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Litigation Paralegal
1 month ago
Litigation Paralegals wanting to transition out of a traditional law firm and into a corporate work environment are highly encouraged to apply.
The Administrative Manager provides professional complex, advanced administrative and support services for principals, consultants, and other management staff.
This position is responsible for ensuring that all administrative personnel are properly trained according to all policies and standards.
Responsibilities:
- Utilizes knowledge of corporate operations and company policy to assist administrative support staff and consultants in navigating a complex work environment
- Build and manage an administrative support team to provide optimal administrative and facility support to all staff
- Conduct ongoing performance management of administrative
- In partnership with the Southeastern Region Director, evaluate administrative support needs for the regional office and strive to improve efficiency and reduce lost productivity by continually load balancing the work and making adjustments as necessary
- Collaborate with the Southeastern Region Director, VP, the Chief of Integration Services and Human Resources to appropriately staff the location with the correct blend of support resources
- Facilitate the onboarding activities of new administrative staff to include setting up an office, providing training on systems processes and procedures and guidance on navigating the training and onboarding program
- Facilitate the onboarding activities of new consultants to include setting up an office, providing training on systems processes and procedures
- Ensures local teams have updated forms, templates and are trained to follow all Corporate SOP’s
- Participate and/or lead strategic planning initiatives that arise either locally or across the company
- Coordinate travel arrangements
- Update and maintain documents and spreadsheets
- Submit expense reports through SAP Concur
- Attend weekly meetings
- Proactively manages calendar(s)
- Inbox management, as requested
- Assist remote consultants and contractors, as needed
- Prepare and send invoices to clients
- Create purchase orders and purchase equipment
- Manage collection efforts on outstanding invoices
- Keep an accurate record of billable and non-billable time for yourself
Qualifications:
- 5+ years of executive or senior-level project management or administrative support experience required.
- Four-year / Bachelor’s degree is preferred.
- Paralegal certificate from an ABA approved program is a plus and preferred or equivalent combination of education and experience in a litigation / insurance defense law firm.
- Understanding legal terminology and processes a plus.
- Experience in a litigation law firm or insurance background a plus.
- Medical background and/or experience in a medical setting a plus.
- Proficient with Microsoft Word and Adobe Acrobat to create, edit, and format documents - or has the ability and willingness to learn to do so quickly.
What We Offer:
- Medical, Dental & Vision
- Life Insurance/Voluntary Life Insurance
- 401k with employer match
- Bonus eligible
- Competitive Salary
- Flexible Time Off
- Career Growth
- Advanced training (Online & In-person)
- Continuing education opportunities
