Administrative Assistant

1 month ago

Sunnyvale, United States Ultimate Staffing Full time


Ultimate Staffing is looking for an Administrative Assistant to support our semiconductor client in Sunnyvale, CA. This is a contract to hire, onsite role with a pay range of $24 to $30/hr depending on experience. The working hours for this position will be from 12:00pm to 5:00pm, Monday - Friday. This position requires the employee to work on site.

SUMMARY: The Administrative Assistant is responsible for providing support to the Manager of Travel and Administrative Services. This role entails crucial involvement in coordinating travel arrangements, transportation, accommodations, scheduling, front desk, and phone coverage, as well as various general office duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned:

Administrative Assistant: Provide administrative support as required for the general office, including remote offices:

· Coordinate office activities and operations to secure efficiency and compliance with company policies.

· Keep office supplies, track stocks, and place orders when necessary.

· Ensure office areas, such as the front lobby, copy/printer room, kitchen, and conference rooms are well-maintained and presentable.

  • Coordinate and participate in office space planning, maintenance, and renovations when necessary.

· Plan and coordinate on-site/off-site company events & meetings, such as Office Picnic/Summer Events, Holiday Events, and small-scale company socials.

· Keep database in check, such as expense reports, receipts, and office documentation filing.

· Manage emails, letters, packages, phone calls, and other forms of correspondence.

· Serve and guide visitors by extending warm greetings, keeping up with appropriate directions, tracking logbooks, and giving visitor badges as needed.

· Monitor office security by observing safety regulations and coordinating/managing office access.

Travel Assistant: Coordinate with clients to determine their needs and advise the appropriate arrangements, including flight tickets, transportation, travel dates, costs, and accommodations.

· Air Travel: Arrange International and Domestic flight tickets in compliance with the company travel policies and in supporting business-related travel requirements.

· Accommodations: Arrange Domestic hotel bookings or apartment rentals as needed.

· Car Rental/Services: Arrange local transportation and car rental services as needed.

· Corporate Cars: Assist with maintenance, distribution, and user records.

· Corporate Apartment Management: Offer support with residence and maintenance issues, supply requests, and inventory management.

· Maintain and update travel profiles, booking records, and related invoices.

EDUCATION and/or EXPERIENCE: Minimum of 3 years of administrative experience. Previous travel arrangement experience is highly preferred but not required.

COMPUTER SKILLS: Proficiency in Windows, MS Office, Outlook, Word, Excel, and PowerPoint applications.

COMMUNICATION SKILLS: Must have excellent written and oral communication skills.

MATHEMATICAL SKILLS: Must have basic math skills.

QUALIFICATIONS: Successful performance in this role requires proficiency in each essential duty. Attention to detail is vital, as well as the ability to prioritize, multitask, work independently, and make sound decisions. Excellent verbal communication skills and a professional demeanor are necessary. Strong analytical skills, a proactive attitude, and the ability to adapt flexibly to changes within the department are also essential requirements. The listed requirements reflect the knowledge, skill, and ability necessary for the role. Reasonable accommodation can be provided for individuals with disabilities to fulfill essential functions.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

  • Administrative Assistant

    5 days ago

    Sunnyvale, United States Ultimate Staffing Services Full time

    Ultimate Staffing is looking for an Administrative Assistant to support our semiconductor client in Sunnyvale, CA. This is a contract to hire, onsite role with a pay range of $24 to $30/hr depending on experience. The working hours for this position Administrative Assistant, Administrative, Assistant, Transportation, Travel, Skills Learn More

  • Administrative Assistant

    2 weeks ago

    Sunnyvale, United States Sierra Circuits, Inc. Full time

    The Administrative Assistant will report directly to Sierra Circuits' HR Director to support the Founder & President, Co-Owner & VP of Operations to assist with daily administrative tasks. You will provide general administrative support, assist in managing schedules, coordinate meetings, filing, events, and planning, and help facilitate communications as...

  • Administrative Assistant

    6 days ago

    Sunnyvale, United States Sierra Circuits, Inc. Full time

    The Administrative Assistant will report directly to Sierra Circuits' HR Director to support the Founder & President, Co-Owner & VP of Operations to assist with daily administrative tasks. You will provide general administrative support, assist in managing schedules, coordinate meetings, filing, events, and planning, and help facilitate communications as...

  • Administrative Assistant

    4 weeks ago

    Sunnyvale, United States Sierra Circuits Full time

    The Administrative Assistant will report directly to Sierra Circuits' HR Director to support the Founder & President, Co-Owner & VP of Operations to assist with daily administrative tasks. You will provide general administrative support, assist in managing schedules, coordinate meetings, filing, events, and planning, and help facilitate communications as...

  • Administrative Assistant

    2 weeks ago

    Sunnyvale, United States Ultimate Staffing Full time

    Ultimate Staffing is looking for an Administrative Assistant to support our semiconductor client in Sunnyvale, CA. This is a contract to hire, onsite role with a pay range of $24 to $30/hr depending on experience. The working hours for this position will be from 12:00pm to 5:00pm, Monday - Friday. This position requires the employee to work on site.SUMMARY:...

