Executive Assistant
Found in: Appcast Linkedin GBL C2 - 2 weeks ago
Our legal client is seeking an Executive Assistant to join their Chicago team on a Direct Hire basis. Ideal candidates will be driven, organized and proactive with 5+ years of high level executive-level support.
Location: Downtown Chicago (hybrid)
Pay: $65K-85K (Depending on years of experience)
MAIN DUTIES AND RESPONSIBILITIES include:
- Provides superior client service with internal and external clients displaying a proactive, "can do" attitude when meeting individuals, answering telephone calls, and acting on behalf of the lawyers.
- Efficiently reconciles and processes expenses.
- Reviews inbox, diary entries, calendar and other items to classify business and personal expenses.
- Reviews Chrome River and American Express Card to allocate expense items.
- Obtains receipts from lawyer or other means if available.
- Collaborates with internal or external resources to address all outstanding Chrome River or AMEX items within payment window, running inquiries when necessary.
- Actively manages timekeepers’ diaries. Creates draft entries based on knowledge of lawyer activity, review of inbox, diary entries or other knowledge.
- Edits and reviews entries to ensure conformity to best practices. Proactively manages lawyers to ensure entries meet submission deadlines.
- Composes, edits and proofreads correspondence, presentations and other documents. Demonstrates exceptional technological/document production skills.
- Proactively coordinates internal/external meetings with limited direction. Arranges proper logistics based on meeting requirements (visitor offices, conference room, video conference and dial-in number, as appropriate).
- Applies best practice when arranging travel, manages airline check-in and boarding passes for assigned lawyers (when appropriate).
- Assist with printing, scanning, copying/binding, filing, notary services, document preparation and package shipment.
- Manages multiple calendars and supports scheduling requirements across multiple lawyers, clients, offices and time zones.
- Monitors attorney’s inbox. Organizes and cleans up Outlook folder structure. Ensures client/matter related documents and emails are stored in FileSite Workspaces.
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Executive Assistant
Found in: Appcast US C2 - 1 week ago
Chicago, United States Mack & Associates, Ltd. Full timeA non-profit located Rosemont is looking for add an Executive Assistant to join their team. The Executive Assistant will provide high level administrative support mainly to support the CEO but will also assist other executives as needed. The Executive Assistant will assist with calendar and travel coordination as well as assist with projects. This is a great...
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Executive Assistant
Found in: Appcast Linkedin GBL C2 - 1 week ago
Chicago, United States Mack & Associates, Ltd. Full timeA non-profit located Rosemont is looking for add an Executive Assistant to join their team. The Executive Assistant will provide high level administrative support mainly to support the CEO but will also assist other executives as needed. The Executive Assistant will assist with calendar and travel coordination as well as assist with projects. This is a great...
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Executive Assistant
Found in: Appcast US C2 - 1 week ago
Chicago, United States Addison Group Full timeOur higher education client is seeking an Executive Assistant to join their team on a contract-to-hire basis. Ideal candidates will be adaptable, organized and thrive in a fast paced environment. Previous experience supporting multiple executive's and a Bachelor's degree is required.Title: Executive AssistantAddress: Downtown ChicagoContract Pay:...
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Executive Assistant
Found in: Appcast Linkedin GBL C2 - 2 weeks ago
Chicago, United States Addison Group Full timeOur higher education client is seeking an Executive Assistant to join their team on a contract-to-hire basis. Ideal candidates will be adaptable, organized and thrive in a fast paced environment. Previous experience supporting multiple executive's and a Bachelor's degree is required.Title: Executive AssistantAddress: Downtown ChicagoContract Pay:...
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Executive Assistant
Found in: Talent US C2 - 2 weeks ago
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Executive Assistant
Found in: Appcast US C2 - 1 week ago
Chicago, United States LaSalle Network Full timeOur client, a global financial services firm, is hiring a top-notch Executive Assistant to support their Vice President of Operations. You'll perform advanced administrative tasks supporting the Vice President of Operations with both tactical day-to-day needs, as well as strategic, firm-wide initiatives. This Vice President of Operations is a go-getter and...
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Executive Assistant
1 week ago
Chicago, United States LaSalle Network Full timeOur client, a global financial services firm, is hiring a top-notch Executive Assistant to support their Vice President of Operations. You'll perform advanced administrative tasks supporting the Vice President of Operations with both tactical day-to-day needs, as well as strategic, firm-wide initiatives. This Vice President of Operations is a go-getter and...
