Director of HR and Administration(Bilingual English/Japanese)

2 weeks ago

Torrance, United States Triup, Inc. Full time

Position Description:

Reporting to the Controller, the Director of Human Resources (HR) and Administration is responsible for overseeing the daily operations of HR and corporate administration function for the company. This includes managing HR policies, benefits administration, recruitment, talent management, compliance, and employee relations. The role also ensures effective management of corporate licenses, insurance programs, safety initiatives, and general administration. The Director serves as a trusted advisor to senior management on various HR and operational matters.

Essential Job Functions and Responsibilities:

Human Resources

  • Administer benefits including life, health, and dental insurance, 401(k) plans, vacation, sick leave, and Leave of Absence (LOA) programs. Performs annual re-evaluation of policies for cost effectiveness and utilization, and ACA compliance
  • Analyze departmental processes to identify efficiencies and cost-saving opportunities, and implement solutions for improvement.
  • Develop, implement and maintain company policies/procedures, including company safety programs, workplace violence prevention, employee handbook, and employee engagement programs
  • Review wage and salary reports, and conducts annual salary surveys to determine competitive compensation strategies. Monitor and revise, as necessary, the performance evaluation program to ensure fairness and compliance.
  • Partner with managers to recruit, develop, and retain a high performing diversified workforce. Advise managers on succession needs and develop strategies to retain key talent
  • Work closely with outside recruiters and staffing agency, continuously evaluating contingent labor on-boarding processes with branch managers.
  • Conduct annual employee engagement survey and present findings and recommendations to senior management.
  • Provide counsel on HR related programs, policies, issues and legal matters.
  • Collaborate with HR Legal Counsel on sensitive HR issues as necessary.
  • Conduct and document investigations pertaining to unemployment, harassment, discrimination, etc., in accordance with company policies and legal directives.
  • Provide coaching and training programs for managers and supervisor on topics such as harassment prevention, disciplinary actions, career development, and performance evaluations.
  • Lead investigations into accidents and prepare reports for insurance carrier. Oversee the company-wide Safety program and the Workplace Violence Prevention Program.
  • Manage employment-based or business trip visa and immigration documentation, including I-94, DS156, DS-156E, I-140, I-129, invitation letters, passport renewals and other related documents.
  • Ensure compliance with HR related audits and censuses
  • Supervise and Manage the HR Staff and support other ad hoc projects as needed.

Corporate Administration

  • Direct the process for obtaining and maintaining all necessary licenses, permits, and bond issuances for company business operations.
  • Oversee contracts and agreements, including proper recordkeeping of important documents; review equipment lease and purchase contracts; collaborating with legal counsel for necessary reviews.
  • Manage and monitor all corporate insurance policies, including Health, Liability, Property, Auto, Warehouse, Freight Forwarding, Cargo and Workers’ Compensation. Deal with insurance quotes, plan renewal, claim monitoring and handling for the company and related business entities.
  • Performs annual re-evaluation of policies for cost effectiveness and Design, Plan, Administrate and manage cost-effective programs for utilities, communication, freight and other corporate programs.
  • Oversee Procurement and Asset Control to ensure that all processes are in compliance and recorded properly.
  • Manage the company auto fleet leasing program and fuel program.
  • Manage safety program, including OSHA audits and Injury & Illness Prevention Plans (IIPP), and ensure workplace violence prevention measures are in place.
  • Oversee the development, implementation, and maintenance of the company's Business Continuity Plan (BCP), ensuring preparedness for business disruptions. Coordinate testing, updates, and employee training to maintain effective response strategies.
  • Manage and supervise the Administration Staff

Qualifications:

Education/Training

  • Bachelor’s degree
  • Minimum of 15+ years of progressively responsible experience, with a proven track record in a HR management role.
  • SPHR or SHRM-SCP designation

Knowledge/Experience

  • In-depth knowledge of HR functions including employee relations, benefits administration, talent acquisition, compensation, training, and legal compliance.
  • Experience in risk management, including business insurance coverages and claims handling (commercial, auto, umbrella liability, marine cargo, D&O, EPL, fiduciary liability, etc.).
  • Familiarity with safety programs, including IIPP and WVPP, and contingency planning (evacuation drills, business continuity, etc.).

Skills

  • Experience with HRIS, payroll systems, on-line benefits systems, ATS, web-based Learning Management System (LMS), and behavioral assessment resources
  • Bilingual (English/Japanese) proficiency, required
  • Excellent customer service skills
  • Proficient with MS Office and Google applications
  • Excellent written and verbal communication skills and presentation skills
  • Strategic thinker with strong problem-solving and analytical skills.
  • Ability to thrive in a fast-paced environment, managing multiple projects simultaneously.
  • Proven management leadership skills with a hands-on approach when needed
  • Strong interpersonal and relationship-building skills
  • Demonstrated ability to maintain confidentiality and work comfortably within diverse populations.

