Human Resources Assistant

2 weeks ago

Portland, United States Dexian Full time

Experience:

•3+ year’s experience working in Human Resources within a staff augmentation or managed services line of business

•Strong communicator of oral and written work; also good presentation skills

•Excellent customer service and communication skills

•Education to include BS or equivalent combination of education and experience

•Top Secret level clearance

•Technically proficient in working w/ an ERP system as well as Microsoft Office Suite applications including Word, Excel, and Outlook

•Strong organizational skills and attention to detail

•Demonstrate a positive and professional image

•Favorable assessment results


Administration:

•Conduct FLSA Evaluations on position descriptions

•Proactively manage HR systems in order to ensure data integrity

•Assist HR Lead with training new hires as well as training existing personnel on new processes

•Assist HR Lead with the auditing of employee I-9s, checklists, new hire files, and supervisor information

•Maintain knowledge of and ensure compliance with employment-related laws and regulations


Onboarding/Offboarding:

•Submit pre-employment screening orders for new-hires, according to client required pre-employment screening requirements - track status of background checks, review non-compliant results with HR Lead and follow adverse action process, if applicable

•Review background package for consistency with client background check requirements, add any missing components

•Ensure all client specific paperwork is sent and signed, completed and properly filed, following-up as needed, prior to the individual beginning work

•Create and maintain employee records in Oracle HCM and PeopleSoft

•Coordinate w/ HR immigration specialist to onboard foreign nationals, as needed

•Facilitate the I-9 process, collect employment eligibility verification documents and verify employment eligibility

•Coordinate w/Travel to order the Amex card and assist with travel preferences, as needed

•Coordinate w/IT and new hires to order the equipment, safety badges, etc., as needed

•Process terminations, collect and file off-boarding paperwork, process final check according to state or local requirements, verify all equipment is return following the Asset Process, ensure all consultant expenses are submitted


Consultant/ Employee Care:

•Manage Consultant care to ensure all items are completed

•Touch base w/ consultants, several times, during the first month of employment to ensure a seamless onboarding process

•Maintain an open line of communication throughout the duration of the Consultant’s employment to ensure a high level of care

•Perform quarterly data accuracy check to ensure that Consultant data is correct and complete

•Generate End Date reports and request that projected end dates be updated when appropriate

•Work with the Account Executive and Recruiter to achieve excellent customer service and Consultant Care

•Provide HR and business policy guidance to Consultants and assist w/ the administration of Human Resources policies and procedures

•Coordinate with the Benefits team on Consultant benefits issues, enrollment, and leave program administration

•Direct employment-related inquiries, such as employment verification requests and unemployment compensation inquiries and proceedings to the appropriate corporate HR contacts

•Provide employee relations support and ensure that company policies and procedures are followed and administered in a fair and non-discriminatory manner, escalate more complex situations as appropriate

•Oversee facilities management, submit and approve supply orders for designated branch office locations, handle and distribute mail and other files as needed, assist with the coordination of office team building events

•Ensure compliance with client’s safety requirements and update workplace safety program as needed


Skills:

•Superior interpersonal skills and works collaboratively within a matrix organization

•Assists, as needed, with coaching and development of team members

•Participates in training as assigned/requested

•Uses tools consistently

•Meets all deadlines assigned or self-imposed w/ management and w/ colleagues

•Communicates effectively and positively

•Strong influencer through being proactive, creative and persuasive of others in solving problems or recommending new ideas/strategies


Behaviors:

•Manages change effectively and demonstrates accountability for results

•Demonstrates knowledge of the company, department and legal/compliance policies and procedures to ensure that transactions are processed accordingly and in a timely manner

•Maintains confidentiality of all information processed

•Consistently responsive to colleagues and external sources

•Remains neutral and exercises excellent judgment in decision-making, recommendations, time management and approach to work

•Works autonomously and performs with excellence

•Takes advantage of training opportunities with an interest in improving skills

•Audits work to ensure a high level of quality and compliance

•Ability to work autonomously with minimal supervision

•Self-starter with high motivation and a strong sense of urgency


ABOUT DEXIAN:

Dexian is a leading provider of staffing, IT, and workforce solutions with nearly 12,000 employees and 70 locations worldwide. As one of the largest IT and professional staffing companies and the second largest minority-owned staffing company in the U.S., Dexian was launched in 2023 and created from the combination of DISYS, Signature Consultants, and other strategic acquisitions.


Dexian fuses the best elements of its legacy companies to create a platform that connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals. Dexian’s brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development, and Dexian IT Solutions. Visit www.dexian.com to learn more.


Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status

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