Human Resources Coordinator

4 weeks ago

Uniondale, United States LHH Full time

Primary Responsibilities:

  • Onboarding Coordination: Oversee the complete onboarding process for new hires in the NY and DC offices, including full-time and part-time employees, interns, temporary contractors, and third-party staff.
  • Documentation Management: Handle all pre-employment and new hire paperwork, ensuring accurate and timely completion of necessary documentation.
  • I-9 Compliance: Maintain and update I-9 records, manage reminders for work authorization expirations, and obtain updated documentation as required.
  • Program Development: Design and implement onboarding programs that reflect the firm's values and culture, including scheduling and preparation of materials.
  • New Hire Orientation: Conduct orientation sessions to introduce new employees to company policies, procedures, and resources, fostering a positive and inclusive environment.
  • Point of Contact: Serve as the primary contact for new hires during onboarding, addressing any questions or concerns and ensuring a welcoming atmosphere.
  • Collaboration: Work closely with hiring managers, HR team members, and other stakeholders to facilitate a seamless transition for new employees, promoting teamwork and a sense of community.
  • Vendor Compliance: Manage the onboarding and offboarding of third-party vendor staff, ensuring compliance with all firm policies and procedures.
  • Record Keeping: Maintain electronic personnel files and keep organizational charts updated.
  • Integration Monitoring: Track the progress of new employees’ integration, identifying challenges and providing support as needed.
  • Process Improvement: Identify opportunities to streamline and enhance the efficiency of the onboarding process.
  • Task Management: Ensure all tasks are completed promptly and accurately, with close attention to deadlines.
  • Flexibility: Availability to work overtime as needed.

Secondary Responsibilities:

  • HR Support: Provide administrative support for all HR services and processes throughout the employee lifecycle, including onboarding, offboarding, data changes, promotions, and transfers.
  • Exit Interviews: Maintain the exit interview database and assist with analysis as directed by HR leadership.
  • Employment Verifications: Handle special employment verification requests not managed by a third-party vendor and monitor the verifications mailbox.
  • Special Orders: Coordinate baby gifts, flower orders, and charitable donations as needed.
  • Team Collaboration: Collaborate with HR team members to deliver exceptional service to internal clients.
  • Global Projects: Participate in global projects led by the HCM team.
  • Compliance Awareness: Stay updated on employment laws and regulations to ensure compliance.
  • Professional Development: Engage in training and development activities to expand HR knowledge and skills.

Qualifications:

Education:

  • Bachelor’s degree in Human Resources, Business Administration, or a related field.

Experience:

  • Minimum of 2 years of HR experience, with a preference for roles focused on onboarding or administrative tasks.

Skills & Abilities:

  • Proactive Task Management: Ability to manage multiple tasks in a fast-paced environment, with strong prioritization skills and responsiveness under pressure.
  • Organization & Detail Orientation: Highly organized with exceptional attention to detail, capable of handling multiple projects while maintaining accuracy.
  • Professionalism & Innovation: Upholds the highest standards of professionalism, maintains confidentiality, and contributes innovative ideas to improve processes.
  • Self-Motivation & Problem-Solving: A proactive self-starter with strong problem-solving skills and the ability to work independently.
  • Communication & Interpersonal Skills: Excellent written and verbal communication skills, coupled with strong interpersonal abilities to foster positive relationships and successful onboarding experiences.
  • Teamwork & Customer Service: A reliable team player with a strong customer service orientation, willing to support colleagues as needed.
  • Flexibility & Adaptability: Ability to adjust to changing business needs, with a willingness to work overtime when required, while maintaining a positive and results-oriented attitude.
  • Relationship Building: Skilled in building and maintaining strong working relationships across departments and functions.
  • Technical Proficiency: Proficiency in MS Office Suite and experience with HRIS systems, along with strong internet research and database management skills.

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