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Senior Executive Assistant

3 months ago

Fort Worth, United States Sunrise Systems, Inc. Full time

Position: Executive Assistant III

Duration: 24+ month contract on W2

Location: Ft Worth, TX 76134



Job Description:

• Manage and maintain executives' schedules.

• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.

• Open, sort, and distribute incoming correspondence, including faxes and email.

• File and retrieve corporate documents, records, and reports.

• Greet visitors and determine whether they should be given access to specific individuals.

• Prepare responses to correspondence containing routine inquiries.

• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

• Prepare agendas and make arrangements for committee, board, and other meetings.

• Make travel arrangements for executives.

• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.

• Compile, transcribe, and distribute minutes of meetings.

• Attend meetings in order to record minutes.

• Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.

• Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.

• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.

• Set up and oversee administrative policies and procedures for offices and/or organizations.

• Supervise and train other clerical staff.

• Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.

• Interpret administrative and operating policies and procedures for employees.