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Administrative Assistant
3 weeks ago
Position: Administrative Assistant
Location: Hybrid in Deerfield Beach, FL
Pay: $24-$26 Hourly Based On Experience
Looking to HIRE RIGHT AWAY
Must Haves:
- 2-3 years’ work experience working in a support or administrative role in a fast-paced environment required.
- Working knowledge of Microsoft Office 365 to include Word, Excel, PowerPoint and Outlook, Teams or other web-meeting applications, with the aptitude to learn and operate database-type programs.
- Proficient in drafting correspondence, proofreading, and maintaining an organized system for filing correspondence, documents and records.
- Working knowledge of Accounts Payable functions, including processing, verifying, coding and reconciling invoices, including P-Card charges.
- Must be able to maintain a high level of confidentiality.
- Enjoy being a team player and have strong time management skills and the ability to successfully handle multiple priorities by demonstrating initiative and follow-through on assignments.
- Be process improvement driven, open to learning new systems and applications.
- Demonstrate sound judgment and ability to handle issues diplomatically.
- Exhibit excellent phone/email etiquette, professional demeanor, and ability to screen phone calls and emails effectively.
Plusses:
Previous event planning experience preferred.
Working experience in a bigger corporation/working in an enterprise environment
Day to Day:
Provide advanced, diversified, and confidential administrative support for the executive team
Manage several active calendars of appointments and meetings; arrange meetings and department functions including special events.
- Manage Meeting Agendas and assist in PI Planning
- Handle travel arrangements (air, hotel and rental car) for Director, Management, Associates, as requested.
- Aid in multiple accounting functions as needed.
- Greet visitors and coordinate vendor needs as requested.
- Maintain a flexible schedule to assist others and adapt to changing priorities, able to work overtime when needed due to business needs.
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