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Executive Assistant

2 months ago

King of Prussia, United States Aspire Staffing Group Full time

Are you ready to join a dynamic team at the forefront of healthcare innovation? Our client is seeking a proactive and detail-oriented Executive Administrative Assistant on a direct hire basis to provide crucial support to our Senior Leadership Team. This role offers a unique opportunity to be at the heart of our organization's operations, contributing to the team. This position is 5 days a week onsite in KOP, PA area.


Why Join Us?

  • Impactful Work: You'll play a pivotal role in facilitating communication, organizing important documents, and ensuring seamless coordination between departments.
  • Professional Growth: Access ongoing training opportunities to enhance your skills and expand your knowledge in the healthcare industry.
  • Collaborative Environment: Join a supportive team dedicated to making a difference in the lives of others. Foster meaningful relationships and make lasting connections.


Perks, Pay, Benefits


  • $60-65k to start
  • 401k, Medical, Dental, Vision
  • Growth & Longevity


Key Responsibilities:

  • Documentation management, typing, editing, and composing correspondence, schedules, spreadsheets, and forms for our Senior Leaders.
  • Prepare documents for our Leaders to present or distribute to the Board of Directors, including financial statement packages, schedules, and annual budget reports.
  • Keep our databases up-to-date and generate communication.
  • Prepare and maintain confirmation letters, correspondence, and mailing lists for external auditing groups.
  • Coordinate the writing and maintenance of department policies and procedures, ensuring compliance with regulatory agencies.
  • Process and track all requests for application, RFP, and contract submission, ensuring timely completion and proper documentation.
  • File and maintain banking correspondence, including bank statements and payments.
  • Supply Management: ordering office supplies, tracking deliveries, and managing inventory.
  • Coordinate meeting logistics, including scheduling, room booking, and agenda preparation.
  • Review and submit invoices for approval, ensuring accuracy and timely processing.
  • Miscellaneous Support: Assist with various tasks such as order management, credit card.

Qualifications:

  • Passion for Healthcare: Dedication to making a difference in the lives of others.
  • Exceptional Skills: Strong interpersonal, organizational, and computer skills.
  • Team Player: Thrive in a team environment, eager to support colleagues and contribute to collective success.
  • Bachelors Degree Preferred


Interview Process

  • 1st round with Aspire recruiter Kara Robin
  • 2nd round with either phone screen or directly in person with hiring team
  • 3rd round onsite with HR and CFO