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Partnership Coordinator
POSITION DESCRIPTION
ABOUT COMMON GRACE
Established in 2002, Common Grace is a small faith-based 501(c)(3) non-profit organization based on Oahu. Our mission is to help in-need children in Hawai’i’s public schools by connecting them with caring adults, teenagers, and older adults who serve keiki with Compassion, Attention, Kindness, and Encouragement (C.A.K.E.) through one-on-one mentorship. We have two programs: (1) Mālama Mentors, which trains and pairs adults and high school students with in-need children in public elementary schools, and (2) Mohala Mentors, which partners high school students with in-need middle school students. Mentors and mentees meet each week for 1 hour for a total of ~25 weeks.
MISSION
To serve Compassion, Attention, Kindness, and Encouragement (C.A.K.E.) to Hawaii’s public elementary and middle school students through one-to-one mentorship.
POSITION SUMMARY
The Partnership Coordinator is primarily responsible for overseeing the execution of Common Grace’s youth mentoring programs at a public school partnership. This position is a key team member in ensuring the success of Common Grace’s school-level mentorship efforts that are focused on K-12 social, emotional, and leadership development.
Type: Part-Time
Location: Various, HI
Position Reports To: Program Coordinator
SUPERVISORY RESPONSIBILITIES
This position directly oversees 2 high school leaders called Co-Captains**. This position will also be responsible for chaperoning mentorship sessions (in tandem with another adult, as available) comprised of 8-12 high school mentors and 8-12 elementary/middle school mentees. Mentorship sessions are afterschool, on the same day each week, and last one hour.
**Each school mentorship partnership consists of one high school and one elementary/middle school. Each partnership is led by two high school students called “Co-Captains” who lead mentor training and mentorship sessions.
POSITION RESPONSIBILITIES
1. Mentorship Program Execution (50%)
• Ensure the high school Co-Captains for the partnership are facilitating quality relationships between high school mentors and their kids
• Serve as the main point of contact for Common Grace’s mentorship program
• Maintain an inviting, safe, fun and orderly mentorship environment
• Manage mentorship equipment, materials, and supplies
• Manage student behavior in a responsive and reflective manner, actively problem-solving with students and school Champions, as necessary
• Provide transportation to and from mentorship sites, as necessary
2. Training & Mentoring Co-Captains (30%)
• Under the direction of the Program Coordinator, train, mentor and oversee 2 Co-Captains. Provide guidance, resources, and support to assist them in their leadership roles, educational pursuits, and life success
• Meet with the Program Coordinator weekly to obtain mentorship and training plans, supplies, and materials for your Co-Captains
• Facilitate weekly Co-Captain training sessions to prepare them for mentor training/mentorship sessions
• Support Co-Captains weekly by attending, debriefing, and encouraging them after training/mentorship sessions
3. Recruitment & Outreach (10%)
• Under the direction of the Program Coordinator and in partnership with the school Champions, oversee the mentor/mentee recruitment, interview, selection, and matching process
4. Partnership Maintenance (5%)
• Maintain a clear and consistent line of communication with program staff, school administration, mentors, mentees, and parents
• Look for every organic opportunity to connect with parents
• Develop and maintain good relations with partner school personnel, counselors, and principals
• Collaborate with the Program Coordinator to debrief mentorship activities at the end of each semester with each school Principal and Champion
5. Administrative Tasks (5%)
• Maintain accurate attendance records
• Ensure program documents (i.e., attendance, applications, assessments, field trip forms, etc.) are completed and submitted in a timely manner
• Take photos and videos of mentorship sessions, as needed by the Program Coordinator
SKILLS AND REQUIREMENTS
• Commitment to Common Grace’s core values C.A.K.E. – Compassion, Attention, Kindness, Encouragement
• Available to work during mentorship hours (typically between 2:00 PM – 4:00 PM) with occasional weekends as needed
• Possess a valid driver’s license, meet Common Grace’s driver’s abstract requirements
• Ability to travel to multiple school/work sites to conduct job responsibilities as required
• Ability to work cooperatively and collaboratively with school district staff, program staff, parents, high school mentors, and mentees
• Previous leadership and/or supervisory experience (strongly preferred)
• Experience working with diverse populations (strongly preferred)
• Ability to maintain composure and exhibit sound judgement in an emergency
• Ability to complete administrative tasks in an accurate and timely manner
• Some moderate lifting (up to 25 pounds) may be required on an occasional basis
• Candidate must pass background check
Agreed by Partnership Coordinator: _____________________________ Date: _______________
Agreed by Program Coordinator: ____________________________ Date: _______________
