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Office Services Clerk

3 months ago

Frederick, Maryland, United States State of Maryland Full time

Introduction:

If you have interviewed in the last six months for this position-please do not re-apply.

GRADE:

ASTD8

LOCATION OF POSITION:

State Department of Assessments and Taxation

Calvert County Assessments Office

200 Duke Street, Room 1200

Prince Frederick, MD 20678

Main Purpose of Job:

To perform various clerical functions in an assessment office which include, but are not limited to, reviewing, verifying and interpreting information for determining and resolving problems.


POSITION DUTIES:

To perform various clerical functions in an assessment office which include, but are not limited to, reviewing, verifying and interpreting information for determining and resolving problems.


Interacts with the general public both in person and by phone to respond to issues related to the assessment process, property values, general office procedures, personal property and homeowner's tax credit.

Inputs a variety of data to the mainframe to update and maintain real property files. Determines if input data is correct in accordance with policies and procedures before entering it.


Creates new accounts, determines if legal descriptions are correct and adjusts parent accounts to reflect new legal descriptions for split transfers, combination of accounts and plats by following established office procedures.

Types and sends a variety of forms, letters and reports in accordance with established office procedures.

Reviews, verifies, interprets and receives deeds and legal documents for changes of ownership arid property description.

Determines from the deeds whether the correct property is being transferred by matching the legal description on the mainframe with legal description in the deed.

Determines from the deed if the transfer is a whole transfer or a split account.

Files various materials to organized and retain assessment documents in accordance with established office procedures.

Performs other duties as may be required.

MINIMUM QUALIFICATIONS:

Education:
Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience:
One year of experience performing clerical duties.

Notes:

DESIRED OR PREFERRED QUALIFICATIONS:

  • Experience using Microsoft Office and entering data into a database system.
  • Experience using a Multi-line phone system.
  • Experience working with the public via telephone and in person.
  • Experience performing mathematical computations including calculating percentages.

LIMITATIONS ON SELECTION:

Must be willing to work in Calvert County.

LICENSES, REGISTRATIONS AND CERTIFICATIONS:

NOT APPLICABLE.

SELECTION PROCESS:

EXAMINATION PROCESS:

BENEFITS:

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS:

We thank our Veterans for their service to our country.


As an equal opportunity employer, Maryland is committed to recruitment, retaining, and promoting employees who are reflective of the State's diversity.