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Administrative Support Specialist

2 months ago

Richmond, United States TurnAround Factor Full time

About the Company

TurnAround Factor, an engineering, R&D and manufacturing company based in Ashland, Virginia is seeking to fill a full-time administrative support role to assist with maintaining accounting, administrative, and project records. This position does not require an accounting background, but a basic understanding of accounting processes would be useful and careful attention to detail is required.


About the Role

Key tasks for this role include:

  • Tracking project financial progress / timelines and generating routine reports
  • Collecting electronic bills from suppliers and providing them to the bookkeeper
  • Auditing transactions in the accounting system to QC check entries
  • Payroll and reconciliation activities
  • Generating invoices and other required documents
  • Oversight of shipping and receiving activities at our warehouse


Growth opportunities include:

  • Project planning & schedule management
  • Technical writing & presentation support for marketing materials
  • Proposal development


Responsibilities

This position is full-time and requires a mix of remote and on-site work at our warehouse headquarters in Ashland with flexible hours.


Pay Range & Compensation

Competitive pay commensurate with experience and qualifications. Salary range $17/hr to $25/hr. 4% 401(k) match available to all employees. Group healthcare, vision, and dental plans available to all part-time and full-time employees. Two weeks of paid time off are earned in the first year of employment and three weeks earned each year thereafter. Full time employees also receive paid federal holidays of which include 11 in total for 2025.


Required Qualifications

  • At least 2 years of related work experience or a 4-year degree
  • Demonstrated attention to detail
  • Experience using spreadsheets and formulas (Excel or Google Sheets). Things like INDEX, SUMIFS, SUMPRODUCT, and VLOOKUP should be easy for you
  • Excellent computer skills
  • Access to high speed internet for video calls


Ideal Qualifications

  • Experience using office and accounting software including: Google Sheets, Google Docs, and Google Drive (Google Workspace); Xero, HubDoc, ApprovalMax, Gusto, Wrike
  • Experience using Government platforms: Procurement Integrated Enterprise Environment (PIEE), Wide Area Workflow (WAWF), HigherGov
  • Experience with DCAA-compliant accounting (Indirect Cost Accounting)
  • Experience working with technical personnel (engineers, software developers, machinists, etc.) is a significant plus
  • Experience using ChromeOS


We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.



ITAR Requirements:

This position will require access to project technical data that is export controlled. To conform to U.S. Government technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, a lawful permanent resident of the U.S., a protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.