Executive Administrative Assistant

2 weeks ago

San Antonio, United States NEW CREATION CHRISTIAN FELLOWSHIP Full time

Job Summary:

As the Executive Administrative Assistant, you will provide nearly invisible support to the Chief Operating Officer (COO) and Director of Operations (DO) acting with little supervision, anticipating needs while managing the day‐to‐day workflow and prioritizing various projects, which includes scheduling, contact and contract management, preparing materials for meetings, and participating in a wide range of special projects. The Executive Administrative Assistant to the COO will perform, coordinate, and oversee administrative duties while providing an extensive level of support. This will enable the COO and DO to work more efficiently and effectively towards reaching the organization’s growth goals.


Duties and Responsibilities:

Core duties and responsibilities include the following. Other duties may be assigned by management.

  • Maintain the COO’s schedule, including day-to-day and long-term management of meetings, projects, and priorities.
  • Schedule all meetings and travel, including prioritizing meetings and communicating all relevant details to participants.
  • Balance conflicting priorities to manage workflow, ensure the completion of essential projects, and meet critical deadlines.
  • Ensure COO and DO are prepared for upcoming appointments by gathering materials necessary for each meeting.
  • Conduct, compile, and present research on relevant church initiatives and other topics.
  • Collect and assemble information for presentations, projects, and strategic planning.
  • Serve as the first point of contact for a wide variety of high-level relationships between Senior Pastor, COO, and external contacts.
  • Facilitate, build, and monitor relationships including tracking contacts in database and managing follow-up.
  • Handle phone, email and postal mail inquiries and respond appropriately.
  • Draft and edit correspondence, articles, reports, and presentations; transcribe meeting notes.
  • Coordinate and manage special projects, including working collaboratively with staff to assure projects meet deadlines.
  • Take on tasks to support the work of New Creation’s programs and operations and overall mission.
  • Work as a member of the team, willingly providing back‐up support for co‐workers when appropriate and actively supporting group goals.


Education and Experience:

  • A bachelor’s degree or equivalent or 5 to 10 years of experience as an Executive Assistant.
  • Proficient in all MS Office applications including, Word, Excel, PowerPoint.


Skills and Abilities:

  • Proven organization and time management skills to complete a high volume of varied responsibilities in a fast-paced setting with excellent attention to detail and the belief that no task is too big or too small.
  • Demonstrated superb communication skills (oral and written) with a confident, concise, clear, and compelling style.
  • Produce well thought‐out, professional correspondence free of grammatical and spelling errors.
  • Excellent relationship builder; able to demonstrate a high level of tact, discretion, and diplomacy with all internal and external stakeholders. Must also demonstrate ability to maintain confidential/sensitive information.
  • Skilled in all aspects of planning and project management. Able to take an idea from concept to completion.
  • Resourceful, strategic problem-solving ability with a fun, positive “can do” attitude.
  • Utilize analytical skills and a demonstrate broad understanding of the organization to effectively interpret and anticipate needs.
  • Exhibit sound judgment and the ability to make reasonable decisions in the absence of direction.
  • Works effectively without constant and direct supervision or guidance.
  • Demonstrate flexibility in the face of change.
  • Project a positive demeanor regardless of changes in working conditions.
  • Produce well thought‐out, professional correspondence free of grammatical and spelling errors.
  • Interact professionally with leaders, members, and associates at all times.
  • Promptly respond to requests with accuracy and a courteous demeanor.
  • Demonstrate an awareness of fundamental business principles of New Creation, as well as an understanding of the overall industry in which the Church operates.
  • Display proficiency using standard office equipment such as a computer, fax, photocopier, scanner, etc.
  • Demonstrate advanced proficiency by quickly adapting to new technology and easily acquiring new technical skills.


