Administrative Assistant

1 month ago

Indianapolis, United States Acuren Inspection, Inc. Full time
Position Summary

Acuren is currently seeking an Administrative Assistant to help with operations at our Indianapolis IN location.

The Administrative Assistant will perform administrative and office support activities. Duties will include fielding telephone calls, receiving and directing visitors, word processing, filing, faxing, and may include coordination of purchasing and facilities management. Extensive software skills are required, as well as Internet research abilities, strong communication skills, and the ability to work in a fast paced, change environment.

Responsibilities

  • Answer telephones, direct calls, and take messages
  • Compile, copy, sort, and file records of office activities, business transactions, and other activities
  • Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers
  • Compute, record, and proofread data and other information, such as records or reports
  • Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer
  • Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail
  • Review files, records, and other documents to obtain information to respond to requests
  • Greet and direct all visitors and clients
  • File and retrieve corporate documents, records, and reports
  • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
  • Assist with any other departmental duties as required, to include uploading payroll spreadsheets
Requirements
  • High School Diploma or equivalent
  • Minimum 2 years general office experience
  • Experience with Microsoft Office Programs with strong Excel, Word and Outlook skills
  • Must be able to pass a drug/alcohol and background screen per company policy.
Benefits
  • Competitive salary
  • Medical, dental, vision, and supplemental insurance
  • 401K Plan
  • Paid Holidays
  • Paid Time Off


Company Overview

Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability, Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services.

Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 4,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world's largest industrial segments.

Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees. #LI-BE1

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