Administrative Support Specialist

1 month ago


Dallas, United States A2C Full time

We are looking for a CoS Admin Support to join the chief of staff team as a contractor and help with managing various operational functions at a central level for Data Engineering team at an Investment Bank.


Data Engineering is part of the Core Engineering family. Our mission is to securely deliver fast and easy access to high-quality data for running businesses effectively at scale.


*This is a 5 days onsite position in Dallas, TX (75201) (Local candidates only).*



Responsibilities:

On-boarding and off-boarding of employees and contingent workers (CW) using WAND

Initiate transfers and follow-ups (inter and intra departments)

RMS Tree Maintenance and clean-up (weekly data issues clean-up)

Cyborg management

Roster / Tracker Maintenance (Rates, Dept codes, etc.)

Support for hiring efforts with regards to FTE/CW on-boarding needs (chasing of BGC status, etc.)

Raising Decision Forms in Fieldglass

SOWs (Statement of Work) lifecycle management

Invoices follow up

Monitor program/project hygiene in Projects.

People Allocation oversight

Raising ORM IDs

Artemis time booking validation

Weekly Travel Requests/Approvals

BCP quarterly certification oversight


Skills:


Basic Qualifications:


2-3 years of experience in financial services industry, preferably in an analytical function

Strong stakeholder/relationship management

Strong communications skills – listening, written, and verbal

Exceptional attention to detail

Ability to handle multiple, time-sensitive projects while focusing on the quality of work delivered

Critical and Analytical Thinking - Ability to demonstrate sound judgement and exercise a thoughtful approach to decision making

Advanced understanding of Microsoft Office products with focus on Excel and PowerPoint, tools and utilities for business use

Results-oriented and pro-active

Ability to handle multiple, time-sensitive projects while focusing on the quality of work delivered

Strong problem solving and analytical skills



Preferred Qualifications:

Knowledge of products and processes related to the financial services industry would be an advantage, as is related experience in technology strategy or in a client service or business function and/or management consulting

Knowledge of automated testing tools and frameworks

Experience on tools like JIRA and JIRA Portfolio.



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