Executive Administrative Assistant

2 weeks ago

Northville, United States Tenneco Full time

Tenneco is one of the world’s leading designer, manufacturers and marketers of automotive products for original equipment and aftermarket customers, with approximately 78,000 team members working at more than 300 sites worldwide. Through our four business groups, Motorparts, Ride Performance, Clean Air and Powertrain, Tenneco is driving advancements in global mobility by delivering technology solutions for diversified global markets, including light vehicle, commercial truck, off-highway, industrial, motorsport and the aftermarket.


The Executive Administrative Assistant is based onsite at the Northville, MI facility and provides high-level administrative support and assistance to multiple VPs. The Executive Administrative Assistant manages schedules, coordinates travel arrangements, and performs administrative tasks to support the leaders. This role is required to be onsite a minimum of three days per week, with additional days as needed.



RESPONSIBILITIES:


  • Maintains Outlook Calendar, schedules meetings, and arranges travel and accommodations for the VPs, globally and domestically.
  • Manages expense systems on behalf of the VPs.
  • Attends all staff meetings (with VP or on behalf of VP) and takes notes on meeting discussions.
  • Records meeting minutes.
  • Represents leaders onsite and receives all incoming matters in the event they are traveling or otherwise out of office.
  • Performs administrative tasks including preparing letters, memos, invoices, reports, PowerPoint presentations and other documents.
  • Manages incoming communications (mail, e-mail, fax, etc.) on behalf of team, and summarizes and/or distributes to appropriate recipients.
  • Maintains records and orders supplies.
  • Performances additional duties as assigned and participates in special projects as required.



EDUCATION: Associate’s Degree is required. Bachelor’s Degree is preferred.


SKILLS & EXPERIENCE:


  • Minimum 5 years of experience providing administrative support to executive-level leaders.
  • Ability and willingness to respond quickly and appropriately in a dynamic, high-charged work environment.
  • Ability and willingness to understand and interact with diverse groups and cultures.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with an ability to manage multiple tasks and meet deadlines.
  • Excellent verbal and written communication skills.
  • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
  • Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.



An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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