Executive Assistant
4 weeks ago
Sterling Search Partners is helping a Birmingham CPA firm with its search for an Executive Assistant. The Executive Assistant will provide high-level administrative and operational support to a CPA Firm Partner. This role requires exceptional organization, professionalism, confidentiality, and the ability to manage competing priorities in a fast-paced public accounting environment. The Executive Assistant acts as a trusted gatekeeper and ensures the Partner’s time, schedule, and priorities are strategically managed.Key ResponsibilitiesAdministrative & Executive SupportManage the Partner’s calendar, appointments, and internal/external meetings.Prioritize and coordinate daily workflow, ensuring the Partner is prepared for each meeting.Handle confidential information with discretion.Draft, edit, and format correspondence, presentations, engagement letters, proposals, and client deliverables.Organize, prepare, and maintain digital and hard-copy files.Client & Engagement SupportServe as a primary point of contact for clients regarding scheduling, documentation needs, and routine inquiries.Assist in preparing client materials for audits, tax engagements, and advisory projects.Track engagement deadlines and coordinate with internal teams to ensure timely completion.Maintain client onboarding documentation and engagement records.Help manage client billing, including invoice creation, time entry assistance, and follow-ups on outstanding payments.Workflow, Project & Firm OperationsCoordinate with staff accountants, managers, and other partners to manage workflow during tax season and busy cycles.Support the Partner in managing staff assignments, task delegation, and project timelines.Prepare weekly status reports, task summaries, and key priority updates.Assist with internal firm initiatives, trainings, and partner-level meetings.Communication & Relationship ManagementServe as a professional liaison between the Partner and clients, team members, vendors, and other firm leaders.Draft client communications, follow-up notes, and summaries as needed.Maintain a high level of customer service and responsiveness.Administrative Accounting SupportAssist with expense reports, reimbursement submissions, and budgeting tasks.Coordinate travel arrangements, itineraries, and logistics.Support the preparation of financial reports or dashboards used by the Partner.Skills & Qualifications3+ years of experience supporting executives, preferably in a CPA firm, financial services, or professional services setting.Strong knowledge of public accounting operations (tax season schedules, engagement deadlines, client deliverables—preferred).Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and accounting firm software.Exceptional organization, attention to detail, and follow-through.Excellent written and verbal communication skills.Ability to manage multiple deadlines in a high-pressure, fast-paced environment.Professional demeanor and commitment to confidentiality.
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Executive Assistant
2 weeks ago
Birmingham, United States Air Comfort Corporation Full timeSteward Machine is a leading company in the construction and fabrication manufacturing industry, known for its commitment to innovation and excellence. We are seeking a dedicated Executive Assistant to support our CEO and Legal Counsel. This role is pivotal in ensuring the smooth operation of our executive team, allowing them to focus on strategic...
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Executive Assistant
2 weeks ago
Birmingham, United States ITAC Solutions Full timeMake a meaningful impact supporting a mission-driven organization that's improving lives across Central Alabama. As an Executive Assistant with our client, you'll be at the heart of daily operations - working alongside an inspiring COO and VP of Operations to help bring excellence, organization, and purpose to every project that touches the community. This...
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Executive Assistant
3 days ago
Birmingham, United States Michigan Staffing Full timeExecutive Assistant Opportunity In Birmingham, Michigan We are seeking an experienced Executive Assistant to join our team in Birmingham, Michigan. This is a long-term contract role where you will provide essential support to senior team members and help maintain the smooth operation of the office. The ideal candidate will be proactive, detail-oriented, and...
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Executive Assistant
2 weeks ago
Birmingham, AL, United States ITAC Solutions Full timeMake a meaningful impact supporting a mission-driven organization that's improving lives across Central Alabama. As an Executive Assistant with our client, you'll be at the heart of daily operations - working alongside an inspiring COO and VP of Operations to help bring excellence, organization, and purpose to every project that touches the community. This...
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Executive Assistant
1 day ago
Birmingham, United States Michigan Staffing Full timeExecutive Assistant Opportunity In Birmingham, MichiganWe are seeking an experienced Executive Assistant to join our team in Birmingham, Michigan. This is a long-term contract role where you will provide essential support to senior team members and help maintain the smooth operation of the office. The ideal candidate will be proactive, detail-oriented, and...
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Executive Assistant
24 hours ago
Birmingham, United States Alabama Staffing Full timeExecutive AssistantThis position is responsible for providing comprehensive administrative support to the Vice President of Engineering and Operations at Southern Linc, as well as the leadership teams within the Network Engineering, Network Operations, and IS departments. The Executive Assistant acts as a central point of contact for internal and external...
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Executive Assistant
2 weeks ago
Birmingham, AL, United States ITAC Solutions Full timeExecutive Assistant / Administrative Assistant Step into a dynamic role where your organizational expertise drives the success of senior leaders in a fast-growing financial services group. You'll be the hub that keeps multiple priorities aligned, supporting 2-3 executives while navigating a high-energy, fast-paced environment. This is your chance to make...
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Executive Assistant
2 weeks ago
Birmingham, United States Sterling Search Partners Full timeSterling Search Partners is partnering with a rapidly growing small to mid-size church to hire an experienced Executive Assistant. This role supports pastoral and ministry staff, ensures seamless office operations, and provides light financial input and communications management.What You’ll DoProcess and manage weekly/monthly bill paymentsTrack and input...
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Executive Assistant
2 weeks ago
Birmingham, United States Sterling Search Partners Full timeSterling Search Partners is partnering with a rapidly growing small to mid-size church to hire an experienced Executive Assistant. This role supports pastoral and ministry staff, ensures seamless office operations, and provides light financial input and communications management.What You'll DoProcess and manage weekly/monthly bill paymentsTrack and input...
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Executive Assistant
3 days ago
Birmingham, United States QuickTeam Full timeExecutive Virtual Assistant We are seeking a skilled and experienced Executive Virtual Assistant to provide comprehensive administrative support to the CEO. This role requires exceptional organizational skills, excellent communication skills, and the ability to handle a diverse set of responsibilities in a fast-paced environment. As the Executive Virtual...
