Legal Assistant

4 weeks ago

New York, United States Cantor Fitzgerald Full time

Job Title: Legal Assistant


Location: New York City/New York Metropolitan/On-site

Firm Overview:

Cantor Fitzgerald is a diversified company primarily specializing in financial and real estate services for institutional and corporate customers operating in the global financial and commercial real estate markets. Since 1945, we have successfully built a well-capitalized business across multiple business lines, with numerous market-leading financial services and commercial real estate businesses. We have been at the forefront of financial and technological innovation in our industries while developing new markets and providing superior service to thousands of customers globally. At Cantor, our employees are our greatest asset. We look for individuals who are driven, intellectually engaged, team oriented and have a real desire to make an impact.


Responsibilities:

  • Provide varied organization and assistance to senior corporate attorney on legal, administrative and paralegal matters
  • Assist with Company’s annual Code of Ethics certification process, ESG disclosures and similar matters
  • Assistance with the coordination of scheduling, materials and preparation for meetings of the board of directors and its committees
  • Administrative assistance with phones, calendar, communications, departmental meetings, documents, travel and meals,
  • Assistance with special events, social activities, morale boosting and charity events, newsletter and departmental activities, special projects and personal matters
  • Manage expenses for attorneys and board and meeting coordination, legal administration and similar matters
  • Assist with creation of Powerpoint presentations, speeches, bios and communications
  • Review and process invoices and reimbursements, work with vendors and internal accounts payable department to manage timely payments
  • Assist attorneys and paralegals primarily responsible for preparation of SEC filings (including 10K; 10Q; 8K; proxy; Section 16 filings; registration statements) and related processes
  • Assist with attorneys and paralegals primarily responsible with public company minute books, stock transfer records, and miscellaneous corporate governance documents
  • Draft correspondence to and liaise with Company’s stock transfer agent and assist with stock transfer administration and records
  • Document review, drafting and preparing contracts, assistance with M&A and other corporate transactions
  • Assist with electronic and physical legal filing systems
  • Ad hoc support to the corporate legal group, including processing of nondisclosure agreements, legal entity formation and maintenance, mergers and acquisitions transactions, data rooms and other corporate matters


Qualifications:

  • Strong organizational, interpersonal, communication and writing skills
  • Confidence and ability to communicate with senior executives, directors and employees at every level
  • Proactive, go getter, self-motivated and able to manage and organize an executive to assist with productivity and effectiveness
  • Computer literacy and proficiency (MS Word, Excel, Outlook, Visio, Powerpoint and Adobe). Experience with and/or willingness to learn Diligent, Worvika, Section 16 filing software and similar is useful and may be required
  • Team-oriented mindset and strong work ethic
  • Ability to multitask and demonstrate flexibility and initiative under deadline pressure
  • Ability to maintain confidentiality and exercise sound judgment and discretion
  • Sense of humor, creativity and adventure required
  • In-house legal assistant experience a plus



Educational Qualifications:

  • Bachelor’s Degree and/or paralegal certification required


Salary: $ 50,000 Min - $60,000 Max

The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package, this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).

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