Benefits & HRIS Specialist

4 days ago

New York, United States Association of National Advertisers Full time

About the ANA

The ANA’s (Association of National Advertisers) mission is to drive growth for marketing professionals, brands and businesses, the industry, and humanity. Founded in 1910, the ANA provides leadership that advances marketing excellence and shapes the future of the industry. Our membership includes more than 20,000 brands and 50,000 industry professionals that collectively invest $400 billion in marketing and advertising annually. It consists of U.S. and international companies, including client-side marketers, nonprofits, universities, and marketing solutions providers, which include ad agencies, marketing data science and technology suppliers, law firms, consultants, and vendors. We are obsessed with delighting our members through superior products and services and an unwavering commitment to helping them become more effective marketers, build stronger brands, develop a more productive industry, and benefit humanity through bold leadership and innovation programs.


Location

New York City (hybrid)


Position Summary

The Benefits & HRIS Specialist is responsible for implementing best practice HR processes, standards and programs in the areas of employee benefits, HRIS, compensation administration, reporting and compliance. Primary responsibilities include managing the administration of group benefits programs, maintaining optimal function of the HRIS, coordinating and validating payroll activities associated with timekeeping data and personnel changes and providing input on annual budgets and business plans. This is a hybrid role so we are seeking a local candidate who can work on-site 3-4 days per week.


Primary Responsibilities:

Benefits Administration

  • Operate as the primary point of contact for employees and management on benefit program entitlements/coverage/options and on interpretations of related laws, regulations and policies
  • Develop and conduct internal training sessions, employee orientation and offboarding for all benefits plans. Oversee the approval and tracking of new hire benefit elections in the HRIS and accuracy of data reported in carrier portals
  • Partner with VP, HR to administer, direct and coordinate all aspects of Open Enrollment. This includes analysis of benefit options, vendor consideration, pre-planning, compilation of materials, system testing, rollout, employee assistance, audits and compilation of reports, payroll entries and carrier follow-up. 
  • Ensure benefits materials are up to date, easy to understand and readily available to employees on the company intranet. Maintain benefit plan compliance documents and procedures
  • Review, reconcile and validate benefits utilization reports and invoices that are received from carriers and third-party administrators
  • Plan and execute ANA’s employee Wellness Program to engage employees in maintaining and improving their overall health
  • Assist and support 401(k) plan administration, including confirmation of deferral and loan changes and annual non-discrimination testing

Leave Administration

  • Provide the full life cycle administration of FMLA, STD, LTD, paid/unpaid personal leaves as well as ADA accommodation requests and Worker’s Compensation claims
  • Document, communicate and maintain leave of absence procedures and training materials

HRIS and Payroll

  • Responsible for effectively entering, maintaining, and reporting employee data through Paychex Flex HRIS database. Ensure that system records are accurate and properly managed
  • Prepare and submit payroll information to the Finance department on a bi-weekly basis. Run reports to audit and crosscheck employee information in the HRIS after payroll is submitted
  • Review timesheets for hourly employees to verify accuracy
  • Research payroll errors and recommend corrective action
  • Interface with third-party benefit administrators as necessary to ensure accurate and timely processing of benefit deductions
  • Serve as point person for user inquiries and questions related to training, self-service capabilities, and access
  • Engage vendors regarding diagnosing system problems and driving appropriate solutions

People Analytics and Reporting

  • Write and produce customized reports for various internal stakeholders. Assist the Finance department with any reports needed for audits and tax filings. Work with Finance to make sure all necessary reports and research are done in a timely manner in support of financial reporting accuracy
  • Complete monthly and year-end HR reporting such as employee rosters, demographics, benefits and compensation information
  • Perform data analysis and update metrics to assist executive leadership in tracking expenditure and progress of benefit programs 

Compliance and Recordkeeping

  • Ensure that the company complies with all federal and state regulations regarding benefits, compensation, and leave administration including (but not limited to) FLSA, ACA, FMLA, ADA, EEOC, ERISA, HIPAA
  • Manage all federal, state, and local compliance, filings, reports, and audits related to the administration of employee benefit programs. Ensure all plan documents and Summary Plan Descriptions are current, and annual audits, non-discrimination testing and 5500 filing are completed accurately and in a timely manner
  • Maintain company labor law posters. Ensure compliance for two physical office locations and remote staff in various states.


Professional Experience and Qualifications

  • Bachelor’s degree plus 5-7 years’ experience in benefits administration. SHRM/PHR or CEBS certification a plus.
  • Solid proficiency in payroll/HRIS and benefits systems, Paychex Flex and Flock Benefits is preferred
  • Strong analytical skills and professional judgment, particularly with respect to assessing compliance risk and controls.
  • Expert knowledge of employee benefits regulations and best practices
  • Excellent organizational and project management skills
  • Proven ability to build and maintain effective relationships with vendors, employees, and senior leadership
  • Outstanding written/verbal communication and presentation skills
  • Knowledgeable in multi-state leave benefits.


Salary and Total Rewards Package

Starting pay range: $80,000 to $90,000, based on relevant experience and qualifications.


Comprehensive health and wellness benefits, 401k with company match, hybrid workweek and flexible scheduling, generous paid time off program, casual dress code, incentives, and rewards. 


To Apply

If your skills, experience, and enthusiasm align with the requirements and responsibilities of this position, please forward your resume with a cover letter and salary requirements to careers@ana.net. Note: only applicants who include salary requirements will be considered.



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