Coordinator, Sponsorship and Conferences

3 weeks ago

New York, United States MFA Full time

Position Title: Coordinator, Sponsorship and Conferences

Location: New York, NY (Hybrid)

Reports to: Managing Director, Sponsorship and Conferences

Company Background: The Managed Funds Association, based in Washington, DC, New York, and Brussels, represents the global alternative asset management industry. MFA’s mission is to advance the ability of alternative asset managers to raise capital, invest, and generate returns for their beneficiaries. MFA advocates on behalf of its membership and convenes stakeholders to address global regulatory, operational, and business issues. MFA’s more than 175 member firms collectively manage nearly $3.2 trillion across a diverse group of investment strategies.

Position Summary: This role will collaborate closely with the Managing Director and Manager Sponsorship & Conferences on the execution of MFA’s main conferences in New York, Chicago, Miami, California, London and Paris. They will also help coordinate MFA seminars, committee meetings, forums, and partner events in New York and Washington, D.C.

The Senior Coordinator will operate in a fast-paced environment and be responsible for managing multiple workstreams for our global conferences. Responsibilities include organizing and overseeing sponsorship and registration platforms, engaging with MFA’s Board of Directors and members, maintaining the integrity of event data, and providing exceptional client service.

Essential Responsibilities: Under manager direction, perform the following responsibilities:

  • Manage conference platform including registration, speaker communication, and collecting bios, photos and release forms.
  • Manage the company website by adding programming and event content, updating speakers and sponsors as needed, using WordPress .
  • Manage sponsor collateral needs. Collaborate with creative vendors to develop program artwork and branding collateral.
  • Develop and maintain internal event related materials to ensure consistency of messaging and brand.
  • Assist in managing hotel room blocks, including generating pick-up reports and rooming lists, and ensuring compliance with allowable attrition terms until the contracted cutoff date.
  • Communicate hotel accommodation details and deadlines to conference attendees.
  • Liaise with vendor contracts and manage selected vendor relationships.
  • Coordinate the fulfillment needs for 30 to 40 sponsors for four conferences per year, including tasks such as mailing confirmation packets, gathering company logos and descriptions, ordering promotional items such as bags, lanyards and arranging on-site signage at events.
  • Manage conference registration platform and execution pre-conference and on-site.
  • Assist with the development of a marketing plan for individual conferences, events, webinars.
  • Assist with budgeting for six major conferences.
  • Work with MFA leadership on membership initiatives linked to six conferences.
  • Perform other duties, as assigned.

Qualifications and Requirements:

  • Bachelor’s degree required.
  • Minimum of 3 years of conference or events planning preferably with a financial services organization.
  • Experience in managing event registration and CRMs.
  • Event budgeting experience.
  • Strong attention to detail and the ability to manage multiple priorities simultaneously.
  • Exemplary organization and time management skills.
  • Strong interpersonal skills and a focus on member and attendee service.
  • Excellent written and verbal communications skills.
  • In-depth knowledge of Microsoft Word and Excel, ability to learn membership databases and manage website using a basic content management system.
  • Command of the latest communication channels and trends (social media, interactive portals, etc.) and tactics for effective use of each.
  • Travel is required four to five times per year.

Benefits of Working at MFA:

  • Comprehensive healthcare plan options to include medical, dental, and vision
  • Competitive compensation package
  • Retirement savings plan
  • Other ancillary benefits (disability plans, flexible spending accounts, life insurance, and more)
  • Hybrid work schedule (Mon/Fri- remote; Tues-Thurs: in-office)
  • Generous paid parental leave and transition time
  • Professional development and career opportunities
  • Internal DEI Advisory committee
  • Internal Social committee
  • Generous paid time off and holidays
  • Staff retreats
  • Healthy food and snacks

  • Conference Coordinator

    2 weeks ago

    New York, United States The Larko Group Full time

    This pivotal role holds significant importance as you will serve as the frontline representative of the firm, shaping its initial impression and exemplifying its operational excellence through the management of the conference center. Beyond traditional receptionist duties, you will oversee the opening and closing procedures of the office, meticulously...

  • Conference Coordinator

    1 month ago

    New York, United States The Larko Group Full time

    This pivotal role holds significant importance as you will serve as the frontline representative of the firm, shaping its initial impression and exemplifying its operational excellence through the management of the conference center. Beyond traditional receptionist duties, you will oversee the opening and closing procedures of the office, meticulously...

  • Conference Coordinator

    4 weeks ago

    New York, United States The Larko Group Full time

    This pivotal role holds significant importance as you will serve as the frontline representative of the firm, shaping its initial impression and exemplifying its operational excellence through the management of the conference center. Beyond traditional receptionist duties, you will oversee the opening and closing procedures of the office, meticulously...

  • Conference Coordinator

    4 weeks ago

    New York, United States The Larko Group Full time

    This pivotal role holds significant importance as you will serve as the frontline representative of the firm, shaping its initial impression and exemplifying its operational excellence through the management of the conference center. Beyond traditional receptionist duties, you will oversee the opening and closing procedures of the office, meticulously...

  • Conference Coordinator

    3 days ago

    New York, United States Opal Group Full time

    Job DescriptionJob DescriptionOpal Group oganizes premier live conferences catered to top executives and decision-makers throughout various industries. We are dedicated to providing high-quality events and information, through unparalleled speaking sessions, workshops, and unique face-to-face networking opportunities.    The Conference Coordinator helps...

  • Conference Producer

    3 days ago

    New York, United States Opal Group Full time

    Job DescriptionJob DescriptionOpal Group organizes premier live conferences catered to top executives and decision-makers throughout various industries. We are dedicated to providing high-quality events and information through unparalleled speaking sessions, workshops, and unique face-to-face networking opportunities. Our unique work environment offers an...

