Executive Assistant

3 days ago


Napa, United States Kavaliro Full time

Location: Napa, CA

Job Type: Contract-Perm


Job Overview:

The Executive Assistant will provide high-level administrative support to company executives, ensuring the smooth and efficient operation of their daily activities. This role requires a proactive, detail-oriented individual who can handle a variety of tasks with discretion, professionalism, and a sense of urgency.


Key Responsibilities:

  • Calendar Management: Coordinate and manage the executive’s schedule, ensuring efficient time management by prioritizing meetings, events, and travel arrangements.
  • Communication: Serve as the primary point of contact for internal and external communications, including emails, phone calls, and other correspondence. Draft and edit executive-level communications as needed.
  • Meeting Preparation: Organize and prepare materials for meetings, including agendas, presentations, and reports. Take detailed meeting minutes and follow up on action items.
  • Project Management: Assist with special projects by managing timelines, coordinating cross-departmental activities, and ensuring timely completion of deliverables.
  • Confidentiality: Handle sensitive information with the utmost confidentiality and professionalism.
  • Expense Management: Process and track expenses, prepare monthly reports, and ensure compliance with company policies.
  • Event Coordination: Assist in planning and coordinating company events, conferences, and team-building activities.
  • Office Support: Handle general office tasks, such as managing office supplies, filing, and assisting with administrative duties as needed.


Required Qualifications:

  • Education: Bachelor’s degree in business administration, communications, or related field (preferred but not required).
  • Experience: Minimum of 3-5 years of experience as an executive assistant or in a similar administrative role supporting senior-level executives.


Skills:

  • Exceptional organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools (e.g., Google Calendar).
  • Ability to prioritize and manage multiple tasks in a fast-paced environment.
  • High level of discretion and confidentiality.
  • Excellent attention to detail and problem-solving skills.
  • Experience with travel coordination and expense management software (e.g., Concur, Expensify).


Preferred Qualifications:

  • Experience in a corporate or fast-growing company.
  • Ability to anticipate needs and proactively manage tasks without guidance.


Personal Attributes:

  • Professional and courteous demeanor.
  • Self-starter with a proactive attitude and strong initiative.
  • Strong interpersonal skills with the ability to build relationships at all levels of the organization.
  • Adaptable and flexible to changing demands.


Salary is $34-$49/hour depending on experience


Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Kavaliro is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please respond to this posting to connect with a company representative.



  • Napa, California, United States CIA Full time

    Job Summary:The CIA is seeking a highly skilled and experienced Sous Chef to join our culinary team. As a key member of our kitchen staff, the Sous Chef will assist the Banquet Chef in planning and executing kitchen service, ensuring that all quality assurance standards are met.Key Responsibilities:Leadership and Management: Direct and supervise a team of...


  • Napa, California, United States CIA Restaurant Group Full time

    Job SummaryThe CIA Restaurant Group is seeking a highly skilled and experienced Sous Chef to join our team. As a key member of our culinary team, the Sous Chef will be responsible for managing and delegating all kitchen aspects, including culinary production, scheduling, and labor costs. The ideal candidate will have a strong background in culinary arts,...


  • Napa, California, United States CIA Full time

    Job SummaryThe CIA is seeking a highly skilled and experienced Sous Chef to join our team. As a key member of our culinary staff, you will be responsible for assisting the Banquet Chef in all aspects of kitchen service, ensuring that all quality assurance standards are properly executed and upheld.Key ResponsibilitiesLeadership and ManagementDirect and...

  • Executive Assistant

    2 days ago


    Napa, California, United States TDC Group Full time

    Job Summary:The TDC Group is seeking a highly dynamic and analytical Executive Assistant to provide comprehensive support to both the President and the Chief Operating Officer. This hybrid position requires a proactive and detail-oriented professional who excels in a fast-paced environment.Key Responsibilities:Proactively anticipate the executive's needs...


  • Napa, California, United States Kavaliro Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide top-notch administrative support to our company executives. As a key member of our team, you will be responsible for ensuring the smooth and efficient operation of their daily activities.Key ResponsibilitiesCalendar Management: Coordinate and manage the executive's...


  • Napa, California, United States CIA Restaurant Group Full time

    **Job Summary**The CIA Restaurant Group is seeking a highly skilled Pastry Chef de Partie to join our team. As a key member of our culinary team, you will be responsible for overseeing the preparation and service of specialty pastry needs and contributing to the creative direction for the team.**Key Responsibilities**Develop and execute menu items in...


  • Napa, California, United States CIA Restaurant Group Full time

    Culinary Events ExecutiveJob Category: Special Events Requisition Number: SPECI02440Job OverviewPOSITION SUMMARYThe Culinary Events Executive is tasked with strategizing, organizing, and executing all culinary production and service for Special Events. This includes, but is not limited to, conferences, exhibitions, educational sessions, and various internal...