  • Administrative Assistant

    1 month ago

    Sunnyvale, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionUltimate Staffing is looking for an Administrative Assistant to support our semiconductor client in Sunnyvale, CA. This is a contract to hire, onsite role with a pay range of $24 to $30/hr depending on experience. The working hours for this position will be from 12:00pm to 5:00pm, Monday - Friday. This position requires the...

  • School Administrative Assistant I

    2 weeks ago

    Sunnyvale, United States Sunnyvale School District Full time

    School Administrative Assistant I - Floater at Sunnyvale School District Application Deadline Until Filled Date Posted 9/27/2024 Contact Liza Benabbas Number of Openings 1 Salary Pay Range $28.73 - $33.39 Per Hour Length of Work Year 8 hrs/day, 11 mt Administrative Assistant, Floater, Administrative, School, Assistant, Education

  • School Administrative Assistant I

    6 days ago

    Sunnyvale, United States SUNNYVALE SCHOOL DISTRICT Full time

    School Administrative Assistant I - Floater at Sunnyvale School District Application Deadline Until Filled Date Posted 9/27/2024 Contact Liza Benabbas Number of Openings 1 Salary Pay Range $28.73 - $33.39 Per Hour Length of Work Year 8 hrs/day, 11 mt Administrative Assistant, Floater, Administrative, School, Assistant, Education Learn More

  • Sr. Administrative Assistant 2

    5 days ago

    Sunnyvale, United States Intuitive Full time

    Company DescriptionAt Intuitive, we are united behind our mission: we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints. As a pioneer and market leader in robotic-assisted surgery, we strive to foster an inclusive and diverse team,...

  • Sr. Administrative Assistant 2

    2 weeks ago

    Sunnyvale, United States Intuitive Full time

    Company Description At Intuitive, we are united behind our mission: we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints. As a pioneer and market leader in robotic-assisted surgery, we strive to foster an inclusive and diverse team,...

  • Sr. Administrative Assistant 2

    2 weeks ago

    Sunnyvale, United States Intuitive Full time

    Company Description At Intuitive, we are united behind our mission: we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints. As a pioneer and market leader in robotic-assisted surgery, we strive to foster an inclusive and diverse team,...

  • Administrative Assistant, Dental

    1 month ago

    Sunnyvale, United States Premise Health Full time

    Healthcare Without Rival Premise Health is the world's leading direct healthcare provider and one of the largest digital providers in the country, serving over 11 million eligible lives across more than 2,500 of the largest commercial and municipal employers in the U.S. Premise partners with its clients to offer fully connected care – in-person and in the...

  • Groundworks Administrative Assistant

    2 weeks ago

    Sunnyvale, California, United States Groundworks Full time

    Job DescriptionGroundworks, a foundation services company, is seeking an administrative professional to provide support to their customer service team. The ideal candidate will be responsible for handling workflow, interacting with production and service technicians, and ensuring excellent customer experiences.Key Responsibilities:Provide administrative...

  • Front Desk

    3 weeks ago

    Sunnyvale, United States United Microelectronics Full time

    The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Duties include but are not limited to: Cover the duties of reception including but not limited to:...

  • Front Desk

    4 weeks ago

    Sunnyvale, United States United Microelectronics Corporation (UMC) Full time

    The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.  Duties include but are not limited to:Cover the duties of reception including but not limited to:...

  • Administrative Assistant

    1 month ago

    Sunnyvale, CA, United States OpalSoft Full time

    Duties: We are looking for an Administrative Assistant to assist in the Legal and Corporate Affairs department, relieve department managers or staff of administrative details, and provide administrative support. The responsibility includes but is not limited to, calendaring, approval tracking, projects, coordinating meetings, and problem-solving for team...

  • Administrative Coordinator

    2 weeks ago

    Sunnyvale, California, United States United Microelectronics Corporation (UMC) Full time

    We are looking for an experienced Administrative Coordinator to join our team at United Microelectronics Corporation (UMC). As a key member of our administrative team, you will be responsible for providing exceptional support to our employees and clients. The successful candidate will have a strong ability to multitask, excellent communication skills, and a...

  • Administrative Specialist

    3 weeks ago

    Sunnyvale, United States SB Telecom America Corp. Full time

    About SoftBankSoftBank is making significant investments in infrastructure for AI. SoftBank Corp. has recently established a new US center in Silicon Valley, focused on infrastructure software for AI and AI foundations for mobile networks. Our goals are to challenge the norms and create products making use of our SOTA infrastructure and cloud-native...

  • Administrative Support Specialist

    2 weeks ago

    Sunnyvale, California, United States Amentum Full time

    Amentum is a leading provider of strategic solutions to the defense, homeland security, and the Intelligence Community.The role of an Administrative Support Specialist is to assist in managing daily office operations, including records and file management, employee in- and out-processing, and correspondence drafting and routing.Responsibilities:• Maintain...

  • Contract Administration Specialist

    1 week ago

    Sunnyvale, California, United States Ultimate Staffing Services Full time

    We are seeking an experienced Contract Administration Specialist to join our team in Sunnyvale, CA. This is a contract-to-hire role with a competitive hourly rate of $24-$30 per hour, depending on experience.About the Role:This is a full-time onsite position supporting our client in the semiconductor industry.Responsibilities:Provide administrative support...