Sr. Administrative Assistant 2

3 weeks ago

Sunnyvale, United States Intuitive Full time
Company Description
At Intuitive, we are united behind our mission: we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints.

As a pioneer and market leader in robotic-assisted surgery, we strive to foster an inclusive and diverse team, committed to making a difference. For more than 25 years, we have worked with hospitals and care teams around the world to help solve some of healthcare's hardest challenges and advance what is possible.

Intuitive has been built by the efforts of great people from diverse backgrounds. We believe great ideas can come from anywhere. We strive to foster an inclusive culture built around diversity of thought and mutual respect. We lead with inclusion and empower our team members to do their best work as their most authentic selves.

Passionate people who want to make a difference drive our culture. Our team members are grounded in integrity, have a strong capacity to learn, the energy to get things done, and bring diverse, real world experiences to help us think in new ways. We actively invest in our team members to support their long-term growth so they can continue to advance our mission and achieve their highest potential.

Join a team committed to taking big leaps forward for a global community of healthcare professionals and their patients. Together, let's advance the world of minimally invasive care.

Job Description

Primary Function of Position:

The Senior Administrative Assistant II role acts as a liaison for large department and/or multiple department heads. This role provides analytical and specialized administrative support to relieve executives and staff managers of complex details and advanced administrative duties. This role comes with the opportunity to contribute to evolving Intuitive's administrative processes, as well as network amongst numerous organizational levels.

Roles and Responsibilities:
  • Oversees critical expenses such a consulting agreements, purchase orders, invoices and expense reports
  • Manages extensive and complex executive travel arrangements including airfare, lodging, transportation, passport/visa(s), itineraries, and additional travel needs
  • Manages executive calendar, including scheduling and accepting all meetings and maintaining calendar
  • Prepares items for executive meetings including creating presentations, gathering materials, preparing agendas, coordinating with Facilities and IT for room set up and taking meeting notes
  • Arranges departmental meetings such as All Hands meetings and events
  • May attend additional functional and leadership meetings as needed to assist with meeting agendas and meeting notes
  • Manages executive meeting reminders and itinerary
  • Manages executive call routing and messages
  • Registers executive for conferences and events, including gathering and preparing materials
  • Manages executive administrative needs in budget planning process
  • Manages departmental org charts
  • May schedule candidate interviews and candidate travel as needed
  • Obtains signatures on documents for executives
  • Represents department in meetings with administrative personnel
  • Greets external guests and escorts guests to executive meetings
  • Orders office supplies and equipment for department as needed
  • Supports department in shipping and mail distribution
  • Contributes to the development of departmental concepts and techniques
  • Contributes to continuous administrative improvement efforts
  • Leverages administrative best practices
  • Develops impactful and influential presentations
  • Leads complex projects and other special assignments of large scope
Qualifications

Skills/Job Requirements
  • Minimum High school diploma, secondary education, vocational training or equivalent required
  • Minimum of 6 years of related experience
  • Proven expertise in interacting across the highest organizational levels
  • Excellent communication skills amongst senior stakeholders
  • Expert in executive presence
  • Advanced ability to incorporate company culture into policies across functions
  • Expert sense of discretion and confidentiality
  • Solution resolution mindset


Additional Information

Due to the nature of our business and the role, please note that Intuitive and/or your customer(s) may require that you show current proof of vaccination against certain diseases including COVID-19. Details can vary by role.

Intuitive is an Equal Employment Opportunity / Affirmative Action Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws.

EEO and AA Policy

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.

Preference will be given to qualified candidates who do not reside, or plan to reside, in Alabama, Arkansas, Delaware, Florida, Indiana, Iowa, Louisiana, Maryland, Mississippi, Missouri, Oklahoma, Pennsylvania, South Carolina, or Tennessee.

We provide market-competitive compensation packages, inclusive of base pay, incentives, benefits, and equity. It would not be typical for someone to be hired at the top end of range for the role, as actual pay will be determined based on several factors, including experience, skills, and qualifications. The target salary ranges are listed.

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