Office Coordinator

2 weeks ago

Gilbert, United States Woodside Homes Full time

About Woodside Homes

Since 1977, the Woodside Homes name has been synonymous with integrity, excellence, and design innovation. As one of America's top 30 homebuilders, we are committed to providing the knowledge, experience, and processes that encourage our customers to realize their ideal lifestyle.


Now, Woodside has found its place to call home as part of Sekisui House. Founded in 1960, Sekisui House, Ltd. is one of the world’s largest homebuilders and an internationally diversified developer, with cumulative sales of over 2.6 million homes. Based in Osaka, Japan, Sekisui House has over 300 consolidated subsidiaries and affiliates, over 29,000 employees, and is listed on the Tokyo Stock Exchange and Nagoya Stock Exchange.


Woodside Homes CORE VALUES are the fundamental beliefs and guiding principles that shape the culture and influence how employees interact with one another. These core values build a strong, cohesive culture that aligns with our strategic objectives and resonates with employees, customers, and stakeholders.


  • PASSION for our customers.
  • Conduct business with INTEGRITY.
  • Environment of TEAMWORK AND TRUST.
  • Pursue EXCELLENCE in everything we do.
  • Be GOOD STEWARDS to create stakeholder value.


Woodside Homes’s LEADERSHIP STANDARDS are integral to the company’s success, serving as a comprehensive framework that delineates the effective behaviors necessary for driving organizational achievements. These standards focus on the essential skills, behaviors, and attributes that employees must embody to inspire, motivate, and guide each other in support of the goal of fostering a cohesive and inclusive culture.


  • Trustability – The foundation of effective leadership, encompassing the ability to build trust with others, take responsibility for actions and decisions, and hold oneself and others accountable for results.
  • Results With Purpose – The ability to drive outcomes that align with organizational goals and values, ensuring that actions and decisions are guided by a clear sense of purpose and meaning.
  • Growth Mindset – Belief that abilities and intelligence can be developed through dedication and hard work, leading to a focus on learning, resilience, and continuous improvement.
  • Investing In Talent – Recognizing and developing the potential individuals and teams, creating a culture of learning and growth that enables employees to reach their full potential.


Woodside Homes is seeking a detail-oriented and organized Office Coordinator to manage the daily operations of our office. The ideal candidate will be responsible for ensuring smooth running of the office, coordinating various office tasks and functions, and supporting our team to achieve their goals efficiently.


Responsibilities:

Office Management:

  • Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
  • Organize office operations and procedures, including managing correspondence, filing systems, and supply requisitions.


Administrative Support:

  • Provide administrative support to ensure efficient operation of the office.
  • Assist in scheduling appointments and meetings, managing calendars, and handling travel arrangements.
  • Prepare and distribute memos, emails, and reports as needed.


Coordination:

  • Act as the point of contact between the executives, employees, clients, and other external partners.
  • Coordinate office activities and operations to secure efficiency and compliance with company policies.


Facilities Management:

  • Oversee and ensure maintenance of office facilities and equipment.
  • Manage relationships with vendors, service providers, and landlord, ensuring all items are invoiced and paid on time.


Requirements:

  • Proven experience as an Office Coordinator or in a similar role.
  • Excellent organizational and time management skills.
  • Proficiency in MS Office and office management software.
  • Strong communication and interpersonal skills.
  • Attention to detail and problem-solving skills.
  • High school diploma or equivalent; additional qualification as an Administrative assistant or Secretary will be a plus.


Education and Experience

  • Minimum high school diploma or equivalent required.
  • Proficient with Microsoft office software products.
  • Organized, detailed and self-motivated.
  • Highly focused on providing a quality customer experience, effective and respectful assertive communicator with vendors and colleagues.


BENEFITS:


The rewards for working at Woodside Homes include more than a paycheck. They include competitive benefits and programs for total health, financial security, and life outside of work.


  • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • Flexible Spending Account
  • Wellness Program
  • 401(k) & 401(k) Matching
  • Disability Insurance
  • Employee Assistance Program
  • Life Insurance
  • Paid Time Off
  • Paid Holidays
  • Legal Service Plan
  • Identity Theft Protection
  • Pet Insurance


We recognize that few applicants may "check all the boxes," but each person has unique strengths they would bring to the table. We are committed to building a diverse and authentic work culture, so we invite you to apply anyway. You belong here.


Woodside Homes is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, religion, color, national origin, sexual orientation, gender, gender identity or expression, age, genetic information, disability, or any characteristic protected by law. Diversity is critical to the growth of our company, and we understand the importance of fostering an environment where everyone has a voice. We are also committed to providing reasonable accommodation for candidates with disabilities during the recruiting process. If you need assistance due to a disability, please get in touch with us.

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