Administrative Coordinator
1 month ago
Job Title: Administrative Coordinator
Location: San Antonio, TX 78205 (Onsite M-F)
Duration: 6-month contract to hire
Pay Rate: $20-23/hr
Hours: M-F 8am-5pm
Qualifications:
- High School graduate, GED, or equivalent experience
- Minimum of 2-3 years demonstrated experience in administrative work
- Advanced computer skills (Word, Excel, Power Point, Outlook)
- Must be able to multi-task and work with numerous interruptions
- Must be able to understand and follow written and verbal instructions
- Must be able to work with a variety of managerial styles
Plusses:
- Working knowledge/understanding of CMMS systems
- Advanced excel experience
- Analytical experience within reporting tools
- Worked in Facility operations/maintenance administration environment
Day to Day:
Perform a variety of duties and functions to support the Facilities Department. This position covers multiple job functions that support managers, as well as, client managers.
- Enter all incoming work order requests (via email, phone, text, etc.) and delegate them to correct technicians using a CMMS System
- Maintain email distribution list for department – be able to answer or forward email to correct person/department
- Develop a good relationship with the client and maintain client confidence through effective communication, open rapport and a solid record of delivery on commitments
- Maintain/update all employee files
- Maintain/update all safety records
- Maintain/update on-site financial records (i.e., data entry of all costs accrued by C&W including credit card receipts and POs opened for work performed or good purchased)
- Maintain a good relationship with vendors
- Assist with the setup of a variety of on-site meetings/events
- Must be able to work with other departments in the building
- Maintain discreetness in regards to any financial information or any employee information
- Ability to follow all safety protocols in place on-site
- Provide monthly KPIs (Key Performance Indicators) to C&W and to client
- Track/update PTO/Vacation time taken
- Provide any needed support to managers, as well as, the client managers
- Perform all other tasks as assigned by managers, to meet the needs of the client
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