Senior Executive Assistant

2 weeks ago

Doylestown, United States Aya Healthcare Full time

Aya Healthcare has an exciting 13 week contract to possible hire opportunity located in Doylestown, PA


Job Details:

JOB TITLE: Sr. Executive Assistant

CONTRACT DURATION: 13 weeks (Could convert to perm after 3-6 months depending on performance)

SHIFT: M-F 8-5pm

LOCATION: Doylestown, PA

ONBOARDING TIME: Expect 2-3 weeks from offer acceptance to start date.

PAY: $21-23hr


DETAILS ABOUT THE POSITION

-Interviews will take place on site and could include a second team's interview as a follow up.

-If the role doesn't convert at the end of this contract, it's VERY likely to extend until it will convert to perm.

EXPERIENCE REQUIREMENTS:

*Experience with Word, Powerpoint, Excel (charts and graphs), must be listed on resume.

*At least 3-5 years of Sr Exec experience from a healthcare office environment is required.

*COMPLETED Associates degree is required or candidates MUST have at least 5 years of direct experience. If completed degree was achieved, at least 3 years of experience is required.

*Candidates must possess high level of professionalism and present well in front of Sr Leadership.

-Calendar management is required. Candidates must have experience scheduling appointments, managing calendars, preferred travel arrangements, taking meeting minutes, ordering supplies, great communication skills both written and verbal, answering phones, and working as a key point of contact for Sr leadership.


PURPOSE OF JOB: Provide all administrative support services to maintain the efficient operations for Doylestown Health Foundation. Provide executive support to the Vice President of Advancement. Acts as liaison/resource person between internal and external customers (i.e. major donors, V.I.A. officers, committee members, board trustees, hospital Associates, community members, medical staff, volunteers).

I. ESSENTIAL FUNCTIONS:

1. Demonstrate excellent communication skills with Board Trustees, Senior Executives, Department Directors, Donors, VIA Members, Medical Staff, Volunteers, Guests, Associates, Community Members, and other health related disciplines using excellent interpersonal and problem solving skills.

2. Under limited supervision, organize and prioritize tasks for the VP of Advancement with demonstrated ability to multi-task. Exhibit excellent organizational and time-management skills. Proactively anticipate needs and necessary resources.

3. Oversee the management of the Marketing and Development operating budgets (approximately $3 million).

4. Must possess advanced computer skills with the Microsoft Office Suite. Knowledge of and experience with development database(s) and/or project management software preferred. Tracks and compiles data in helpful and professionally appropriate ways, including the use of charts and graphs, Power Point, and Publisher.

5. Must maintain a professional demeanor and demonstrate discretion, sound judgement and a team-player attitude. Ability to work independently, proactively, set priorities, troubleshoot, multi task and exhibit attention to detail. Must be extremely resourceful, flexible and take initiative. Must be able to handle sensitive matters and conduct oneself with demonstrated maturity and confidentiality. Must be able to compose correspondence, handle inquiries within job responsibility realm, and arrange meetings while maintaining confidentiality and professional standards.

6. Represent the VP of Advancement, the Advancement team, and the Doylestown Health Foundation in a positive light, reflecting the organization’s culture of kindness, helpfulness, and dedication to care.

7. Actively participates in and supports departmental and organizational priority initiatives and goals.

APPLICATION REQUIREMENTS

· Documentation of Covid vaccination or medical/religious exemption.

· Copy of diploma for highest level of completed education.

· Two manager/supervisor references who you have worked with in the last two years.

o (Name, Position Held, Company, Phone Number, Email Address)

· Upcoming requested time off for the duration of the contract.

· Interview availability for the next 7-10 days.

· Resume with last seven years of work history if applicable - all work history gaps of 90+ days must be explained.


AYA DELIVERS…

· Front-of-the-line access to exclusive jobs at thousands of healthcare facilities nationwide.

· A robust team to support you every step of the way to ensure you start on time, have accurate payroll and an exceptional experience.

· A credentialing specialist to streamline the entire compliance process.

· And of course, you get the usual benefits such as:

o Premium medical, dental, vision and life insurance beginning day one of your assignment.

o Pay listed above includes taxable wages and tax-free expense reimbursements, when applicable.


Aya Healthcare is an Equal Opportunity Employer and encourages all to apply

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