Executive Assistant to Managing Director

1 week ago

Santa Clarita, United States The Hire Standard Full time

Job Brief

Get ready to embark on an electrifying journey with our client, a dynamic private equity firm in Valencia, San CA. They're on the lookout for an experienced Executive Assistant to ensure the seamless operation of their family office. This firm doesn't just work hard; they play hard too Their vibrant culture is all about recognizing that people matter most, understanding the power of trust, respect, and collaboration in creating something extraordinary.


You'll be the linchpin of the family office, providing high-level administrative support to the principals, steering office operations, and managing diverse projects with flair. You're the organizational mastermind, the proactive powerhouse, and the discreet guardian of sensitive information. This is your chance to shine in a role where no two days are the same, and where your energy and passion will make a real impact. This full-time role offers a generous base salary of $130-150K/year, accompanied by a comprehensive benefits package. Your journey to greatness begins here Apply now...



The Job

  • Master Calendar Management: Coordinate the principals' daily schedules, meetings, and appointments with impeccable precision.
  • Top-Notch Communication: Prepare and edit high-quality correspondence, presentations, and documents, ensuring clarity and professionalism.
  • Seamless Travel Coordination: Plan intricate travel itineraries for both domestic and international trips, covering flights, accommodations, and ground transportation.
  • Efficient Office Operations: Oversee the smooth running of the office, from supplies and equipment to maintenance and vendor management.
  • Project Management Pro: Lead and manage special projects, events, and strategic initiatives, ensuring timely and successful completion.
  • Finance and legal: Assist with the preparation and coordination of financial and legal documents, working closely with accountants and lawyers.
  • Event Planning Extraordinaire: Organize personal and professional events, managing every detail to ensure flawless execution.
  • Confidentiality Champion: Handle sensitive information with the utmost discretion, maintaining the highest level of confidentiality.
  • Expense and Invoice Management: Streamline expense reporting and invoice processing, ensuring accuracy and timeliness.
  • Process Improvement: Continuously seek ways to improve operational processes, emphasizing efficiency and automation.


About You:

You're not just an Executive Assistant; you're a visionary in your own right. You anticipate needs, navigate complexities with ease, and leave no room for error. Your qualities include:

  • Bachelor's Degree
  • Extensive Experience: Over 10 years of proven success in supporting high-level executives within a family office or UHNW environment.
  • Polished Professionalism: You carry yourself with grace and professionalism, easily interacting with team members, clients, and investors.
  • Exceptional Communicator: Your communication skills are top-notch, and you’re adept at drafting clear, concise, and impactful written communications.
  • Detail-Oriented: You possess a keen eye for detail, ensuring that no task is too small and no detail is overlooked.
  • Tech-Savvy: Proficient in MS Office Suite and other relevant software, you leverage technology to streamline tasks and improve efficiency.
  • Proactive Problem Solver: You anticipate needs and take initiative to address them, navigating complex situations with ease.



Perks and Benefits

This role is, onsite, accompanied by a generous base salary ranging from to $130- $150K annually. And that's not all Dive into a comprehensive benefits package encompassing health insurance, life insurance, disability coverage, ample paid time off, family planning benefits, and an array of wellness programs.

So what’s next:

You likely won’t have read this far unless you’re looking for work, but isn’t it great when that work also seems to be looking for you? Apply now

  • Associate Executive Director

    1 month ago

    Santa Clara, United States ALIGN Executive Search Full time

    Job DescriptionJob DescriptionA leading Continuing Care Retirement Community (CCRC) with a thriving culture seeks a California LNHA to join its team as Associate Executive Director.Make a Difference:Lead a vibrant community, ensuring exceptional resident care and financial stability.Collaborate with a dedicated team to deliver high-quality services across...

  • Associate Executive Director

    1 month ago

    Santa Clara, United States ALIGN Executive Search Full time

    A leading Continuing Care Retirement Community (CCRC) with a thriving culture seeks a California LNHA to join its team as Associate Executive Director.Make a Difference:Lead a vibrant community, ensuring exceptional resident care and financial stability.Collaborate with a dedicated team to deliver high-quality services across all care levels.Champion our...

