Office Manager

3 weeks ago

Morgantown, United States Nuna Full time

As innovators of premium baby gear with timeless style, Nuna is a Global Brand, growing exponentially in the US Market.


Nuna’s corporate office is nestled in scenic Berks County, PA, within a mile of turnpike exit 298. Our quiet location promises the luxuries of a low-stress commute and a 360 view of nature.


Like our high-quality baby gear, our health and welfare benefits are superior, boasting an onsite state-of-the-art gym facility coupled with a $0 Copay / $0 Deductible Medical & Prescription Plan and a 401(k) with 6% Employer Match.


Currently, we are seeking an experienced Office Manager to join our team to oversee daily operations of our group of companies by performing a wide range of administrative and operational tasks in support of the facilities department and our internal customers.


ESSENTIAL DUTIES & RESPONSIBILITIES

Visitor Management

  • Acting in accordance with the Visitor Management Policy, greets visitors and notifies colleagues of their guests’ arrival.
  • Maintains a safe and clean reception area.
  • Receives and screens incoming calls to main number, routing calls appropriately.


Facilities

  • Active participant in the Company’s Emergency Preparedness activities.
  • Oversee purchasing, ensuring proper levels of stock for and organization of Office supply room, cafeteria and conference rooms and MRO supplies for internal use and outside custodial vendor.
  • Maintains clean café, conducting daily run of dishwasher, monthly fridge clean out, and overall daily wipe down of counters.
  • Administers system for building access including alarm codes and key fob issuance.
  • Organize services for document destruction.
  • Maintains schedule and coordinates use of Company vehicles. Provides necessary reporting to vehicle fleet administrator to ensure proper maintenance and registration of equipment.


Shipping & Receiving

  • Receives and delivers mail daily, signing for all deliveries, ensuring items are delivered or held for pick up by the appropriate recipient.
  • Processes customer shipping requests; is the subject matter expert responsible for domestic FedEx shipments.


General Corporate Administration

  • In coordination with Facilities Manager and management, assist with onboarding new hires to include but not limited to establishing office/workstation space, providing initial supplies, ordering of business cards.
  • Conducting onboarding orientation including: Training of alarm system; Issuing new employee with key fob; Location of supplies; Café overview and Shipping/receiving procedures.
  • Assists Colleagues of specified departments with catering needs for meetings and visitors.


Travel Support

  • Supports Team members as needed, in any travel needs to include preparation and processing of their passports and visa applications.
  • Serves as the interface to the Company’s Travel Service for non-PD team members.
  • Supports International colleagues in any travel or meeting needs, utilizing the Company’s Travel services where applicable.
  • Serves as a backup to other company administration relative to travel, passport or catering needs.


This position description is intended to provide a summary of the major duties, tasks, and responsibilities of this position and shall not be considered an exhaustive listing of all work requirements.


REQUIRQUIREMENTS & QUALIFICATIONS

Experience, Knowledge, Technology & Education

  • Three (3) to Five (5) years’ work experience in the capacity of an administrative professional within a corporate or similar environment.
  • Familiar with general office policies and procedures.
  • Tech-Savvy; Advanced user of Microsoft Office 365, specifically, Outlook, Teams, Word, Excel, PowerPoint, and OneDrive.
  • Working knowledge of expense reporting software.
  • Ability to quickly learn new software with proficiency and ease.
  • High school diploma required; bachelor’s degree in business administration or related field preferred, but not required.


Skills & Competencies

  • Exceptional work ethic.
  • Possess customer service mindset.
  • Ability to demonstrate calm demeanor under pressure or opposition.
  • Ability to successfully prioritize multiple tasks and manage with poise and ease.
  • Team orientation with strong integrity and professionalism; Take initiative to jump in when needed and go the extra mile.
  • Possess superior interpersonal skills and the ability to work effectively with all levels of management and staff; leads by example; not afraid to ask for direction or examples and especially deadlines.
  • Seeks continuous improvement in all tasks and processes.
  • Exhibits strong commitment to confidentiality.
  • Ability to meet new challenges and work around roadblocks with an open mind and an optimistic response to accomplish tasks.
  • Ability to successfully prioritize multiple tasks.
  • Natural ability to “tidy up” and be mindful of when things are out of place and need organizing.
  • Welcomes stepping outside their comfort zone to tackle new, never done before tasks.


Other

  • Employees who are in Non-Exempt positions must accurately complete, obtain approval by their manager and timely submit a timecard in the form provided by the Company, as it coincides the Company’s bi-weekly payroll schedule.
  • Travel less than 10% domestically; may include weekends.
  • Valid driver’s license.
  • Must be able to lift 30lbs.
  • Ability to work extended hours as business needs warrant, may on occasion include nights and/or weekends.


Applicants must be currently authorized to work in the United States on a full-time basis.

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