Physical Requirements/Other

  • Must be able to travel
  • Must have a valid driver’s license
  • Must be able sit and/or stand for long periods of time, and work on a computer for extended periods and occasionally lift up to 24 pounds, as needed.

  • Bilingual English/Japanese HR/Admin Director

    3 days ago

    Torrance, United States Activ8 Recruitment & Solutions Full time

    A company is seeking a Bilingual English/Japanese HR/Admin Director to join their team in Torrance, CA. This position is responsible for overseeing the daily operations of HR and corporate administration functions. A bachelor’s degree, 10-15 years of Human Resources experience, experience in risk management - including business insurance coverages and...

  • Bilingual English/Japanese HR/Admin Director

    4 days ago

    Torrance, United States Activ8 Recruitment & Solutions Full time

    A company is seeking a Bilingual English/Japanese HR/Admin Director to join their team in Torrance, CA. This position is responsible for overseeing the daily operations of HR and corporate administration functions. A bachelor’s degree, 10-15 years of Human Resources experience, experience in risk management - including business insurance coverages and...

  • Bilingual English/Japanese HR/Admin Director

    4 weeks ago

    Torrance, United States Activ8 Recruitment & Solutions Full time

    A company is seeking a Bilingual English/Japanese HR/Admin Director to join their team in Torrance, CA. This position is responsible for overseeing the daily operations of HR and corporate administration functions. A bachelor’s degree, 10-15 years of Human Resources experience, experience in risk management - including business insurance coverages and...

  • Bilingual English/Japanese HR/Admin Director

    2 days ago

    Torrance, United States Activ8 Recruitment & Solutions Full time

    A company is seeking a Bilingual English/Japanese HR/Admin Director to join their team in Torrance, CA. This position is responsible for overseeing the daily operations of HR and corporate administration functions. A bachelor’s degree, 10-15 years of Human Resources experience, experience in risk management - including business insurance coverages and...

  • Activ8 Recruitment

    4 weeks ago

    torrance, United States Activ8 Recruitment & Solutions Full time

    A company is seeking a Bilingual English/Japanese HR/Admin Director to join their team in Torrance, CA. This position is responsible for overseeing the daily operations of HR and corporate administration functions. A bachelor’s degree, 10-15 years of Human Resources experience, experience in risk management - including business insurance coverages and...

  • Triup, Inc. | Director of HR and Administration(Bilingual English/Japanese)

    2 weeks ago

    torrance, United States Triup, Inc. Full time

    Position Description:Reporting to the Controller, the Director of Human Resources (HR) and Administration is responsible for overseeing the daily operations of HR and corporate administration function for the company. This includes managing HR policies, benefits administration, recruitment, talent management, compliance, and employee relations. The role also...

  • Bilingual in English/Portugal or Japanese/Portugal Account Rep

    1 month ago

    Torrance, United States Interplace Full time

    Bilingual in English/Portuguese or Japanese/Portuguese Account Rep (79344-1) This position is responsible for conducting sales for the assigned sales area, suggesting strategies to Management, developing business, and implementing sales functions. Potential areas of coverage may include Mexico, Central, & South America. Some travel to these areas is...

  • Bilingual in English/Portugal or Japanese/Portugal Account Rep

    1 month ago

    Torrance, United States Interplace Full time

    Bilingual in English/Portuguese or Japanese/Portuguese Account Rep (79344-1) This position is responsible for conducting sales for the assigned sales area, suggesting strategies to Management, developing business, and implementing sales functions. Potential areas of coverage may include Mexico, Central, & South America. Some travel to these areas is...

  • Administrative Assistant

    4 weeks ago

    Torrance, United States A-Staffing Inc. Full time

    About the job Administrative Assistant (Tax Season) -Japanese Bilingual Employment Type: Seasonal TEMPLanguages: Japanese and EnglishAbout Us:We are a CPA firm serving a diverse clientele with a focus on Japanese businesses. We foster a supportive and flexible work environment, especially for employees balancing work and family life. We are seeking...

  • Administrative Assistant

    4 weeks ago

    Torrance, United States A-Staffing Inc. Full time

    About the job Administrative Assistant (Tax Season) -Japanese Bilingual Employment Type: Seasonal TEMPLanguages: Japanese and EnglishAbout Us:We are a CPA firm serving a diverse clientele with a focus on Japanese businesses. We foster a supportive and flexible work environment, especially for employees balancing work and family life. We are seeking...