  • Executive Assistant

    2 weeks ago

    Santa Clarita, United States Career Group Full time

    Executive Assistant | Award-winning Industry Leader | Onsite in Sylmar, CA | $40-45/hr | 2 months+ tempOur client, a renowned construction firm, is looking for temporary support for their team. They are looking for an exceptional Executive Assistant to join their office in Sylmar.ResponsibilitiesProvide complex administrative and clerical supportHandle...

  • Executive Administrative Assistant

    3 weeks ago

    Santa Clarita, United States Woodward, Inc. Full time

    Woodward’s Diversity, Inclusion and Belonging Commitment At Woodward, no matter where you are from, your physical appearance, or how you identify, you deserve the opportunity to reach your greatest potential. We are on a journey to achieve this as an organization and want to work closely with our members to set the right path. We humbly acknowledge this...

  • Executive Assistant

    2 weeks ago

    Santa Clara, United States CAIR San Francisco Bay Area Full time

    **Title**:Executive Assistant to the Executive Director **Reporting **Relationships**:Report to the Executive Director. **Schedule Type**:Full-Time (Non-exempt). 40 hours each week. Occasional evenings and weekends required. **L**ocation**:Based in CAIR's Santa Clara office. CAIR staff are currently working a hybrid schedule, with three days in-person and...

  • Executive Director

    4 weeks ago

    Santa Clara, United States TEEMA Group Full time

    **Executive Director** This position, reporting to the COO, oversees programs and services aimed at assisting homeless and at-risk adults and their families. Responsibilities include program management, supervision, relationship-building with community partners, and ensuring compliance with regulations. Additionally, there's a project-specific component...

  • Executive Director

    3 weeks ago

    Santa Clara, United States TEEMA Group Full time

    **Executive Director** This position, reporting to the COO, oversees programs and services aimed at assisting homeless and at-risk adults and their families. Responsibilities include program management, supervision, relationship-building with community partners, and ensuring compliance with regulations. Additionally, there's a project-specific component...

  • Executive Assistant

    1 week ago

    Santa Clara, United States CAIR San Francisco Bay Area Full time

    Job DescriptionJob DescriptionTitle: Executive Assistant to the Executive DirectorReporting Relationships: Report to the Executive Director.Schedule Type: Full-Time (Non-exempt). 40 hours each week. Occasional evenings and weekends required.Location: Based in CAIR's Santa Clara office. CAIR staff are currently working a hybrid schedule, with three days...

  • Clinical Director

    2 weeks ago

    Santa Clarita, United States Autism Learning Partners Full time

    Autism Learning Partners is a full-service provider that specializes in the treatment of autism and other developmental disabilities. Our broad thinking approach addresses the whole individual by collaborating with doctors, therapists, schools and specialists. ALP’s goal is to work with their patients to achieve the best possible outcomePROGRESS! Our...

  • Director of Care Management

    3 weeks ago

    Santa Clarita, United States Henry Mayo Newhall Hospital Full time

    The Organization Henry Mayo is a 357-bed, not-for-profit community hospital and trauma center serving the Santa Clarita Valley in Southern California. Henry Mayo is fully accredited by DNV and has approximately 1,900 employees, 590+ medical staff representing 71 specialties and subspecialties. The 24/7 Emergency Department saw nearly 70,000 visits in 2023...

  • Director of Care Management

    7 days ago

    Santa Clarita, United States Henry Mayo Newhall Hospital Full time

    The Organization Henry Mayo is a 357-bed, not-for-profit community hospital and trauma center serving the Santa Clarita Valley in Southern California. Henry Mayo is fully accredited by DNV and has approximately 1,900 employees, 590+ medical staff representing 71 specialties and subspecialties. The 24/7 Emergency Department saw nearly 70,000 visits in 2023...