Compensation and Benefits:

  • Competitive pay; commensurate with experience.
  • Benefits package is available, Health, Dental and Vision insurance.
  • 403b

  • Executive Assistant

    1 month ago

    San Antonio, United States Cory Executive Recruiting Full time

    Job DescriptionJob DescriptionCOMPANYOur client is an established and reputable national real estate company that offers acquisition, development, property & asset management, and multifamily housing property management. JOB SUMMARYWe are hiring a self-sufficient Executive Assistant in San Antonio, TX, to support a C-level executive and join a team of...

  • Executive Administrative Assistant

    3 weeks ago

    San Antonio, United States Professional Staffing Services Full time

    The Executive Assistant performs secretarial and administrative duties in support of Department Executive. Responsible for managing phones, mail, scheduling, filing and general office management. Essential Functions The essential functions listed bel Administrative Assistant, Executive, Administrative, Microsoft, High School, Admin Assistant, Staffing

  • Executive Administrative Assistant

    4 weeks ago

    San Antonio, United States Deacon Recruiting Full time

    Executive Administrative Assistant Location: San Antonio Why this company: Fast-growing real estate management company Beautiful office located in Alamo Heights area 100% health insurance covered by employer! Pivotal role for the organization and sup Administrative Assistant, Executive, Administrative, Assistant, Staffing

  • Executive Administrative Assistant

    3 weeks ago

    San Antonio, United States Whataburger Full time

    This position is responsible for performing various business and administrative duties for assigned Chief Marketing Office CMO). Maintains a close and highly responsive relationship with the day-to-day work activities within assigned functions. Works Administrative Assistant, Executive, Administrative, Officer, Microsoft, Assistant, Business Services,...

  • Executive Administrative Assistant

    1 week ago

    San Antonio, United States New Creation Christian Fellowship Full time

    Executive Administrative Assistant New Creation Christian Fellowship is currently seeking an experienced Executive Administrative Assistant to join our team in San Antonio, Texas (78239). Job Summary: As the Executive Administrative Assistant, you will provide nearly invisible support to the Chief Operating Officer (COO) and Director of Operations (DO)...

  • Executive Administrative Assistant

    3 weeks ago

    San Antonio, United States Professional Staffing Services Group Full time

    Job DescriptionJob DescriptionJob SummaryThe Executive Assistant performs secretarial and administrative duties in support of Department Executive. Responsible for managing phones, mail, scheduling, filing and general office management.Essential FunctionsThe essential functions listed below are general examples and not a description of comprehensive duties....

  • Executive Administrative Assistant

    7 days ago

    San Antonio, United States VP Racing Fuels Full time

    Job DescriptionJob DescriptionJob Overview:The Executive Administrative Assistant supports the assigned executive(s) by performing executive-level administrative duties. This position maintains confidential information, coordinates daily activities, schedules appointments, oversees meeting preparations, makes travel arrangements, prepares and drafts...

  • Executive Administrative Assistant

    3 weeks ago

    San Antonio, Texas, United States Whataburger Full time

    Welcome to Whataburger CareersSummary Description: This position is responsible for performing various business and administrative duties for assigned Chief Marketing Office CMO). Maintains a close and highly responsive relationship with the day-to-day work activities within assigned functions. Works independently, receiving minimum supervision and guidance...

  • Executive Administrative Assistant

    2 weeks ago

    San Antonio, United States NEW CREATION CHRISTIAN FELLOWSHIP Full time

    Job Summary:As the Executive Administrative Assistant, you will provide nearly invisible support to the Chief Operating Officer (COO) and Director of Operations (DO) acting with little supervision, anticipating needs while managing the day‐to‐day workflow and prioritizing various projects, which includes scheduling, contact and contract management,...

  • Executive Administrative Assistant

    5 days ago

    San Antonio, United States Bellinger Development LTD Full time

    **Job Summary**: Bellinger Family, Ltd, based out of San Antonio, is seeking an experienced Executive Admin to provide administrative and personal support to the multi-business family office and Principal Stakeholders. This position is an excellent opportunity for a hard-working individual who is high energy, a quick learner, detail-oriented, and tactful....