  • Japanese Bilingual Administrative Officer

    6 days ago

    Torrance, United States Staffmark Full time

    Position: Japanese Bilingual Administrative OfficerIndustry: CPA and M&A Advisory firmWork Location: Torrance, CA (Hybrid Remote) FLSA Code: Exempt, Full-Time, Direct Hire A dynamic accounting and M&A consulting firm is looking for Japanese Bilingual Administrative Officer. This role combines executive support, operational management, HR administration, and...

  • Japanese Bilingual Coordinator

    1 week ago

    Torrance, California, United States Actus Consulting Group Full time

    Job SummaryWe are looking for a detail-oriented and organized Japanese Bilingual Coordinator to join our team at Actus Consulting Group in Torrance, CA. The successful candidate will provide administrative support to our management team and assist with various tasks such as AP/AR, event planning, and supply management.The ideal candidate will have strong...

  • Infrastructure Engineer

    1 month ago

    Torrance, United States Pasona NA Full time

    Infrastructure Engineer - Japanese Bilingual Job Num: 56311 Engineering Job Description Essential Job Functions: • Set up/Kitting hardware peripherals such as PC, server, printer, iPhone, and handy terminals. • Create and update technical documents for configuration record and frequent operation procedure. Maintain Configuration Management Database,...

  • Japanese Administrative Support Specialist

    7 days ago

    Torrance, California, United States Actus Consulting Group Full time

    OverviewActus Consulting Group is a dynamic CPA firm seeking a Japanese bilingual Administrative Support Specialist to join its team. This role offers a unique opportunity to work with a reputable company and contribute to its growth.The successful candidate will have a strong background in administration and excellent communication skills. They should be...

  • Senior Associate, Audit

    5 months ago

    Torrance, United States A-STAFFING, INC. Full time

    About the job Senior Associate, Audit -Japanese Bilingual Our client, CPA firm, seeks a Japanese bilingual Audit Senior for their Torrance, CA location. The client seeks a self-motivated professional with a genuine desire to embrace this challenging career opportunity to work in a team-oriented environment while taking on a variety of assignments. Qualified...

  • Trade Operations Specialist

    2 weeks ago

    Torrance, United States Pasona NA Full time

    Trade Operations Specialist (Export/Import) - Japanese Bilingual Job Num: 56576 Logistics / Import & Export Job DescriptionPosition Title: Trade Operations Specialist (Export/Import) - Japanese Bilingual Employment Type: Non-Exempt, Full-Time Salary Range: $22-$25 per hour Work Style: 100% Onsite for the 1 month for training and hybrid or remote after the...

  • Ocean Import and Export Specialist

    4 days ago

    Torrance, United States Pasona N A, Inc. Full time

    Position Title: Trade Operations Specialist (Export/Import) - Japanese BilingualEmployment Type: Non-Exempt, Full-TimeSalary Range: $22–$25 per hour + Annual BonusWork Style: 100% Onsite for the 1 month for training and hybrid or remote after the training period.Job Summary:We are seeking a motivated and flexible Trade Operations Specialist to join our...

  • Ocean Import and Export Specialist

    5 days ago

    Torrance, United States Pasona N A, Inc. Full time

    Position Title: Trade Operations Specialist (Export/Import) - Japanese BilingualEmployment Type: Non-Exempt, Full-TimeSalary Range: $22–$25 per hour + Annual BonusWork Style: 100% Onsite for the 1 month for training and hybrid or remote after the training period.Job Summary:We are seeking a motivated and flexible Trade Operations Specialist to join our...

  • Japanese Bilingual Employee Benefits Account Coordinator

    1 month ago

    Torrance, United States Staffmark Group Full time

    Job Title: Japanese Bilingual Employee Benefits Account Coordinator Location: Remote Work Hours: 8am - 5pm (Can be flexible) Classification: Non Exempt, Full-Time, Direct Hire A global commercial insurance broker is seeking a Japanese Bilingual Employee Benefits Account Coordinator. This role focuses on ensuring client satisfaction by managing assigned...

  • Bilingual Japanese English Entry-level System Engineer

    4 weeks ago

    Torrance, CA, United States Interplace, Inc. Full time

    Bilingual Japanese English Entry-level System Engineer (71748-1) As a System Engineer, you will be responsible for the development and support of our WMS and logistics applications for customers throughout North America, as well as affiliate group companies. Key Responsibilities and Duties: Developing professional desktop and mobile systems Consulting,...