Executive Assistant

3 weeks ago

Baltimore, United States LHH Full time

Company Overview:

LHH is partnering with a leading financial services organization based in Baltimore, MD, seeking a dedicated and detail-oriented Executive Assistant to provide support to a high-level executive. This role offers the opportunity to grow within the organization, with the potential for additional support responsibilities for other executives in the future. If you thrive in a fast-paced, professional environment and are looking for an opportunity to advance in your career, this position is for you


Position Summary:

As an Executive Assistant, you will play a key role in supporting the executive team, ensuring smooth operations and effective communication across various functions. This position requires a proactive, organized, and highly adaptable individual with excellent problem-solving skills, strong attention to detail, and the ability to work independently in a hybrid work environment.


Key Responsibilities:

  • Provide comprehensive administrative support to the assigned executive, including calendar management, meeting coordination, travel arrangements, and expense tracking.
  • Prepare and proofread reports, presentations, and other documents for meetings, ensuring high accuracy and professionalism.
  • Act as the primary point of contact for internal and external stakeholders, ensuring clear and timely communication.
  • Organize and coordinate events, meetings, and conferences, ensuring all logistical details are handled efficiently.
  • Handle sensitive and confidential information with discretion and professionalism.
  • Assist with special projects and tasks as assigned by the executive, contributing to the overall success of the organization.
  • Develop and maintain filing systems, both electronic and paper-based, ensuring all documents are organized and easily accessible.
  • Continuously look for opportunities to streamline processes and improve efficiency within the executive team’s workflow.


Qualifications:

  • 3+ years of experience in an executive assistant or similar role, ideally within the financial services industry.
  • Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously.
  • Exceptional communication skills, both written and verbal.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with CRM or financial management software is a plus.
  • Ability to work independently and take initiative with minimal supervision.
  • Strong attention to detail and problem-solving abilities.
  • Professional demeanor and the ability to maintain discretion and confidentiality.
  • Ability to adapt to a hybrid work environment (3 days onsite, 2 days remote).
  • High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.


Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

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