Administrative Assistant to Creative Executive, Luxury

3 weeks ago


New York, United States Career Group Full time

One of our top clients in the luxury goods space is seeking a talented administrative assistant to support an executive on their creative team at their stunning offices in the Flatiron District.


They are looking for someone who has ideally supported a creative before and has about 5+ years experience working in luxury goods industry and speaks French.


5 days in office

flex for hybrid/remote when executive is traveling


Hours are 8/9-500/6pm w/ half hour lunch.


Role is paid hourly + OT eligible


Generous benefits and incredible brand perks & discounts.


We are looking for someone poised and professional with a creative eye and high taste level and knowledge of NYC as well as an interest in our industry and being a part of our on-site office culture.


What you will do:

Manage heavy scheduling on Outlook

Work in MS Teams, PowerPoint and Excel

Send out virtual meeting invites

Edit presentations on PowerPoint

Track budgets on Excel

Update contact lists

Plan internal and external team events and meetings

Arrange both domestic and international travel as needed

Submit and process expense reports

Interact with corporate team and other admins on a local and global level

What you will need:

2+ years’ administrative experience in a corporate setting; family office experience would be great

Bachelors degree preferred

A thoughtful and caring approach to your work

A proactive mindset and always have a backup plan

Strong technical and social media skills

Interest in luxury, fashion, beauty

Appreciation for architecture, design, fine art

A high emotional IQ to interact with creative and celebrity personalities


If you are looking to join a top global brand and enjoy supporting a dynamic, creative executive, we want to hear from you


Please submit your resume for immediate consideration.


You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.



  • New York, United States Vensure Employer Solutions Full time

    **Must possess excellent written and verbal French skills, while also having a deep understanding of the French culture and knows the area of Paris, France very well.** - Some personal assistant needs are required. - Very important to have a high emotional IQ- someone who gets the need to schedule a lunch at the Ritz vs. a local popular restaurant (depending...


  • New York, United States Alpine Creative Group Full time

    NYC printing and design firm specializing in high-end custom luxury invitations is looking for a creative, talented, detail oriented individual to join our creative environment. Job skills include gluing/mounting, ribbon tying, envelope lining and other invitation assembly as required. Spell checking and proof reading of printed and calligraphed...


  • New York, United States PrismHR Full time

    Executive Assistant to luxury C-Level Executive High end global luxury client is seeking a bilingual (English and French) Executive Assistant for it’s C-level executive. A qualified candidate has these 3 qualities: (1) experience in luxury retail, (2) is fluent in English and French, (3) and has a successful track record as an Executive Assistant. Must...


  • New York, United States PrismHR Full time

    Executive Assistant to luxury C-Level Executive High end global luxury client is seeking a bilingual (English and French) Executive Assistant for it’s C-level executive. A qualified candidate has these 3 qualities: (1) experience in luxury retail, (2) is fluent in English and French, (3) and has a successful track record as an Executive Assistant. Must...


  • New York, New York, United States Alexander Wang Full time

    Position Summary:This Executive Assistant position is a dynamic and highly visible role within our organization. The role of Executive Assistant will support the Founder/Creative Director and is responsible for providing comprehensive support with a high level of professionalism and confidentiality. This position requires the ability to prioritize,...


  • New York, New York, United States Alexander Wang Full time

    Position Summary:This Executive Assistant position is a dynamic and highly visible role within our organization. The role of Executive Assistant will support the Founder/Creative Director and is responsible for providing comprehensive support with a high level of professionalism and confidentiality. This position requires the ability to prioritize,...


  • New York, United States Fourth Floor Full time

    Our client, a Luxury Brand in NYC, is seeking an Executive Assistant to join their team on a temp basis ASAP!You must have 3+ years of EA experience within the Beauty/Fashion/Luxury industry to be considered.Responsibilities:Maintain calendar for executive and their direct reports- prioritizing appointments and proactively resolving scheduling conflicts...


  • New York, United States Fourth Floor Full time

    Our client, a Luxury Brand in NYC, is seeking an Executive Assistant to join their team on a temp basis ASAP!You must have 3+ years of EA experience within the Beauty/Fashion/Luxury industry to be considered.Responsibilities:Maintain calendar for executive and their direct reports- prioritizing appointments and proactively resolving scheduling conflicts...


