Operations Support Specialist

1 week ago


Memphis, Tennessee, United States Wogan Group Full time
Job DescriptionJob Description

Overview:

We are seeking an experienced Operations/Executive Assistant to join our dynamic property management team. The ideal candidate will possess exceptional organizational skills, attention to detail, and a proactive mindset to support our operations and executive team. This role will involve a diverse range of responsibilities.

Key Responsibilities:

1. Reviewing Report Accuracy: Ensure the accuracy and integrity of various reports generated within the property management department.

2. Tracking Team Member Deadlines: Monitor and track deadlines for projects, tasks, and deliverables to ensure timely completion.

3. Preparing Commission Results: Assist in calculating and preparing commission results for team members in collaboration with the finance department.

5. Organizing Team Member Events: Plan and organize various team member events, including meetings, conferences, and training sessions.

7. Drafting New and Revised Policies: Assist in drafting, revising, and updating company policies and procedures related to property management operations.

8. Creating Monthly Operations Calendars: Develop and manage monthly calendars to coordinate schedules, deadlines, and important events for the team.

9. Auditing Location Websites: Conduct regular audits of location websites to ensure accuracy, consistency, and compliance with company standards.

10. Coordinating Team Member Needs with Marketing Vendor: Act as a liaison between team members and our marketing vendor to coordinate various marketing initiatives and support needs.

General Responsibilities:

  1. Schedule appointments and maintain calendars
  2. Schedule and coordinate meetings
  3. Collate and distribute mail
  4. Prepare communications such as memos, emails, invoices, reports and other correspondence
  5. Write and edit communications, from letters to reports and instructional documents
  6. Maintain organized digital and physical filing systems for documents, contracts, and records
  7. Coordinate travel arrangements, including flights, accommodations, and itineraries for team members as required.

Qualifications:

Proven experience as an operations/executive assistant, preferably in the property management industry.

Bachelor's degree in business administration, management, or a related field preferred.

Strong organizational skills with meticulous attention to detail.

Excellent time management and multitasking abilities.

Proficiency in MS Office suite and other relevant software applications.

Effective communication skills, both verbal and written.

Ability to work independently and collaboratively in a fast-paced environment.

Flexibility to adapt to changing priorities and deadlines.

Prior Property Management experience.

A Bachelor's degree is preferred.

Join our team and contribute to the success of our property management operations while enjoying a collaborative and supportive work environment. Apply now with your resume and cover letter detailing your relevant experience and qualifications. We look forward to hearing from you



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