Safety Administrator

1 month ago

Indianapolis, United States Bowen Full time

SUMMARY:

This role is responsible for performing a variety of functions to ensure all goals associated with the safety team are completed accurately and on time.


PRIMARY DUTIES AND RESPONSIBILITIES:

  • Support Corporate Health & Safety Director
  • Assist Safety team staff
  • Assist and handle field communications
  • Maintain files, both hard copies and electronically
  • Approves invoices for all safety department charges, both hard copy (HIPAA) and Viewpoint
  • Assists Corporate Health & Safety Director with recaps and yearly budget projections
  • Maintain Drug Program (Bowen Safety Policy Section 3, CCS, etc.)
  • Cooperates with 1Source in clinic set up
  • Reports non-negative results to Field Superintendent/Site Safety and works together with necessary personnel and employee on SAP counseling if this is the course of action.
  • Approve drug test invoices in hard copy form and sends to AP with HIPAA form
  • Confirm drug cards from field personnel.
  • Record drug tests in VP and tracks non-negative and refusals
  • Maintain current database of those certified for ICUP
  • Maintain ICUP test supplies and non-negative specimen shipping supplies
  • Complete the Emergency Card for jobsite with clinic/hospital and emergency numbers/Start Up Posters
  • KPA – Safety Net Website Administrator
  • Enter new jobs in predictive solutions, updating as needed
  • Maintain and create reports as needed from the predictive solutions inspection reporting system as an administrator
  • Assist in completion and distribution of Safety Shorts and maintain them on Pipeline
  • Subcontractor Pre-Qualification program - Cooperates with Purchasing Dept. in pre-qualifying subcontractors for Bowen.
  • ISNetworld, Avetta, PEC, etc. – maintain third party/client websites for Bowen in the pre-qualification process for our owner clients.
  • Assist in completing Safety Questionnaires and Pre-qualifications for new work as submitted by Estimating
  • Maintain/record safety supply inventory report
  • Send inventory report to assistant controller quarterly for GL changes
  • Schedule and coordinate monthly safety team meeting agenda and notes
  • Help coordinate recognitions/rewards, etc. for safety incentives and lunches
  • Prepare CCS and other award submissions
  • Maintain Reports
  • Weekly DBAS report (Weekly incident Report was originally the task)
  • Update DBAS on Pipeline (Safety Bulletin original task)
  • Update results to leadership and Pipeline Monthly (Quarterly Report by Market Segment)
  • Safety Surveys - create, distribute and handle results
  • Travel - assist in travel arrangements as needed for Safety Team
  • Maintain job site poster updates, both state and federal and Bowen (laminated)
  • Assist with the Safety Yearly Safety Campaign (Banner/Posters Sets)
  • Maintain Safety Warning database
  • Maintain Physicals/Vaccines database
  • Maintain Safety Staff phone list
  • Maintain Safety Staff job assignment list and US Map of current jobs for safety
  • Schedule training as needed
  • Assist in compiling materials for trainings
  • Assist with meals for training
  • Arrange travel/hotel accommodations for participants
  • Maintain safety training database in Viewpoint
  • Maintain Safety policy in hard copy and the live document on the Pipeline
  • Compile hard copy supply for job sites
  • Maintain a supply of Safety Policy USB
  • Participate in the annual policy review as needed
  • Maintain and update Safety Department page on Bowen’s Pipeline
  • Coordinate and assist in planning team building events and annual safety retreats
  • Handle correspondence
  • Process the Safety credit card for payment/forward to Accounting
  • Monthly one on one with Corporate Health & Safety Director
  • Other duties and responsibilities as assigned


ESSENTIAL SKILLS AND EXPERIENCE:

  • High School diploma required
  • Effective organizational skills
  • Attention to detail and high level of accuracy
  • Ability to maintain confidentiality
  • Strong written and verbal communication skills
  • Ability to meet deadlines as assigned
  • Ability to multi-task
  • Competent in Microsoft Office Applications


BOWEN BENEFITS:

  • Competitive Hourly Rate
  • Medical, Dental and Vision Insurance
  • PTO from Day 1
  • 7 Paid Holidays (plus 6 additional half-days), 1 Community Day, 1 Floating Holiday
  • Paid Parental Leave
  • Annual Discretionary Bonuses
  • Car Allowance
  • Employer-paid Life Insurance with supplemental options
  • 401k with Company Match
  • HSA and FSA options
  • Employee Referral Program
  • Wellness Program
  • Employee Assistance Program (EAP)
  • Short and Long-Term Disability
  • Family Planning and Adoption Assistance
  • Education Reimbursement

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