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Executive Assistant

3 months ago

Houston, United States MK Search Full time

Our client in West Houston is looking for a highly skilled and polished Executive Assistant to support their executive leadership team. This role offers an opportunity to work in a dynamic and fast-paced environment, providing crucial support to four executives. Three of the executives are remote, so flexibility and adaptability are key.

Key Responsibilities:

  • Provide administrative support to four senior executives, including scheduling and managing complex calendars.
  • Coordinate and set up investor calls, internal meetings, and other key communications.
  • Handle travel arrangements, including flights, accommodations, and itineraries.
  • Prepare and submit expense reports and other documentation on behalf of executives.
  • Maintain detailed and accurate meeting notes, ensuring timely follow-ups on key actions.
  • Organize and plan executive meetings, team events, and off-sites.
  • Anticipate the needs of the executives and proactively solve problems as they arise.
  • Serve as a liaison between the executive team and internal/external stakeholders, ensuring clear communication and timely responses.

Qualifications:

  • Proven experience as an Executive Assistant or in a similar role, supporting senior-level executives.
  • Exceptional organizational and time management skills, with the ability to prioritize multiple tasks efficiently.
  • Strong problem-solving skills, with a collaborative and helpful attitude.
  • Polished communication skills, both written and verbal, with attention to detail.
  • Proficiency in managing remote executives and teams is highly preferred.
  • Comfortable using tools such as Microsoft Office Suite, Zoom, and other digital communication platforms.
  • Ability to maintain discretion and handle confidential information with the utmost professionalism.