Legal Secretary

6 months ago


New York, United States Vanguard Group Staffing, Inc. Full time

The candidate for this position will be successful if they are able to execute a variety of secretarial duties of a confidential nature. These tasks will include working with attorneys, paralegals and other members of the firm with a series of administrative functions. Therefore, the candidate will have to have effective time managements and organizational skills coupled with the ability to be detail oriented.


Responsibilities

  • Knowledge of litigation (e-filings) and trial procedures, and federal and state court procedures and rules. Experience with court filing procedures in other states is a plus.
  • Administrative functions such as managing logistics
  • Must know Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
  • Prepare pleadings and discovery documents for filing and service.
  • Schedule depositions with attorneys, clients, witnesses, and court reporters.
  • Schedule conference calls and on-site/off-site meetings.
  • Arrange and coordinate travel arrangements.
  • Calendar depositions, hearings, trials and all associated dates.
  • Manage Outlook calendar of all appointments, conferences and meetings.
  • Open new matters, run conflict checks for partner’s review, prepare engagement letters.
  • Document management and organization, saving documents and emails to document management system.
  • Become familiar with court rules and filing procedures.
  • Prepare cover letters for attorney bills.
  • Submit attorneys expense reports.
  • Manage bills for third party vendors, process check requests and follow up with accounting
  • Experience working with eDockets and a document management system such as iManage preferred.


Qualifications

  • 2-6 years of litigation experience
  • Knowledge of litigation (e-filings) and trial procedures, and federal and state court procedures and rules. Experience with court filing procedures in other states is a plus.
  • Administrative functions such as managing logistics
  • Must know Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)


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