Executive Assistant

4 weeks ago

Culver City, United States PRETTYBIRD Full time

PRETTYBIRD and VENTURELAND are international production companies focusing on commercial, music video, branded content, film / television development and production. We’re currently seeking an Executive Assistant to support our CFO. The successful candidate will have a strong scholastic background in Entertainment Finance and Business Affairs, some experience in supporting an Executive and a drive to be an essential apart of a growing accounting team.


General Requirements:

Our perfect candidate is passionately curious, thrives in high pressure environments, processes complex projects quickly and with precise detail, is extremely driven and organized, self-sufficient, has an outstanding work ethic and prides themselves on sense of urgency. This position will be a full time role, working out of our facility in Culver City.


Responsibilities:

  • Will support an extremely busy Executive and accounting team
  • Excellent phone/email management skills and etiquette
  • Coordinate and provide support for meetings, events, and conferences
  • Manage all scheduling and calendar
  • Take notes and prepare presentations for internal / external meetings
  • Manage and track a high volume of contracts from initial request through execution
  • Draft and edit business correspondence, agreements and contracts
  • Develops and maintains databases, distribution lists, mailing lists and filing systems
  • Prepare and submit expense reports and purchasing requests 
  • Maintains standards of strict confidentiality with respect to all matters and documents
  • Maintain an awareness of the Executive's obligations in order to proactively assist and/or anticipate needs


Experience & Skills:

  • Bachelor’s Degree required
  • Accounting experience preferred
  • Entertainment Finance and Business Affairs Background (major) preferred
  • 2+ years supporting an Executive in an administrative capacity at an Agency, Studio or Production Company
  • Excellent interpersonal skills
  • Demonstrated proficiency with Google docs and dropbox
  • Demonstrated proficiency with Outlook, Word, PowerPoint, Excel and DocuSign
  • Familiarity with Zoom and Slack
  • Willingness to work a flexible schedule to accommodate overtime as needed
  • Ability to maintain strict confidentiality
  • Ability to handle multiple tasks, respond quickly to shifting priorities and function in a demanding environment with competing and changing priorities
  • Experience building and maintaining filing systems and organizing and maintaining large amounts of data
  • Excellent verbal and written communication skills
  • A self-starter who is able to work both independently and function well within a team
  • Demonstrated ability to work in a team environment where flexibility, keeping others informed and anticipating needs is essential
  • Strong analytical capabilities and judgment
  • Detail oriented, organized and able to multi-task


Job Type: Full-time Staff


Salary: tbd and based on experience


Experience:

• Entertainment Administration 2+ years


Location:

• Los Angeles, CA (Required)


Benefits / Extras offered:

• Health insurance

• Dental and Vision insurance

• 401(k) plan

• Vacation, Personal Days and Sick days

• Paid Company Holidays


The pay range for this full-time staff position is $48,000 to $60,000 per year, which is a good-faith assessment associated with this position only and pursuant to the California Pay Transparency Law. (This is not inclusive of any bonus, commission, benefits or equity that might exist in your total compensation package.)

Factors that could be used to determine your actual salary may include your specific skills, years of experience and comparison to current employees already in this role. The total compensation package for this position will also include other elements, a full range of medical, financial, and/or other benefits including 401(k) eligibility and paid time off benefits.

  • Executive Assistant

    2 days ago

    Culver City, United States Russell Tobin Full time

    Russell Tobin & Associates is currently seeking an Executive Assistant for one of our big tech clients in Culver City, CA. This is a great opportunity to join a fantastic, global team in the e-commerce and technology industry. Apply today for immediate consideration.Job Title: Executive Assistant Pay: $32.00 - $34.00/hour (based upon experience)Duration: 6...

  • Executive Assistant

    2 days ago

    Culver City, United States Russell Tobin Full time

    Russell Tobin & Associates is currently seeking an Executive Assistant for one of our big tech clients in Culver City, CA. This is a great opportunity to join a fantastic, global team in the e-commerce and technology industry. Apply today for immediate consideration.Job Title: Executive Assistant Pay: $32.00 - $34.00/hour (based upon experience)Duration: 6...

  • Culinary Director/Executive Chef

    2 weeks ago

    Culver City, United States Palm Court Senior Living Full time

    Job DescriptionJob DescriptionPeople taking care of people, that's who we are and what we do at Cogir Senior Living!What can you expect?Cogir Senior Living (formerly Cadence) is hiring a talented and experienced Director of Culinary Experience (Executive Chef) in our beautiful retirement community Palm Court Senior Living! Our Director of Culinary...

  • ACCOUNT EXECUTIVE

    4 weeks ago

    New York City, United States Executive Profiles Inc. Full time

    Our client is an established brand in childrens sportswear. We are seeking an Account Executive who has a minimum of 10 years selling childrens. Must have a dynamic personality and a passion for childrens fashion. The ideal candidate will continuing to build strong relationships. Responsibilities of the Account Executive:  Communication with existing...

  • Sales Design Executive

    4 weeks ago

    Culver City, United States The Sliding Door Company Full time

    Job DescriptionJob DescriptionPosition Overview: The Sales Executive will professionally represent TSDC product line with B2B and B2C clients. In this position, you will be providing knowledge, estimates, and closing sales with the leads provided by the company, while developing the territory through prospecting trade opportunities with developers,...