  • Senior Sales Executive

    13 hours ago


    Napa, California, United States Paycor Full time

    Job SummaryThe Senior Sales Executive, Field is responsible for identifying and pursuing new business opportunities in the higher employee band and more complex end of the midmarket space. This role requires a consultative approach to sales, with a focus on understanding the business challenges and needs of potential clients.Key ResponsibilitiesIdentify and...


  • Napa, California, United States CIA Restaurant Group Full time

    Job SummaryThe CIA Restaurant Group is seeking an experienced Executive Banquet Chef to lead our Special Events culinary team. As a key member of our operations team, you will be responsible for planning, coordinating, and executing all food production and service for our events, including conferences, shows, exhibitions, and internal and external events.Key...


  • Napa, California, United States Holiday by Atria - Redwood Retirement Residence Full time

    About the RoleWe are seeking a highly skilled and experienced Sous Chef to join our culinary team at Holiday by Atria - Redwood Retirement Residence. As a key member of our Dining Services team, you will be responsible for preparing nutritious, appetizing, and attractive meals for our residents.Key ResponsibilitiesReview menus and food-production...

  • Executive Sous Chef

    4 hours ago


    Napa, California, United States Wyndham Hotels & Resorts Full time

    **Job Summary**The Executive Sous Chef is responsible for ensuring that all meals coming from the kitchen are well prepared with regard to quality, consistency, eye appeal, taste and food cost. He/she is expected to provide training for all staff; meet corporate quality standards; and assist in establishing and enforcing food specifications, portion control,...


  • Napa, California, United States Cornerstone Building Brands Full time

    About Us Cornerstone Building Brands stands as a leading provider of exterior building solutions, catering to both residential and commercial sectors throughout North America. Our manufactured building products serve as the foundation for the communities where individuals reside, work, and engage in leisure activities—from homes to healthcare facilities,...

  • Executive Sous Chef

    8 hours ago


    Napa, California, United States Wyndham Hotels & Resorts Full time

    **Job Summary**The Executive Sous Chef is responsible for ensuring that all meals coming from the kitchen are well prepared with regard to quality, consistency, eye appeal, taste and food cost. He/she is expected to provide training for all staff; meet corporate quality standards; and assist in establishing and enforcing food specifications, portion control,...

  • Executive Sous Chef

    7 days ago


    Napa, California, United States Wyndham Hotels & Resorts Full time

    Job Summary:The Executive Sous Chef is responsible for assisting in coordinating, supervising and directing all aspects of the hotel's food production, while maintaining profitable F&B operations and high quality products and service levels. He/she is expected to provide training for all staff, meet corporate quality standards, establish and enforce food...


  • Napa, California, United States LCS Facility Group Full time

    Job SummaryThe Executive Director of Operations is responsible for overseeing the day-to-day operations of LCS Facility Group, ensuring that all facilities are maintained to the highest standards of cleanliness, safety, and quality. This includes managing a team of supervisors and employees, providing training and development opportunities, and ensuring that...


  • Napa, California, United States Affinity Executive Search Full time

    Job Overview:We are seeking a Board Eligible or Board Certified Family Medicine Physician to join our team at an outpatient facility in Napa, CA. This role is ideal for a physician experienced in adult and geriatric care, with a small portion of pediatric patients. The position requires expertise in EKG interpretation and offers opportunities to perform a...


  • Napa, California, United States Affinity Executive Search Full time

    Job Overview:We are seeking a Board Eligible or Board Certified Primary Care Physician to join our team at an outpatient facility in Napa, CA. This role is ideal for a physician experienced in adult and geriatric care, with a small portion of pediatric patients. The position requires expertise in EKG interpretation and offers opportunities to perform a...

  • Executive Chef

    8 hours ago


    Napa, California, United States Denver Co Full time

    Job OverviewAs a seasoned professional in the culinary industry, you will be responsible for overseeing the daily operations of the kitchen in a fast-paced, dynamic environment. This role requires a strong leader who can manage a team of kitchen staff, ensuring the production of high-quality food products that meet the standards of a reputable hospitality...


  • Napa, California, United States CIA Full time

    The expected salary range for this role is $70,000 annually. The CIA provides a comprehensive benefits package that includes medical insurance at no cost for eligible employees, dental and vision coverage, life insurance, short and long-term disability insurance, a retirement savings plan with substantial employer contributions, a generous paid time off...


  • Napa, United States Office Depot Full time

    Primary Responsibilities : Sales and Service Excellence: Partner with the management team to drive memorable customer experiences and client satisfaction. Ensure the execution of Office Depot, Inc. selling techniques and sales training across the store. Foster a sales-focused environment through assisting with the training and development of associates....