Senior Executive Assistant
7 days ago
NPK formerly Newpark Resources, Inc.
Location: The Woodlands, TX
Working Environment: On-site, daily
Working Schedule: M-F, 8a-5P
Divison: Site Access
The Sr. Executive Administrative Assistant performs advanced administrative support tasks for multiple executives in the organization. Disposes of matters of routine or non-routine nature to conserve executive's time. Generates and/or maintains highly confidential files and reports. Works under limited supervision. Operates with great latitude using independent judgment and initiative and a high level of discretion. Handles special projects, as assigned.
Essential Functions
- Provide executive level support to CEO, CFO, and other executives as required.
- Organize and maintain calendars and schedules including meetings, travel, customer and investor relations, and other activities.
- Screen filter inbound email to eliminate "junk" and ensure executives are aware of high priority matters that require attention.
- Act as a liaison for incoming requests from analysts, shareholders, customers, vendors and employees ensuring appropriate screening and assisting Executives with conservation of their time.
- Act as liaison with the Board of Directors. Arrange meetings and reservations.
- Develop, design, and proofread communications, presentations, memos, forms, charts, tables, graphs, business plans, and budget documents. Able to manipulate data and summarize effectively into presentations / communication formats.
- Document and submit proper expense documentation on behalf of Executives in accordance with Expense Reimbursement Policy.
- Organize company functions that promote our Newpark culture, including staff/employee holiday lunches or dinners, community outreach efforts, etc.
- Organize and prioritize large volumes of information and requests, including those that are highly confidential in nature.
- Interface with analysts, schedule investor meetings, and coordinate delivery of materials.
- Act as liaison for nonprofit organizations within the community.
- Assist other administrative staff members on an as-needed basis.
- Work on special projects as needed
In Addition
Strong detailed orientation, formatting capabilities, and ability to take a broad vision and creatively apply to assignments(s) required. Experience creating charts, graphs, pivot tables, preferred.
Education & Experience Requirements
- Bachelors Degree or educational equivalent.
- 12 years general business experience or administrative experience supporting top management
- Expert computer skills including advanced knowledge of MS Office software packages and/or advanced knowledge of company-specific databases.
- Broad knowledge of practices and procedures of the department and the company.
- Strong organizational skills.
- Excellent communication and analytical skills.
- Must be able to work well with stringent deadlines and possess good organizational skills.
- Commitment to customer service and ability to work in team-oriented environment. Self-motivated.
Strongly Preferred:
Prior C-Suite support experience and experience liaising with investors and Board of Directors
License/Certificates:
None.
Travel Requirements:
As needed.
Other Requirements:
Oracle and Power BI experience a plus
WHY JOIN NEWPARK?
One of NPK's Core Values is Excellence. It means we are committed to delivering value through performance, innovation, and service quality, and that commitment starts with YOU NPK is where you can challenge yourself in new and exciting ways and work in an environment that supports and values you. Here at NPK, we are committed to finding, developing, retaining, and rewarding the best talent while providing an environment where our employees can grow professionally and personally.
WHAT WE DO
NPK is the only site access solutions partner to manufacture and rent industry-leading sustainable composite matting, along with a full suite of services including planning, logistics, and remediation — so you can protect your people, the environment, and your bottom line.
WHAT WE VALUE
At NPK, our values, safety, integrity, accountability, respect, and excellence are more than words—they are non-negotiable fundamentals that define what is important to us. They are the foundation for our purpose.
Our purpose encapsulates how our values work together to drive our decision-making, actions, and behaviors. They help us create meaningful relationships with each other, our clients, and partners. Every day, we strive to live these values and fulfill our purpose, building a culture that reflects who we are and where we’re headed.
P - People Focused - First in every action
U - United - Different voices make us stronger together
R - Reliable - Unwavering in our quality and service
P - Passionate - Energy and excitement is our fuel
O - Optimistic - Any moment is a chance to shine
S - Sincere - Authenticity starts with vulnerability
E - Enterprising - Agility is the key to opportunity
We are an equal opportunity employer. Newpark and its affiliates do not discriminate against applicants or employees on the basis of race, color, age, religion, sex (including pregnancy and gender identity), national origin, sexual orientation, disability, military service/veteran status, genetic information, or any other protected status.
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