  • Executive Administrative Assistant

    4 weeks ago

    San Francisco, United States AtWork Group Full time

    Our San Francisco client is seeking a polished, flexible, intelligent, discreet, and highly-skilled Executive Administrative Assistant. In this role, you will provide dedicated support to senior officers with the following duties not limited to:Job D Executive, Administrative, Assistant, Administrative Assistant, Staff, Staffing

  • Executive Administrative Assistant

    4 weeks ago

    San Francisco, United States JPMorgan Chase & Co. Full time

    Act as a Gatekeeper of all contact with the public, clients and staff coming through the executives office - Support the office to include phone coverage, printing, etc. - Manage extensive and complex calendar for Senior Executive in a fast paced an Administrative Assistant, Executive, Administrative, Assistant, Banking

  • Executive Assistant for Satx Mso Administration

    6 days ago

    San Antonio, United States Staff BHS Physician Network, Inc Full time

    **Summary** Support for facility CEO or Sr. Executive/SVP at the corporate offices. **Responsibilities** - Administrative support duties, as noted above, senior corporate executives - Duties will be the highest level complexity **Education** Required**:High School Graduate or equivalent **Experience** Required**:8 Years 2403010457

  • Executive Administrative Assistant

    2 weeks ago

    San Diego, United States Select Source International Pvt Ltd Full time

    Job Title :Administrative Assistant II Pay : $45/hr on w2 Duration : 6 months WORK SITE: San Diego,CA 92121 Description: Seeking an Administrative Assistant to support members of our Diagnostics senior leadership team. This San Diego, office-based position will provide administrative support to the Commercial Vice Presidents (VPs) within the Diagnostic...

  • Executive Assistant

    2 weeks ago

    San Antonio, United States UT Health San Antonio Full time

    Job Summary: Under general supervision, responsible for providing advanced administrative support for senior management and executives. This role has an onsite presence of 5 days per week and will report directly to the School of Public Health's (SPH) Chief of Staff. Administrative responsibilities include but are not limited to, answering phones,...

  • Executive Administrative Assistant

    4 weeks ago

    San Jose, United States Federal Realty Investment Trust Full time

    Provide administrative and project support to include:Pro-actively schedule and prepare for meetings. Attend and take minutes when required. Draft, proofread and/or edit documents, presentations, articles, and email correspondence, as requested. Crea Administrative Assistant, Executive, Administrative, Assistant, Business Services

  • Executive Administrative Assistant

    6 days ago

    San Jose, California, United States Randstad USA Full time

    Our client is a world leader in innovating memory and storage solutions that inspires the world to communicate and advance faster. They are currently hiring an Executive Administrative Assistant to join their team in San Jose. As an Executive Administrative Assistant you will be proactive and highly organized to provide comprehensive support to the Vice...

  • Assistant To Executive Pastor

    8 hours ago

    San Antonio, United States Summit Church Full time

    Job DescriptionJob DescriptionThe Assistant to the Executive Pastor is a servant leader who will work under the direct supervision of the Executive Pastor and in harmony with other staff members and ministry team leaders in fulfilling the purpose and vision of the church to “Connect people with God and others!” This critical role is responsible for...

  • Executive Administrative Assistant

    1 week ago

    San Diego, CA, United States Select Source International Pvt Ltd Full time

    Job Title :Administrative Assistant II Pay : $45/hr on w2 Duration : 6 months WORK SITE: San Diego,CA 92121 Description: Seeking an Administrative Assistant to support members of our Diagnostics senior leadership team. This San Diego, office-based position will provide administrative support to the Commercial Vice Presidents (VPs) within the Diagnostic...

  • Executive Assistant

    3 weeks ago

    San Antonio, United States Urology San Antonio Full time

    The Executive Assistant is a pivotal role in providing administrative support to the Executive Director and Senior Leadership team. The successful candidate will be a self-starter with a proven track record of professionalism, incorporating verbal and written communication skills as he/she functions within a fast-paced environment. Key objectives for this...