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Executive Assistant
Found in: Appcast Linkedin GBL C2 - 2 weeks ago
Chicago, United States LaSalle Network Full timeOur client, a global financial services firm, is hiring a top-notch Executive Assistant to support their Vice President of Operations. You'll perform advanced administrative tasks supporting the Vice President of Operations with both tactical day-to-day needs, as well as strategic, firm-wide initiatives. This Vice President of Operations is a go-getter and...
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Executive Assistant
Found in: beBee jobs US - 2 weeks ago
Chicago, Illinois, United States Morningstar Full timeThe Role:The executive assistant will provide exceptional administrative support to two members of our executive leadership team (2:1 model). You will perform more than administrative tasks and become each executive's "right-hand person." You are a natural decision-maker, with an ability to think under pressure and display good judgement. You must be a...
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Executive Assistant
Found in: Appcast US C2 - 1 week ago
Chicago, United States Mack & Associates, Ltd. Full timeAre you ready to leap into the fast-paced world of design? Chicago's premier design firm is on the lookout for a savvy and dedicated Executive Assistant to come aboard for a temporary assignment. Dive headfirst into a role where you'll be the right hand to the business owner, handling everything from business operations to personal matters. This is an...
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Executive Assistant
Found in: Appcast Linkedin GBL C2 - 2 weeks ago
Chicago, United States Mack & Associates, Ltd. Full timeAre you ready to leap into the fast-paced world of design? Chicago's premier design firm is on the lookout for a savvy and dedicated Executive Assistant to come aboard for a temporary assignment. Dive headfirst into a role where you'll be the right hand to the business owner, handling everything from business operations to personal matters. This is an...
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Executive Assistant
Found in: Appcast US C2 - 4 days ago
Chicago, United States Mack & Associates, Ltd. Full timeAre you ready to leap into the fast-paced world of design? Chicago's premier design firm is on the lookout for a savvy and dedicated Executive Assistant to come aboard for a temporary assignment. Dive headfirst into a role where you'll be the right hand to the business owner, handling everything from business operations to personal matters. This is an...
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Executive Assistant
Found in: Appcast Linkedin GBL C2 - 4 days ago
Chicago, United States Mack & Associates, Ltd. Full timeAre you ready to leap into the fast-paced world of design? Chicago's premier design firm is on the lookout for a savvy and dedicated Executive Assistant to come aboard for a temporary assignment. Dive headfirst into a role where you'll be the right hand to the business owner, handling everything from business operations to personal matters. This is an...
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Executive Assistant
Found in: Appcast US C2 - 1 week ago
Chicago, United States Jam Restaurant Group Full timeCompany DescriptionWe are a growing multi Unit, multi brand restaurant franchise based in Chicago looking for a person Role DescriptionJAM Restaurant Group is seeking a dynamic Executive Assistant with a dual role focus: providing comprehensive support to the Executive Office and tackling office-related tasks. This position is integral to operationalizing...
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Executive Assistant
1 week ago
Chicago, United States Jam Restaurant Group Full timeCompany DescriptionWe are a growing multi Unit, multi brand restaurant franchise based in Chicago looking for a person Role DescriptionJAM Restaurant Group is seeking a dynamic Executive Assistant with a dual role focus: providing comprehensive support to the Executive Office and tackling office-related tasks. This position is integral to operationalizing...
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Executive Assistant
Found in: Appcast Linkedin GBL C2 - 2 weeks ago
Chicago, United States Jam Restaurant Group Full timeCompany DescriptionWe are a growing multi Unit, multi brand restaurant franchise based in Chicago looking for a person Role DescriptionJAM Restaurant Group is seeking a dynamic Executive Assistant with a dual role focus: providing comprehensive support to the Executive Office and tackling office-related tasks. This position is integral to operationalizing...
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Executive Assistant
Found in: Appcast US C2 - 1 week ago
Chicago, United States The Equus Group Full timeCompany Overview: Our financial services client is seeking a highly skilled and organized Executive Assistant to support our executive team in managing day-to-day operations, coordinating projects, and ensuring seamless communication across departments. The ideal candidate will have previous experience providing administrative support at a senior level,...
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Executive Assistant
Found in: Appcast Linkedin GBL C2 - 2 weeks ago
Chicago, United States The Equus Group Full timeCompany Overview: Our financial services client is seeking a highly skilled and organized Executive Assistant to support our executive team in managing day-to-day operations, coordinating projects, and ensuring seamless communication across departments. The ideal candidate will have previous experience providing administrative support at a senior level,...