  • Conferences & Events Coordinator

    6 days ago

    New York, United States Careers Full time

    Do you have experience in planning professional conferences and events? We are currently in search of a Conferences & Events Coordinator for a Professional Healthcare Providers Association. This is a Part-Time, Remote (must be located in NYC), Temporary-Ongoing opportunity. ORGANIZATION: Professional Healthcare Providers AssociationLOCATION: Remote (must be...

  • Legal Receptionist

    2 weeks ago

    New York, United States The Goodkind Group, LLC Full time

    Legal Receptionist / Client Conference Services CoordinatorWe have an opening for a Legal Receptionist / Client Conference Services Coordinator at a major large law firm. There is room for growth. In this role the person will handle reception and be the point of contact for all visitors, handle conference center requests and be responsible for conference...

  • Legal Receptionist

    2 weeks ago

    New York, United States The Goodkind Group, LLC Full time

    Legal Receptionist / Client Conference Services CoordinatorWe have an opening for a Legal Receptionist / Client Conference Services Coordinator at a major large law firm. There is room for growth. In this role the person will handle reception and be the point of contact for all visitors, handle conference center requests and be responsible for conference...

  • Legal Receptionist

    4 days ago

    New York, United States The Goodkind Group, LLC Full time

    Legal Receptionist / Client Conference Services CoordinatorWe have an opening for a Legal Receptionist / Client Conference Services Coordinator at a major large law firm. There is room for growth. In this role the person will handle reception and be the point of contact for all visitors, handle conference center requests and be responsible for conference...

  • Sponsorship - Partnership Sales Executive

    5 hours ago

    New York, United States Paychex Full time

    A leading global business content hub is adding a Sponsorship Sales Executive to the team. Their mission is to produce and distribute the best management media content to help companies and their top executives improve the way they manage their organizations. They also offer a broad portfolio of digital learning solutions, covering trending management...

  • Guest Services/Conference Service Coordinator

    3 weeks ago

    New York, United States Kay Search Group Full time

    Position: Guest Services/Conference Service Coordinator (Global Law Firm) Location: Manhattan, NY Comp Package: Base salary to $70K, Paid Overtime, Full Benefits, Tuition Reimbursement, Bonus, 401K+, etc. Responsibilities for Guest Services/Conference Service Coordinator: Reserve conference rooms and spaces and coordinate all associated services (i.e,...

  • Guest Services/Conference Service Coordinator

    4 weeks ago

    New York, United States kay search group Full time

    Job DescriptionJob DescriptionPosition: Guest Services/Conference Service Coordinator (Global Law Firm)Location: Manhattan, NYComp Package: Base salary to $70K, Paid Overtime, Full Benefits, Tuition Reimbursement, Bonus, 401K+, etc.Responsibilities for Guest Services/Conference Service Coordinator:Reserve conference rooms and spaces and coordinate all...

  • Guest Services/Conference Service Coordinator

    6 days ago

    New York, United States kay search group Full time

    Job DescriptionJob DescriptionPosition: Guest Services/Conference Service Coordinator (Global Law Firm)Location: Manhattan, NYComp Package: Base salary to $70K, Paid Overtime, Full Benefits, Tuition Reimbursement, Bonus, 401K+, etc.Responsibilities for Guest Services/Conference Service Coordinator:Reserve conference rooms and spaces and coordinate all...

  • Director Conferences

    2 weeks ago

    New York, New York, United States Superfly Full time

    Superfly is an experience company obsessed with activating and amplifying communities around common passions and unforgettable moments.We deliver brand experiences by blending strategy, insights, creativity, technology, and flawless execution.Working across sports, music and entertainment, Superfly has been named Global Experiential Agency of the Year and...

  • Intern-conference services

    3 weeks ago

    New York, New York, United States UN - United Nations Full time

    Work LocationThe internship is located in the Meetings Management Section (MMS), Central Planning and Coordination Division (CPCD) of the Department for General Assembly and Conference Management (DGACM) in New York. The internship is in-person at the UNHQ in New York.Expected durationSix months starting in June 2024Duties and ResponsibilitiesIntern's...

  • Conference Services Coordinator

    4 days ago

    New York, United States Williams Lea Group Limited Full time

    Williams Lea is hiring for a Conference Services Coordinator for our New York City office to work Monday to Friday 7:00 am to 4:00 pm! Pay: $25.00/hour. Benefits:Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Coordinator, Service, Operations, Retail, Skills

  • Conference Assistant

    1 week ago

    New Orleans, United States Dillard University Full time

    Position Overview Conference Assistant (CA) will work directly with the Audio/Visual Technician. The CA sets up and operates audio and video equipment including microphones, sound speakers, video screens, projectors, video monitors, recording equipment, connecting wires and cables, sound and mixing boards, and related electronic equipment for concerts,...

  • Conference Assistant

    2 weeks ago

    New Orleans, United States Dillard University Full time

    Job DescriptionJob DescriptionPosition Overview Conference Assistant (CA) will work directly with the Audio/Visual Technician. The CA sets up and operates audio and video equipment including microphones, sound speakers, video screens, projectors, video monitors, recording equipment, connecting wires and cables, sound and mixing boards, and related electronic...

  • Event Sponsorship Sales Manager

    3 weeks ago

    New York, United States Cannonball Productions Full time

    Company DescriptionAbout CannonballWe dream up epic food and beverage events and bring them to life in iconic stadiums & unique venues all over the country. Our goal is to flawlessly execute never been-done-before-experiences that bring people together and celebrate community. Cannonball is one of the fastest-growing food and beverage events companies in the...