  • Director of Care Management

    3 days ago

    Santa Clarita, United States Henry Mayo Newhall Hospital Full time

    The Organization Henry Mayo is a 357-bed, not-for-profit community hospital and trauma center serving the Santa Clarita Valley in Southern California. Henry Mayo is fully accredited by DNV and has approximately 1,900 employees, 590+ medical staff representing 71 specialties and subspecialties. The 24/7 Emergency Department saw nearly 70,000 visits in 2023...

  • Executive Assistant

    1 day ago

    Santa Clara, United States CAIR San Francisco Bay Area Full time

    Job DescriptionJob DescriptionTitle: Executive AssistantReporting Relationships: Report to the Executive Director.Schedule Type: Full-Time (Non-exempt). 40 hours each week. Occasional evenings and weekends required.Location: Based in CAIR's Santa Clara office. CAIR staff are currently working a hybrid schedule, with three days in-person and two days...

  • Director of Human Resources

    7 days ago

    Santa Clarita, United States Vienna Hospice Full time

    **Job Descriptions** **Job Title/Position**: _Human Resources Director_ **Reports To**: _Executive Director/Administrator_ **JOB DESCRIPTION SUMMARY** Responsible for planning, coordinating, managing and directing all activities and programs relating to the recruitment, selection, retention, orientation and development of the Hospice employees. Acts as...

  • Director of Care Management

    1 month ago

    Santa Clarita, United States Henry Mayo Newhall Hospital Full time

    The OrganizationHenry Mayo is a 357-bed, not-for-profit community hospital and trauma center serving the Santa Clarita Valley in Southern California. Henry Mayo is fully accredited by DNV and has approximately 1,900 employees, 590+ medical staff representing 71 specialties and subspecialties. The 24/7 Emergency Department saw nearly 70,000 visits in 2023 and...

  • Director of Care Management

    1 month ago

    Santa Clarita, United States Henry Mayo Newhall Hospital Full time

    The OrganizationHenry Mayo is a 357-bed, not-for-profit community hospital and trauma center serving the Santa Clarita Valley in Southern California. Henry Mayo is fully accredited by DNV and has approximately 1,900 employees, 590+ medical staff representing 71 specialties and subspecialties. The 24/7 Emergency Department saw nearly 70,000 visits in 2023 and...

  • Executive Administrative Assistant

    5 days ago

    Santa Clarita, United States Johnson Service Group Full time

    Job DescriptionJob DescriptionJSG is hiring an Executive Administrative Assistant - Supporting 2 VPs for our client in Santa Clarita, CA. Executive Administrative Assistant, we have an exciting opportunity for you. The Executive level administrative assistant works with some latitude and little to no supervision, performs diverse and complex executive...

  • Executive Assistant

    1 week ago

    Santa Clara, United States CAIR San Francisco Bay Area Full time

    Title: Executive Assistant to the Executive DirectorReporting Relationships: Report to the Executive Director.Schedule Type: Full-Time (Non-exempt). 40 hours each week. Occasional evenings and weekends required.Location: Based in CAIR's Santa Clara office. CAIR staff are currently working a hybrid schedule, with three days in-person and two days remote....

  • Executive Assistant

    4 days ago

    Santa Clara, United States CAIR San Francisco Bay Area Full time

    Title: Executive AssistantReporting Relationships: Report to the Executive Director.Schedule Type: Full-Time (Non-exempt). 40 hours each week. Occasional evenings and weekends required.Location: Based in CAIR's Santa Clara office. CAIR staff are currently working a hybrid schedule, with three days in-person and two days remote. Requires some travel...

  • Director of Finance

    4 weeks ago

    Santa Clarita, United States Ryzen Solutions Full time

    Create and lead a strategic planning process. Own the budgeting, forecasting and management reporting processes. Manage and perform special projects. Prepare material for board of directors and investor relation activities. Detailed Variance Analytics to drive understanding of the business. Drive the relationships with the Labor Management Team. Drive...