  • Sales Account Executive

    4 weeks ago

    Culver City, United States The Sliding Door Company Full time

    Job DescriptionJob DescriptionPosition Overview: The Sales Executive will professionally represent TSDC product line with B2B and B2C clients. In this position, you will be providing knowledge, estimates, and closing sales with the leads provided by the company, while developing the territory through prospecting trade opportunities with developers,...

  • Executive Director/Administrator

    3 days ago

    Culver City, United States Studio Royale by Cogir Full time

    Job DescriptionJob DescriptionPeople taking care of people, that's who we are and what we do at Cogir Senior Living!What to expect...Cogir Senior Living (formerly Cadence Living) is hiring an experienced, customer-focused, and compassionate Executive Director (Administrator) in our beautiful retirement community Studio Royale by Cogir.The Executive Director...

  • Executive Director/Administrator

    4 days ago

    Culver City, United States Studio Royale by Cogir Full time

    Job DescriptionJob DescriptionPeople taking care of people, that's who we are and what we do at Cogir Senior Living!What to expect...Cogir Senior Living (formerly Cadence Living) is hiring an experienced, customer-focused, and compassionate Executive Director (Administrator) in our beautiful retirement community Studio Royale by Cogir.The Executive...

  • Executive Assistant

    4 weeks ago

    New City, United States Jivetel Communications Full time

    Job DescriptionJob DescriptionJivetel, a leading telecommunications provider, is seeking an experienced and dynamic Executive Assistant to support our executive team. As the Executive Assistant, you will play a crucial role in assisting our executives with day-to-day operations and ensuring the smooth functioning of our organization. Candidate will manage...

  • Executive Assistant

    2 weeks ago

    Redwood City, United States Gynesonics, Inc. Full time

    We’re currently looking for an executive assistant to be a supportive force who empowers our CEO and senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and...

  • Executive Assistant

    2 weeks ago

    Redwood City, United States Gynesonics, Inc. Full time

    We’re currently looking for an executive assistant to be a supportive force who empowers our CEO and senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and...

  • Executive Assistant

    2 weeks ago

    Redwood City, United States Gynesonics, Inc. Full time

    We’re currently looking for an executive assistant to be a supportive force who empowers our CEO and senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and...

  • Executive Assistant

    1 month ago

    Salt Lake City, United States Operation Underground Railroad Full time

    Job DescriptionJob DescriptionSalary: About Us: OUR Rescue is an international non-profit organization dedicated to combatting child sexual exploitation and human trafficking. With operations in five regional offices around the world, we strive to create a world where everyone can live in safety and dignity. Our team is composed of passionate, innovative,...

  • Marketing Assistant

    3 weeks ago

    Culver City, United States Tieks by Gavrieli Full time

    We are looking for a motivated Marketing Assistant to support our marketing team in executing various campaigns, enhancing our social media presence, and contributing to the overall success of our marketing efforts. This role offers significant room for growth and professional development for the right candidate. Responsibilities: Assist in the development...

  • Executive Assistant

    2 weeks ago

    Jersey City, United States IPC Systems, Inc Full time

    IPC is a fintech company that focuses on the human element. Having global presence, we support local markets with cutting edge cloud-based trading communications and managed connectivity.Through our portfolio of communications and connectivity solutions, we focus on solving business challenges and adapting to regulatory changes in the fast-paced global...

  • Marketing Assistant

    1 month ago

    Culver City, United States Tieks by Gavrieli Full time

    We are looking for a motivated Marketing Assistant to support our marketing team in executing various campaigns, enhancing our social media presence, and contributing to the overall success of our marketing efforts. This role offers significant room for growth and professional development for the right candidate.Responsibilities:Assist in the development and...

  • Executive Assistant

    2 weeks ago

    Jersey City, New Jersey, United States IPC Systems Full time

    IPC is a fintech company that focuses on the human element. Having global presence, we support local markets with cutting edge cloud-based trading communications and managed connectivity.Through our portfolio of communications and connectivity solutions, we focus on solving business challenges and adapting to regulatory changes in the fast-paced global...

  • Executive Assistant

    2 weeks ago

    Bay City, United States Maier & Associates Financial Group, Inc. Full time

    Job DescriptionJob DescriptionLocal financial services practice is expanding and looking for an experienced Executive Assistant with experience in the financial services industry, working with clients and their investment needs. We provide needed training as well as a competitive salary plus bonus package. In addition, we provide healthcare and dental care...

  • Live Streaming Assistant

    1 month ago

    Culver City, United States Propaganda GEM Full time

    Job Summary: We are looking for an executive assistant who can perform live broadcasts to help complete various preparations and auxiliary tasks required for live broadcasts. This is a behind-the-scenes job, no need to appear on camera, preferably bilingual in Chinese and Englishl. - Help complete the live broadcast room and set up, keep the live broadcast...

  • Executive Assistant

    4 weeks ago

    Salt Lake City, United States Maetz Consulting, LLC Full time

    Job DescriptionJob DescriptionI'm recruiting for a client who is looking to hire a full-time Executive Assistant to work out of their greater Salt Lake City, UT office. The ideal candidate would have extensive, proven experience providing C-level executive support in a fast-paced, dynamic environment. The candidate must be highly organized and a skilled...