Administrative Assistant

3 weeks ago


Deerfield Beach, United States Insight Global Full time

Position: Administrative Assistant

Location: Hybrid in Deerfield Beach, FL

Pay: $24-$26 Hourly Based On Experience

Looking to HIRE RIGHT AWAY


Must Haves:

  • 2-3 years’ work experience working in a support or administrative role in a fast-paced environment required.
  • Working knowledge of Microsoft Office 365 to include Word, Excel, PowerPoint and Outlook, Teams or other web-meeting applications, with the aptitude to learn and operate database-type programs.
  • Proficient in drafting correspondence, proofreading, and maintaining an organized system for filing correspondence, documents and records.
  • Working knowledge of Accounts Payable functions, including processing, verifying, coding and reconciling invoices, including P-Card charges.
  • Must be able to maintain a high level of confidentiality.
  • Enjoy being a team player and have strong time management skills and the ability to successfully handle multiple priorities by demonstrating initiative and follow-through on assignments.
  • Be process improvement driven, open to learning new systems and applications.
  • Demonstrate sound judgment and ability to handle issues diplomatically.
  • Exhibit excellent phone/email etiquette, professional demeanor, and ability to screen phone calls and emails effectively.

Plusses:

Previous event planning experience preferred.

Working experience in a bigger corporation/working in an enterprise environment

Day to Day:

Provide advanced, diversified, and confidential administrative support for the executive team

Manage several active calendars of appointments and meetings; arrange meetings and department functions including special events.

  • Manage Meeting Agendas and assist in PI Planning
  • Handle travel arrangements (air, hotel and rental car) for Director, Management, Associates, as requested.
  • Aid in multiple accounting functions as needed.
  • Greet visitors and coordinate vendor needs as requested.
  • Maintain a flexible schedule to assist others and adapt to changing priorities, able to work overtime when needed due to business needs.



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