Front Desk Coordinator

2 months ago


San Jose, United States 24 Seven Talent Full time

Pay: $25.50/hr

Duration: 8 month contract

Location: San Jose, CA

Responsibilities

  • Greeting visitors and ensuring they properly sign and are greeted by their host
  • The primary point of contact for office-based employees for any office-related questions
  • Handling queries and complaints via phone, email and general correspondence
  • Managing meeting room availability
  • Liaising with EA's to accommodate needs where it pertains to executive meetings, customers or team training.
  • Answering email inquiries while prioritizing those with immediate response and/high importance.
  • Receiving, sorting, distributing and dispatching daily mail
  • Coordination of domestic and international mail and shipments
  • Handling transcription, printing, photocopying and faxing
  • Supporting the Workplace Operations team with running internal and external events
  • Managing office inventory such as stationery, equipment and furniture
  • Overseeing office services like cleaners and maintenance service providers
  • Assist in the onboarding process for new hires as needed
  • Maintaining safety and hygiene standards of the reception area
  • Working with Safety & Security and other partner departments Access control support as needed

Education and Experience

  • Excellent verbal communication
  • Good telephone and in person communication etiquette
  • Organized and resourceful
  • Customer-focused
  • Active listener
  • Adept at prioritizing, scheduling and multitasking
  • Ability to handle office equipment (e.g., the telephone system, printer and the fax machine)
  • Fast and eager learner familiarity with spreadsheets, documents, and presentations- experience with GSuite is a plus familiarity with Slack is a plus
  • High school diploma or A levels
  • Associate or bachelor's degree in relevant field
  • Prior experience with Microsoft Office and typing



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