Legal Admin Assistant

4 weeks ago


Arlington, United States Ultimate Staffing Full time

Legal Administrator Job Responsibilities:

  • Prepares legal documents, including summonses, complaints, and subpoenas.
  • Serves clients and attorneys by developing and monitoring cases and documentation.
  • Hires, trains, and supervises legal secretaries and other administrative support staff, and assigns paralegals and assistants to staff attorneys and cases.
  • Inventories and orders office supplies.
  • Serves as liaison with technical support staff for office equipment.
  • Pays vendors, maintains facilities and office supply budget, and oversees other expenses necessary to the day-to-day operations of the firm.
  • Oversees digital operations, including cybersecurity.
  • Provides administrative and secretarial support.
  • Develops cases by interviewing prospective clients and reviewing information.
  • Prepares status reports and keeps clients informed of case progress.
  • Oversees billing and other accounting functions.
  • Gathers case evidence and documentation by preparing files and inputting information from records, statements, and other documentation.
  • Files records and logs incoming mail.
  • Enhances attorneys' effectiveness by monitoring case progress.
  • Alerts staff lawyers of issues requiring their attention.
  • Maintains contact with clients and opposing counsel.
  • Contributes information to the legal team during case reviews.
  • Concludes cases by verifying outstanding balances and preparing settlement documentation.
  • Updates professional knowledge by participating in educational opportunities and reading professional publications.
  • Builds positive client relationships through effective communication, establishing trust and maintaining confidentiality.
  • Schedules meetings and depositions, answers phones, and maintains digital and physical records.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.


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