  • New York, United States The Haus of Performing Arts Afterschool Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Executive Assistant to join our Performing Arts after-school and summer program team! You will provide high-level administrative support for the Creative and Administrative directors of our company.Job Location: Mott Haven, NYResponsibilities:Provide high-level administrative support to both...


  • New York, United States Vensure Employer Services Full time

    Job DescriptionJob DescriptionExecutive Assistant to luxury C-Level Executive High end global luxury client is seeking a bilingual (English and French) Executive Assistant for it’s C-level executive. A qualified candidate has these 3 qualities: (1) experience in luxury retail, (2) is fluent in English and French, (3) and has a successful track record as...


  • New York, United States Cypress HCM Full time

    Job DescriptionJob DescriptionExecutive Assistant, 777The Creative Marketing Team is seeking an Executive Assistant to support three (3) Executives atthe SVP level in the Creative Marketing department. The Executive Assistant will support these three executives, as well as contribute work to the wider Creative Marketing team. This role will be responsible...


  • New York, United States The Assistant Company Full time

    _**Please read the entire ad before applying.**_ The Assistant Company has been retained by a high-profile New York Executive to find a RELIABLE part-time 2nd administrative assistant to work out of the home office of their New York residence. This is more of a junior admin position and you would report to the current senior administrative assistant and...


  • New York, United States The Assistant Company Full time

    _**Please read the entire ad before applying.**_ The Assistant Company has been retained by a high-profile New York Executive to find a RELIABLE part-time 2nd administrative assistant to work out of the home office of their New York residence. This is more of a junior admin position and you would report to the current senior administrative assistant and...


  • New York, New York, United States 24 Seven Talent Full time

    Client Overview: Our client is an iconic luxury retailer creating the latest jewelry, accessories, and home products. With their innovative, on-trend, and creative designs they are industry leaders in the luxury retail space. Administrative AssistantOverview: As the Administrative Assistant, you would be responsible for providing administrative support and...


  • New York, United States Fourth Floor Full time

    Our client, a luxury jewelry brand, is seeking a Junior Account Executive to join their team on a temp basis.Responsibilities: Handle general administration of all wholesale accounts Own wholesale orders (special and stock) for all accounts from entry to invoicing Coordinate with Shipping and Fulfillment to ensure all wholesale orders are sent expeditiously...


  • New York, United States Fourth Floor Full time

    Our client, a luxury jewelry brand, is seeking a Junior Account Executive to join their team on a temp basis.Responsibilities: Handle general administration of all wholesale accounts Own wholesale orders (special and stock) for all accounts from entry to invoicing Coordinate with Shipping and Fulfillment to ensure all wholesale orders are sent expeditiously...


  • New York, United States 24 Seven Talent Full time

    Client Overview:  Our client is an iconic luxury retailer creating the latest jewelry, accessories, and home products. With their innovative, on-trend, and creative designs they are industry leaders in the luxury retail space.     Administrative Assistant Overview:  As the Administrative Assistant, you would be responsible for providing...

  • Executive Assistant

    2 weeks ago


    New York, United States Avi & Co. Full time

    **_Who We Are:_** Avi & Co. is one of the most trusted retailers in New York City for pre-owned and unworn luxury watches. We carry a remarkable selection of luxury watches from some of the world’s most renowned watch brands, including Richard Mille, Audemars Piguet, Patek Philippe, Rolex, and more. Our World Class Customer Experience creates a...

  • Executive Assistant

    4 weeks ago


    New York, United States Saks Fifth Avenue Full time

    **Location**: NEW YORK, New York, United States **Category**: Administrator **Job Opened**: May 2nd, 2024 **Education**: High School Diploma/GED **Job Number**: 240001MZ **Job Type**: Full Time **Remote**: No **job description**: **What This Position is All About** As the Executive Assistant (EA), you are responsible for managing and coordinating key...


  • New York, United States Career Group Full time

    Job DescriptionJob DescriptionExecutive/Personal Assistant to the CEO - Entertainment Creative Agency (Hybrid) An award-winning design studio & creative agency focused on all things entertainment (Broadway, film and TV) is looking for a dedicated and hard-working Executive Personal Assistant to support their CEO and Head Designer. If you love Broadway and...