrative Assistant to join our growing team at Our client to undertake a variety of legal and administrative tasks. You will provide support services to attorneys and paralegals on...

  • Legal Assistant

    4 weeks ago

    Houston, United States MK Search Full time

    We are seeking a highly motivated Litigation Legal Assistant for our law firm client in Greenway Plaza. As a Legal Assistant, your primary responsibility will be to provide comprehensive support to the Attorneys and ensure the smooth operation of our legal processes. This role requires a proactive and detail-oriented individual who can contribute to the...